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Castleton Public Library Board of Trustees Meeting Monday, April 17, 2023 Minutes Welcome/Pledge of Allegiance The meeting was called to order by President Mitchum at 7:11 pm. Roll Call Present: Shane Mitchum, President; Patrick Cartwright, Vice President; Alyssa Mitchum, Treasurer; Laurie Knaack, Secretary; Colin Strainge, Trustee; Meghan Johnston, Trustee; Melissa Tacke, Library Director Absent: Kate Bielawa, Trustee Adoption of Agenda The adoption of the agenda was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved. Public Comment New Village of Castleton trustee Rebekah Timerman attended in person to introduce herself as the new library liaison from the village board. New Business None. Old Business Trustee continuing education: Director Tacke worked with UHLS to schedule 3 sessions of training that will be held onsite at the Village Hall in 2023 and will satisfy the annual continuing ed. requirement for trustees. The dates have been finalized. The first two sessions will be held by the McLean Group: Session 1 Tue Sep 26 5:30-7pm and Session 2 Tue Oct 10, 5:30-7pm. Session 3 is a 1 hour followup with UHLS Mon Oct 16 from approximately 7:15-8:15pm after an abbreviated board meeting at 7pm. Sustainable funding: An informational mailing was sent to 12033 and 12156 postal customers about the funding proposition that will appear on the May 16 Schodack Central School District budget vote and board election. Director Tacke will be speaking to various community stakeholders including the Schodack Town Board, Kiwanis, Main St. Association, and if possible at the school district’s Budget Hearing on May 4. Director Tacke also shared with the library trustees the revised Library Funding Proposition Q&A. Long-range planning: Trustees reviewed and discussed the previous Long Range Plan and brainstormed extensively for the new one. General consensus on goals focused on image, offerings, and physical space. Director Tacke took notes and will aim to share a draft with the board in approximately two weeks, give trustees a few days for comments, and share with Tim Burke of UHLS for his thoughts. Tim will be invited to the May board meeting. Library word-of-mouth advertising: Director Tacke encouraged trustees to share about Community Information Sessions on Monday, May 8 at 1pm and 6pm in-person at the library, where community members can come to ask questions and learn more about the library funding proposition. Reports President’s Report - No report. Secretary’s Report Trustee Cartwright motioned to approve the March 2023 regular meeting minutes. Seconded by Trustee Strainge. Unanimously approved. Treasurer’s Report Trustee Cartwright motioned to approve the March 2023 Check Detail Reports. Seconded by Trustee Knaack. Unanimously approved. Director’s Report Director Tacke presented statistics for March, with a comparison against previous years. In-person attendance has continued to rise compared with the earlier years of the COVID-19 pandemic. Friends Report The Friends of the Library sent out their March membership drive mailing. Their next event will be the Plant Sale on May 6. Committee Reports Finance: did not meet. Administrative: did not meet. Operations/Capital Projects: did not meet. Policy: did not meet. Sustainable Funding: Updates included above. Library Space: will plan to meet again after sustainable funding vote. Community Outreach & Visibility: did not meet. Announcements None. Public Comment None. Executive Session None. Adjournment The meeting was adjourned at 8:06 pm.
Castleton Public Library Board of Trustees Meeting Monday, March 20, 2023 Minutes Welcome/Pledge of Allegiance The meeting was called to order by President Mitchum at 7:02 pm. Roll Call Present (physical): Shane Mitchum, President; Patrick Cartwright, Vice President; Alyssa Mitchum, Treasurer; Laurie Knaack, Secretary; Kate Bielawa, Trustee; Colin Strainge, Trustee; Meghan Johnston, Trustee; Melissa Tacke, Library Director Absent: none Adoption of Agenda The adoption of the agenda was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved. Public Comment Village of Castleton board member Lissa D’Aquanni attended in person, reminded trustees that Village board elections are March 21, and that there is a food drive for the Anchor food pantry March 25. New Business - None. Old Business Trustee continuing education: Director Tacke is working with UHLS to schedule 3 sessions of training that will be held onsite at the Village Hall in 2023 and will satisfy the annual continuing ed. requirement for trustees. Sustainable funding: Director Tacke attended the March Schodack School Board meeting and discussed the sustainable funding vote. Director Tacke also shared with the library trustees the Library Funding Proposition Q&A that has been reviewed by Upper Hudson. Long-range planning: Trustees reviewed and discussed feedback from community surveys, a UHLS focus group, and staff. Trustees will continue to discuss at the April board meeting and plan towards having a draft Long Range Plan by May in order to potentially obtain review from Tim Burke of UHLS in May. Library word-of-mouth advertising: Director Tacke encouraged trustees to spread the word about the many school break activities (Friday, April 7 through Saturday, April 15). Reports President’s Report No report. Secretary’s Report Trustee Cartwright motioned to approve the February 2023 regular meeting minutes. Seconded by Trustee Johnston. Unanimously approved. Trustee Cartwright motioned to approve the February 2023 Special Meeting minutes. Seconded by Trustee Strainge. Unanimously approved. Treasurer’s Report Funding from the town of Schodack and Friends of the Library has been received for this year. Trustee Cartwright motioned to approve the February 2023 Check Detail Reports. Seconded by Trustee Knaack. Unanimously approved. Director’s Report Director Tacke presented statistics for February, with a comparison against previous years. In-person attendance has continued to rise compared with the earlier years of the COVID-19 pandemic. Friends Report The Friends of the Library has established their 2023 schedule of events and sent out their March membership drive mailings. A well-attended breakfast fundraiser was held on March 18. Committee Reports Finance: did not meet. Administrative: did not meet. Operations/Capital Projects: did not meet. Policy: did not meet. Sustainable Funding: Updates included above. Library Space: will plan to meet again after sustainable funding vote. Community Outreach & Visibility: did not meet. Announcements - None. Public Comment - None. Executive Session - None. Adjournment - The meeting was adjourned at 8:03 pm.
Castleton Public Library Board of Trustees Meeting Tuesday, February 21, 2023 Minutes Welcome/Pledge of Allegiance The meeting was called to order by President Mitchum at 7:00 pm. Roll Call Present: Shane Mitchum, President; Patrick Cartwright, Vice President; Alyssa Mitchum, Treasurer; Laurie Knaack, Secretary; Kate Bielawa, Trustee; Colin Strainge, Trustee; Meghan Johnston, Trustee; Melissa Tacke, Library Director Absent: none Adoption of Agenda The adoption of the agenda was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved. Public Comment Village of Castleton board member Lissa D’Aquanni attended virtually, shared that Village board elections are March 21, and encouraged all Village residents to vote. New Business Annual Report to the Community: Director Tacke presented the one-page annual report for sharing with the community. The adoption of the 2022 Annual Report to the Community was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved. New York State Annual Report: The adoption of the NYS Annual Report for 2022 was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved. Annual Update Document for 2022: The board reviewed annual financial update documents. Old Business Sustainable funding: Director Tacke has discussed the Section 259 vote plan with the town supervisor, village mayor, and school district superintendent, and gave public comment at the most recent school board meeting; will formally put a letter in front of the board of education at their March meeting. Sustainable funding Resolution: Approval of a resolution to place a proposition to fund the Castleton Public Library on the May 2023 Schodack Central School District Ballot was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved. [Note: wording of the resolution was supplanted by a revised version passed at the 3/3/23 special meeting] Long-range planning: Over 200 responses to the public survey were received. Upper Hudson also facilitated a focus group on February 15 on behalf of our library. Further detail will be shared with trustees soon. Trustee continuing education: Trustees communicated availability to Director Tacke and she will work with UHLS on scheduling the racial equity training that will satisfy the continuing education requirement for 2023. Library word-of-mouth advertising: Director Tacke encouraged trustees to spread the word about the late March Paint & Punch evening event for older teens and adults. Reports President’s Report Included with sustainable funding report above. Secretary’s Report Trustee Cartwright motioned to approve the January 2023 meeting minutes. Seconded by Trustee A. Mitchum. Unanimously approved. Treasurer’s Report The library received NYS Education Bullet Aid of $25,000 which is now shown in the financial statements. Trustee Cartwright motioned to approve the January 2023 Check Detail Reports. Seconded by Trustee Knaack. Unanimously approved. Director’s Report Director Tacke presented statistics for January, with a comparison against previous years. Compared with intense distribution of kits during the earlier part of the COVID-19 pandemic, kit/prerecorded attendance has decreased; circulation and physical attendance continue to increase. Friends Report The Friends of CPL have established their 2023 schedule of events. March will be their membership drive. Committee Reports Finance: no report. Administrative: did not meet. Operations/Capital Projects: did not meet. Policy: did not meet. Trustee Johnston will join this committee. Sustainable Funding: Updates included above. On track for vote in May 2023 for funding that would go into effect for the 2024 budget. Library Space: met and will plan to meet again after sustainable funding vote. Community Outreach & Visibility: did not meet. Announcements None. Public Comment None. Executive Session None. Adjournment The meeting was adjourned at 7:41 pm. Addendum to February Castleton Public Library Board of Trustees Meeting Minutes Friday, March 3, 2023 Special Meeting Minutes Welcome The meeting was called to order by President Mitchum at 5:04 pm. Roll Call Present: Shane Mitchum, President; Patrick Cartwright, Vice President; Alyssa Mitchum, Treasurer; Laurie Knaack, Secretary; Kate Bielawa, Trustee; Meghan Johnston, Trustee; Melissa Tacke, Library Director Absent: Colin Strainge, Trustee Sustainable Funding Proposition Trustees met on Friday, March 3, 2023 to approve a revision to the wording of the proposed resolution that had previously been approved at the February board meeting. The Board of Trustees accepted signatures collected by the Friends of the Library, as required by Section 259 of New York State Education Law, from 28 registered voters in the school district who are in support of placing this proposition on the ballot. The collected signatures will be provided, along with a letter requesting the ballot measure, to the Schodack Central School District Superintendent and Board of Education. Approval of the Resolution below was motioned by Trustee Cartwright and seconded by Trustee Johnston. Unanimously approved. Resolution to Place a Proposition to Fund the Castleton Public Library on the May 2023 Schodack Central School District Ballot The Trustees of the Castleton Public Library respectfully request that, pursuant to Section 259 of New York State Education Law, the Schodack Central School District Board of Education place the following proposition before the voters at the next (May 16, 2023) School District election: "Resolved, that pursuant to Education Law, Section 259, the Board of Education of the Schodack Central School District is authorized to levy and collect an annual tax, separate and apart from the annual school district budget, in the amount of one hundred fifty-nine thousand dollars ($159,000), which shall be paid to the Castleton Public Library for the support and maintenance of the library; with this appropriated amount to be the annual appropriation until thereafter modified by a future vote of the electors of the Schodack Central School District." Adjournment The meeting was adjourned at 5:08 pm.
Castleton Public Library Board of Trustees Meeting Tuesday, January 17, 2023 Minutes Welcome/Pledge of Allegiance The meeting was called to order by President Mitchum at 7:08pm. Roll Call Present (Physical): Shane Mitchum, President; Alyssa Mitchum, Treasurer; Kate Bielawa, Trustee; Colin Strainge, Trustee; Meghan Johnston, Trustee. Present (Zoom): Melissa Tacke, Library Director; Patrick Cartwright, Vice President. Absent: Laurie Knaack, Secretary. Adoption of Agenda The adoption of the agenda was motioned by Trustee Cartwright and seconded by Trustee Strainge. Unanimously approved. Public Comment None. New Business Election of officers: The adoption of the 2023 Election of officers was motioned by Trustee Cartwright and seconded by Trustee Strainge. Unanimously approved. Committee Assignments: All board members will remain on the same committee assignments. Trustee Johnston selected Library Space and will notify Director Tacke by the next board meeting of her second selection. UHLAN Agreement: The adoption of the 2023 UHLAN Agreement was motioned by Trustee Cartwright and seconded by Trustee Strainge. Unanimously approved. Old Business Board self evaluations: President Mitchum received all Director and Self Evaluations for the 2022 year. Areas to call out for improvement were noted as:
Corrections to the 2022 Revised Budget: Corrections regarding the grant income line. The adoption of the 2022 Revised Budget was motioned by Trustee Cartwright and seconded by Trustee Strainge. Unanimously approved. Long-range planning: We have received 160 online public survey responses. Postcards went out the previous week of the January board meeting. Upper Hudson is going to hold a focus group on our behalf in February. Director Tacke asked for assistance in identifying anyone who is not a library user to suggest for this focus group. Library word-of-mouth advertising: Director Tacke shared the events that are taking place during the month of February and highlighted all of the in person events during the February school break. Presidents Report: None Secretary’s Report: Trustee Cartwright motioned to approve the December 2022 meeting minutes. Seconded by Trustee Strainge. Unanimously approved. Treasurer’s Report: Trustee Cartwright motioned to approve the December 2022 Check Detail Reports. Seconded by Trustee Strainge. Unanimously approved. Director’s Report: Director Tacke presented the Comparative Statistics for 2022. We are not quite back to 2019 numbers however there has been a significant increase from 2021. Director Tacke noted the library card holders had an artificial inflation in 2020 and 2021 due expired cards being renewed systemwide in that time period. Friends Report: Friends of Library meeting taking place January 17th to discuss what fundraisers they will have for the 2023 year. Committee Reports: Finance: No report. Administrative: No reports. Operations/Capital Projects: Did not meet. Policy: Did not meet. Sustainable Funding: Rescheduling meeting. Director Tacke shared an infographic with President Mitchum and Trustee Mitchum and will share with the board at the February meeting. Library Space: Did not meet. Community Outreach and Visibility: Did not meet. Announcements: None Public Comment: None Executive Session: None Adjournment: The meeting was adjourned at 7:36pm.
Castleton Public Library Board of Trustees Meeting Monday, December 19, 2022 Minutes Welcome/Pledge of Allegiance The meeting was called to order by President Mitchum at 7:00 pm. Roll Call Present (physical): Shane Mitchum, President; Patrick Cartwright, Vice President; Alyssa Mitchum, Treasurer; Laurie Knaack, Secretary; Kate Bielawa, Trustee; Colin Strainge, Trustee; Melissa Tacke, Library Director Absent: none Adoption of Agenda The adoption of the agenda was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved. Public Comment None. New Business Prospective trustee: Meghan Johnston, who was a board member some years in the past, attended to become familiar with the board meetings. Revised 2022 budget: The adoption of the revised 2022 budget was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved. 2023 staff pay rates: The adoption of the revised 2022 budget was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved. 2023 trustee continuing education options: The administrative committee recommends the “full board, smaller commitment” option for Racial Equity training available at no cost to our library next year, with two 90-minute full-board sessions and one 60-minute session. Consensus was to pursue this option which would fulfill training requirements for all trustees for 2023. Director Tacke will explore scheduling for fall 2023 and will communicate possible times with the board. Board self-evaluation and director evaluation: Director Tacke will share a fillable form. Trustees are asked to complete the evaluations by January 10 and return to President Mitchum. Slate of officers: The proposed slate of officers for 2023 is the same as the current officers, with all willing to serve again. The board will vote at the January meeting. Old Business 2023 Budget: Director Tacke and the Finance committee shared the 2023 proposed budget (limited revisions from last month’s version). The adoption of the revised 2023 budget was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved. Library word-of-mouth advertising: Director Tacke encouraged trustees to share the upcoming Special Visitor Storytime. Reports President’s Report Included with sustainable funding report below. Secretary’s Report Trustee Cartwright motioned to approve the November 2022 meeting minutes. Seconded by Trustee Strainge. Unanimously approved. Treasurer’s Report Trustee Cartwright motioned to approve the November 2022 Check Detail Reports. Seconded by Trustee Knaack. Unanimously approved. Director’s Report Director Tacke presented statistics for November, with a comparison against 2020 and 2021. Friends Report The Friends of the Library is wrapping up 2022 fundraising and will be planning for 2023, with a membership drive in March likely being their next event. Committee Reports Finance: no report. Administrative: included in New Business above. Operations/Capital Projects: did not meet. Policy: did not meet. Sustainable Funding: The committee met and worked through preparation of messaging around the sustainable funding vote (why, benefits, financial context); will share with the board at the next meeting. The committee is planning meetings with local stakeholders including school superintendent and Village board. On track for vote in May 2023 for funding that would go into effect for the 2024 budget. Library Space: did not meet. Community Outreach & Visibility: did not meet; Director Tacke will reach out to committee to revisit mascot contest and future town board attendance by library trustees. Announcements Director Tacke shared the 2023 board calendar. Public Comment Meghan Johnston asked to meet the board members and asked questions about the topics and structure of board activities. Executive Session None. Adjournment The meeting was adjourned at 7:41 pm.
Castleton Public Library Board of Trustees Meeting Monday, November 14, 2022 Minutes Welcome/Pledge of Allegiance The meeting was called to order by President Mitchum at 6:06 pm. Roll Call Present (physical): Shane Mitchum, President; Alyssa Mitchum, Treasurer; Kate Bielawa, Trustee; Melissa Tacke, Library Director Present (virtual): Laurie Knaack, Secretary Absent: Patrick Cartwright, Vice President; Colin Strainge, Trustee Adoption of Agenda The adoption of the agenda was motioned by Trustee A. Mitchum and seconded by Trustee Bielawa. Unanimously approved. Public Comment - None. New Business Shane Mitchum trustee term: Trustee S. Mitchum’s board term will end after 2022. Trustee A. Mitchum motioned to nominate trustee S. Mitchum for the term January 1, 2023 to December 31, 2025. Seconded by Trustee Bielawa. Unanimously approved. Copy/print/fax fee changes: Trustee A. Mitchum motioned to implement the changes proposed by Director Tacke to copy/print/fax fees. These fees had been waived during the pandemic; small fees will return for print/copy services over a certain number of pages, with fax services remaining free. Seconded by Trustee Bielawa. Unanimously approved. 2023 proposed meeting schedule: The proposed meeting schedule was discussed and the November date changed to November 13, 2023 to avoid the Thanksgiving week,. Most meetings will be held on the third Monday of the month at 7:00 pm. Approval of the meeting schedule was motioned by Trustee A. Mitchum and seconded by Trustee Bielawa. Unanimously approved. Old Business 2023 Draft Budget: Director Tacke and the Finance committee shared the 2023 proposed budget for further feedback (no changes) and plan to have the board vote on it at the December board meeting. Long-Range Planning: The board met in a board retreat in early November to identify areas most desired for community feedback and opportunities for long-range improvements. Director Tacke shared the draft community survey for board review, and outlined a possible timeline with finalizing the survey in December and sending a mailing linking to the online survey in January. A first draft of the new Long Range Plan with goals/objectives would then be created in March; one or two additional board retreat sessions to focus on the plan held around March-April, add action steps to the plan in the second draft, and aim to have the board approve the new LRP in April or May. Trustee Recruiting: Director Tacke encouraged trustees to continue recruitment efforts for one more trustee. Library word-of-mouth advertising: Director Tacke encouraged trustees to share that there will be a Thursday, December 1, 6:00 pm book signing with local author Jon Sorensen. Reports President’s Report Included with draft budget report above. Secretary’s Report Trustee A. Mitchum motioned to approve the October 2022 meeting minutes. Seconded by Trustee Bielawa. Unanimously approved. Treasurer’s Report Trustee Bielawa motioned to approve the October 2022 Check Detail Reports. Seconded by Trustee Knaack. Unanimously approved. Director’s Report Director Tacke presented statistics for October, with a comparison against 2020 and 2021. The Halloween Parade returned to an in-person event at the Castleton Fire House, with lower attendance than the vehicle parade driving throughout the village that was held in the first two years of the COVID-19 pandemic. However, the in-person attendance at other events increased from previous years. Pumpkin painting was popular. Kits remain popular and circulation increased. Friends Report The Friends of the Library will be again participating in the Barnes & Noble Bookfair on Saturday, November 19 at the Colonie Center location from 9 am to 9 pm. Committee Reports Finance: no report Administrative: No report. Director Tacke will reach out to the committee to plan for 2023 continuing education for trustees. Operations/Capital Projects: did not meet. Policy: Personnel and circulation policies reviewed. Sustainable Funding: did not meet. Library Space: did not meet. Community Outreach & Visibility: did not meet. Announcements - None. Public Comment - None. Executive Session - None. Adjournment - The meeting was adjourned at 6:47 pm.
Castleton Public Library Board of Trustees Meeting Monday, October 17, 2022 Minutes Welcome/Pledge of Allegiance The meeting was called to order by President Mitchum at 7:06 pm. Roll Call Present (physical): Shane Mitchum, President; Patrick Cartwright, Vice President; Laurie Knaack, Secretary; Alyssa Mitchum, Treasurer; Colin Strainge, Trustee; Melissa Tacke, Library Director Absent: Kate Bielawa, Trustee Adoption of Agenda The adoption of the agenda was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved. Public Comment None. New Business 2023 Draft Budget: Director Tacke and the Finance committee shared the 2023 proposed budget with the board for review and comment (to be formally approved at the December board meeting). Director Tacke also presented this to the Town of Schodack board at their last meeting. Old Business Long-Range Planning: The board will review the existing Long Range Plan and reconvene in a board retreat in early November to plan an approach for community surveys and updating of the Plan. Trustee Recruiting: Director Tacke encouraged trustees to spread the word that one more trustee is needed. Library word-of-mouth advertising: Director Tacke encouraged trustees to share that there will be a Thursday, December 1 book signing with author Jon Sorensen. Reports President’s Report Included with Finance committee report. Secretary’s Report Trustee Cartwright motioned to approve the September 2022 meeting minutes. Seconded by Trustee Strainge. Unanimously approved. Treasurer’s Report Trustee Cartwright motioned to approve the September 2022 Check Detail Reports. Seconded by Trustee Knaack. Unanimously approved. Director’s Report Director Tacke presented statistics for September, with a comparison against 2020 and 2021. Circulation and program attendance has continued to shift slightly back toward more physical materials and in-person program attendance compared with 2020. Friends Report The Friends of the Library held a successful Pasta Dinner takeout event in early October and will be again participating in the Barnes & Noble Bookfair on Saturday, November 19 at the Colonie Center location. Committee Reports Finance: met to draft the 2023 budget, shared with the board at the start of this meeting. Administrative: will plan to meet before the next board meeting to plan for 2023 continuing education for trustees. Operations/Capital Projects: did not meet. Policy: did not meet. Director Tacke will share current policies for review with the committee. Sustainable Funding: The committee met and created some proposed variants of a 2024 budget to discuss with the board, considering additional hours/services that could be offered if various proportions of sustained funding were achieved through a budget vote. Library Space: did not meet. Community Outreach & Visibility: did not meet. Announcements November meeting date change: The November Board of Trustees meeting will be held on Monday, November 14 at 6:00 pm. Public Comment None. Executive Session None. Adjournment The meeting was adjourned at 7:55 pm.
Castleton Public Library Board of Trustees Meeting Monday, September 19, 2022 Minutes Welcome/Pledge of Allegiance The meeting was called to order by President Mitchum at 7:00 pm. Roll Call Present (physical): Shane Mitchum, President; Patrick Cartwright, Vice President; Laurie Knaack, Secretary; Alyssa Mitchum, Treasurer; Colin Strainge, Trustee; Kate Bielawa, Trustee; Melissa Tacke, Library Director Adoption of Agenda The adoption of the agenda was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved. Public Comment Village of Castleton Trustee Lissa D’Aquanni attended virtually. New Business Long-Range Planning: The existing Long Range Plan for the library covered through 2021 and had been retained into 2022 during the COVID-19 pandemic. The board as a whole will resume focus on this and revise the plan. Director Tacke will share previous planning information with trustees, as well as information on prior focus groups with library users and non-library users, and community surveys performed in the past. Trustee Recruiting: Director Tacke encouraged trustees to spread the word that one more trustee is needed. Old Business Halloween Costume giveaway: Director Tacke encouraged trustees to share that gently used costumes and accessories can be donated in advance and that a costume giveaway will be held on October 15. Reports President’s Report Included with Finance committee report. Secretary’s Report Trustee Cartwright motioned to approve the July 2022 meeting minutes. Seconded by Trustee Strainge. Unanimously approved. Treasurer’s Report Trustee Cartwright motioned to approve the July 2022 Check Detail Reports. Seconded by Trustee Knaack. Unanimously approved. Trustee Cartwright motioned to approve the August 2022 Check Detail Reports. Seconded by Trustee Knaack. Unanimously approved. Director’s Report Director Tacke presented statistics for July and August, highlighting the successful 2022 Summer Reading Program statistics with comparisons back to 2018. Friends Report The Friends of the Library held Music on the Lawn events July and August, as well as a successful raffle for donated gift certificates from local businesses. Their next fundraiser will be a takeout-only pasta dinner at the Village Firehouse on October 15. Preorders are encouraged. Committee Reports Finance: will meet in the next month. Budget is being drafted with approximately a 10% increase. A rough idea of the budget will be presented to the Town of Schodack board at their next meeting. Administrative: will reconvene in the fall to plan for continuing education for trustees. Operations/Capital Projects: did not meet. Policy: did not meet. Director Tacke will share current policies for review soon. Sustainable Funding: President Mitchum will talk to the Friends of the Library soon to keep them informed. The committee is planning 259 budget vote discussions with local leaders including town and school district and the Village board. Committee and Director are working on a mock 2024 budget to illustrate what services the library could offer if sustained funding were achieved through a budget vote. Library Space: Director met with Village of Castleton Mayor Joe Keegan and a landscape architect regarding the first design for the Village Hall lawn. Community Outreach & Visibility: did not meet. Announcements None. Public Comment Village of Castleton Trustee Lissa D’Aquanni shared that the Community Visioning Workshop held in August went well and she will share the report with trustees. In addition, Village Trustee Lissa D’Aquanni shared that Castleton is applying for a NY Forward grant, which is a grant program for cities throughout the state, focusing on smaller communities. If awarded, the grant could fund transformative economic development projects such as parks, community centers, or public space improvements for the Village Hall. The Village Local Waterfront Revitalization Plan committee has also applied for a grant to update the decades-old plan and focus on revitalization including Schermerhorn Park. Executive Session None. Adjournment The meeting was adjourned at 7:32 pm.
Castleton Public Library Board of Trustees Meeting Monday, July 18, 2022 Minutes Welcome/Pledge of Allegiance The meeting was called to order by President Mitchum at 7:07 pm. Roll Call Present: Shane Mitchum, President; Patrick Cartwright, Vice President; Laurie Knaack, Secretary; Alyssa Mitchum, Treasurer; Colin Strainge, Trustee; Kate Bielawa, Trustee; Melissa Tacke, Library Director Adoption of Agenda The adoption of the agenda was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved. Public Comment None. New Business Draft Administrative Calendar: The board reviewed the calendar developed by the Administrative Committee. The adoption of the Administrative Calendar was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved. Draft Trustee Onboarding Checklist: The board reviewed the checklist developed by the Administrative Committee. The adoption of the Onboarding Checklist was motioned by Trustee Cartwright and seconded by Trustee Strainge. Unanimously approved. Old Business Summer Reading: Director Tacke encouraged trustees to share Summer Reading Club information and events for all ages; anyone can sign up for summer reading all summer long. Reports President’s Report The board discussed holding committee meetings in August in lieu of the August meeting. The cancellation of the August meeting was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved. Secretary’s Report Trustee Cartwright motioned to approve the June 2022 meeting minutes. Seconded by Trustee A. Mitchum. Unanimously approved. Treasurer’s Report Trustee Cartwright motioned to approve the June 2022 Check Detail Reports. Seconded by Trustee Knaack. Unanimously approved. Director’s Report Director Tacke presented statistics with a comparison against June 2021 and 2020, all months affected by the COVID-19 pandemic. June marked a return to Castleton Elementary School class field trips to the library, serving most K-4 elementary students and issuing 118 new library cards! Friends Report The Friends of the Library held bake sales at Schodack Town Park Music in the Park events, and are preparing for two Music on the Lawn events July and August with food sales to be held at the Village Hall. A raffle for donated gift certificates from local businesses is ongoing, with the drawing to be held later in the summer. Committee Reports Finance: will meet in the next month. Administrative: will reconvene in the fall to plan for continuing education for trustees. Operations/Capital Projects: grant from Community Room construction has been received and will be reflected in July finances. Policy: will resume policy review in the next month. Sustainable Funding: committee is planning 259 budget vote discussions with local leaders including town and school district and the Village board. Library Space: no report; Director will update if any news from the Village on potential front lawn renovations. Community Outreach & Visibility: no report. Announcements None. Public Comment Village of Castleton Trustee Lissa D’Aquanni shared that a Community Visioning Workshop will be held Saturday, August 20, 9:30-noon at the Castleton Elementary School gym. All ages are welcome, and village residents as well as anyone who uses the library are encouraged to attend. In addition, regarding improvement of the front lawn space of the Village Hall which had been of interest to the Library Board, the Village is awaiting proposed redesigns from a professional architect for the front yard and walk. Executive Session None. Adjournment The meeting was adjourned at 7:29 pm.
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