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jul2024packet.pdf |
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Castleton Public Library Board of Trustees Meeting Tuesday, January 16, 2024 Minutes Welcome/Pledge of Allegiance The meeting was called to order by President Mitchum at 7:10 pm. Roll Call Present (physical): Shane Mitchum, President; Patrick Cartwright, Vice President; Colin Strainge, Trustee; Meghan Johnston, Trustee; Melissa Tacke, Library Director Present (virtual): Alyssa Mitchum, Treasurer Excused: Laurie Knaack, Secretary Adoption of Agenda The adoption of the agenda was motioned by Trustee Strainge and seconded by Trustee Cartwright. Unanimously approved. Public Comment None. New Business Slate of officers for 2024: All current officers agreed to continue in their roles and will be part of the 2024 slate. Hire of Librarian I for Programming and Outreach: The resume for a candidate for the new full-time Librarian I position was circulated with the board. The candidate brings very positive references and a background in elementary education and library science. A motion to approve the hire and salary for the position of Librarian I was made by Trustee Strainge. Seconded by Trustee Cartwright. Unanimously approved. 2023 Annual Report to the Community: Director Tacke shared the Annual Report. Trustees discussed and found the format to be clear and concise, giving a good overall picture of the Library’s accomplishments throughout the year. Trustee Cartwright suggested that the significant increases in several of the areas in the report between 2022-23 be specified where possible. Old Business Board self-evaluation: President Mitchum reviewed the main themes from evaluations, which included: ● continuing the need to fully represent and respond to diversity in our community, establishing tangible goals for committees to increase momentum ● the need for continued outreach and ongoing attention to maximizing library space ● improving the pipeline for potential board members, and ● updating the Library’s mission statement. Director evaluation: President Mitchum noted that Trustee responses were overwhelmingly positive. President Mitchum will meet with Director Tacke to review evaluations soon. Trustee recruitment: One Board seat is currently vacant. President Mitchum and Director Tacke will follow up with a community member who expressed preliminary interest. Follow-up on Racial Equity Training: The board discussed suggestions for further follow-up: ● consider a student representative from Maple Hill High School, checking with UHLS about precedent and possible bylaw language to describe such a role ● assign appropriate follow-up items from the Racial Equity training to committees ● consider participating in UHLS’ Equity Challenge, starting up in April ● update the Library mission and consider crafting a values statement to reflect the Board’s intention to recognize, include and promote equity and diversity in governance, management and programming ● add language to Library policies that expresses our intention regarding diversity, equity, and inclusion Library word-of-mouth advertising: Director Tacke shared the February calendar and asked Trustees to particularly share planned February vacation week activities with community members. Reports President’s Report No additional report. Secretary’s Report No report (secretary absent). Trustee Cartwright motioned to approve the December 2023 meeting minutes. Seconded by Trustee Strainge. Unanimously approved. Treasurer’s Report Trustee Cartwright motioned to approve the December 2023 Check Detail Reports. Seconded by Trustee Strainge. Unanimously approved. Director’s Report Director Tacke presented statistics for library use through 2023, noting several trends: ● visits and outreach are up ● cardholder numbers are slightly down after the artificial bump that followed the pandemic ● physical circulation and eContent continue to increase ● program attendance shows a big increase, reflecting a busy summer program. Friends Report The Friends of the Library are scheduled to meet January 17 to set their fundraising calendar for 2024. Village of Castleton Liaison Report None. Committee Reports All committees did not meet in January, and report plans to meet in February to establish goals for 2024. Announcements None. Public Comment None. Executive Session None. Adjournment The meeting was adjourned at 7:49 pm. ![]()
Castleton Public Library Board of Trustees Meeting Monday, December 18, 2023 Minutes Welcome/Pledge of Allegiance The meeting was called to order by President Mitchum at 7:06 pm. Roll Call Present: Shane Mitchum, President; Patrick Cartwright, Vice President; Laurie Knaack, Secretary; Alyssa Mitchum, Treasurer; Colin Strainge, Trustee; Melissa Tacke, Library Director Absent: Meghan Johnston, Trustee; Kate Bielawa, Trustee Excused: none Adoption of Agenda The adoption of the agenda was motioned by Trustee Cartwright and seconded by Trustee Strainge. Unanimously approved. Public Comment None. New Business 2023 revised budget: Trustees reviewed the final expenses for 2023. Trustee Cartwright motioned to approve the 2023 revised budget. Seconded by Trustee Strainge. Unanimously approved. 2024 staff pay rates: Director Tacke shared pay rates effective 1/1/2024. Trustee Cartwright motioned to approve the 2024 wage increases for library staff. Seconded by Trustee Strainge. Unanimously approved. Policy update – Personnel Policy: The Policy Committee worked with Director Tacke to review and revise the personnel policy. Changes include refining definitions of each employee position, defining responsibilities for the new full-time Librarian I position, updating guidelines for remote work, updating holidays and vacation accrual, and clarifying leave procedures including sick leave and jury duty. Conditional upon the addition of a sentence on the first page to indicate that the policy will be reviewed annually, Trustee Cartwright motioned to approve the Personnel Policy. Seconded by Trustee Strainge. Unanimously approved. Hours of operation: Library hours will be changing to 11am-4pm on Saturday and Sunday (no change to weekday hours). Trustee Cartwright motioned to approve the 2024 hours. Seconded by Trustee Strainge. Unanimously approved. Hire of Library Aide: Trustee Strainge motioned to approve the hire and pay rate of a Library Aide to begin work 1/6/2024. Seconded by Trustee Cartwright. Unanimously approved. Tax cap resolution re: May 2023 vote: Trustee Cartwright motioned to approve the Resolution to Override Tax Cap – 2024 Budget. Seconded by Trustee Strainge. Unanimously approved. The text follows: Resolution to Override Tax Cap -- 2024 Budget (pertains to vote held in May 2023) Whereas, the adoption of the 2024 budget for the Castleton Public Library required a tax levy increase that exceeded the tax cap imposed by state law as outlined in General Municipal Law Section 3-c adopted in 2011; and Whereas, General Municipal Law Section 3-c expressly permits the library board to override the tax levy limit by a resolution approved by a vote of sixty percent of qualified board members; now therefore be it Resolved, that the Board of Trustees of the Castleton Public Library voted and approved to exceed the tax levy limit for 2024 by at least the sixty percent of the Board of Trustees as required by state law on 12/18/2023. Discussion of slate of officers for Annual Meeting (January 16, 2024): Trustees discussed remaining with the same slate of officers for 2024. Board self-evaluation and Director evaluation: Director Tacke will send the evaluation forms electronically to trustees. The board will submit evaluations to President Mitchum by January 12. Old Business 2024 budget: Trustee Cartwright motioned to approve the 2024 Budget. Seconded by Trustee Strainge. Unanimously approved. Village of Castleton – Sunday library hours: The Village and Library are in agreement on Sunday hours and the Village plans to approve an addendum to the Library’s lease to clarify winter shoveling procedure. Follow-up on Racial Equity Training: The board discussed retaining this item on the agenda and plans to set action items at the January meeting so that committees can meet before February. Library word-of-mouth advertising: Promote Sunday hours starting January 2024! Reports President’s Report No report. Secretary’s Report Trustee Strainge motioned to approve the November 2023 meeting minutes. Seconded by Trustee A. Mitchum. Unanimously approved. Treasurer’s Report Trustee Cartwright motioned to approve the November 2023 Check Detail Reports. Seconded by Trustee Knaack. Unanimously approved. Director’s Report Director Tacke presented statistics for November, with a comparison against previous years. Circulation and total program attendance continues to be up since 2021, with a significant increase in in-person program attendance. Friends Report The Friends of the Library will meet in January to set their fundraising calendar for 2024. Village of Castleton Liaison Report No report. Committee Reports Finance: did not meet. Administrative: did not meet. Operations/Capital Projects: did not meet. Policy: reviewed Personnel Policy (discussed above). Long Range Plan Committees: Marketing & Community Connections: did not meet. Library Services & Outreach: did not meet. Library Space: did not meet. Announcements None. Public Comment None. Executive Session None. Adjournment The meeting was adjourned at 8:04 pm. ![]()
Castleton Public Library Board of Trustees Meeting Monday, November 13, 2023 Minutes Welcome/Pledge of Allegiance The meeting was called to order by President Mitchum at 7:03 pm. Roll Call Present (physical): Shane Mitchum, President; Laurie Knaack, Secretary; Alyssa Mitchum, Treasurer; Meghan Johnston, Trustee; Kate Bielawa, Trustee; Colin Strainge, Trustee; Melissa Tacke, Library Director Excused: Patrick Cartwright, Vice President Adoption of Agenda The adoption of the agenda was motioned by Trustee Strainge and seconded by Trustee Johnson. Unanimously approved. Public Comment None. New Business Trustee terms: The terms of Trustees A. Mitchum and Bielawa will end after December 2023. Trustee Bielawa did not express an interest in serving again at this time; Trustee A. Mitchum wishes to serve again. Trustee Johnson motioned to put Trustee A. Mitchum’s name before the Village board at their December meeting for appointment for another term from January 2024 through December 2026. Seconded by Trustee Strainge. Unanimously approved. Proposed 2024 meeting schedule: Trustee Strainge motioned to approve the 2024 meeting dates. Seconded by Trustee Knaack. Unanimously approved. Draft 2024 budget: Trustees reviewed a draft budget for 2024 and prepared to have feedback by the next meeting. Follow-up on Racial Equity Training: Trustees reviewed notes from the UHLS follow-up session and recommended that the Policy Committee review the mission and values updates, and that this item appear on the next board agenda so that it can be revisited in future meetings. Old Business Village of Castleton – Sunday library hours: Discussion has been ongoing with the Village about determining a written agreement/procedure for what occurs during inclement weather on Sundays. Library word-of-mouth advertising: Director Tacke encouraged trustees to share upcoming events including the Holidays on the Hudson on December 3 and Holiday Cookie Swap on December 9. Reports President’s Report No report. Secretary’s Report Trustee Johnson motioned to approve the October 2023 meeting minutes. Seconded by Trustee Strainge. Unanimously approved. Treasurer’s Report Trustee Johnson motioned to approve the October 2023 Check Detail Reports. Seconded by Trustee Knaack. Unanimously approved. Director’s Report Director Tacke presented statistics for October, with a comparison against previous years. Circulation and total program attendance continues to be up since 2021. Friends Report The Friends of the Library have completed their fundraisers for 2023. Village of Castleton Liaison Report No report. Committee Reports Finance: did not meet. Administrative: did not meet. Operations/Capital Projects: did not meet. Policy: did not meet. Will reconvene before next board meeting. Long Range Plan Committees: Marketing & Community Connections: did not meet Library Services & Outreach: did not meet Library Space: did not meet Announcements None. Public Comment None. Executive Session None. Adjournment The meeting was adjourned at 7:32 pm. ![]()
Castleton Public Library Board of Trustees Meeting Monday, October 16, 2023 Minutes Welcome/Pledge of Allegiance The meeting was called to order by President Mitchum at 7:01 pm. Roll Call Present (physical): Shane Mitchum, President; Patrick Cartwright, Vice President; Laurie Knaack, Secretary; Alyssa Mitchum, Treasurer; Kate Bielawa, Trustee; Meghan Johnston, Trustee; Colin Strainge, Trustee; Melissa Tacke, Library Director Absent: none Adoption of Agenda The adoption of the agenda was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved. This meeting was held with an abbreviated agenda to permit trustees to attend the final UHLS Racial Equity Training session immediately following the review of essential business. Public Comment None. Reports Secretary’s Report Trustee Cartwright motioned to approve the September 2023 meeting minutes. Seconded by Trustee Strainge. Unanimously approved. Treasurer’s Report Trustee Cartwright motioned to approve the September 2023 Check Detail Reports. Seconded by Trustee Knaack. Unanimously approved. Director’s Report Director Tacke presented statistics for September. Announcements None. Public Comment None. Executive Session None. Adjournment The meeting was adjourned at 7:05 pm. ![]()
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