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Castleton Public Library Board of Trustees Meeting Monday April 15, 2019 Minutes Welcome/Pledge of Allegiance: Meeting called to order by President Karis-Nix at 7:03 pm. Roll Call: Present: Olivia Karis-Nix, President; Mary Claire Aitken, Secretary; Nathan Hans, Treasurer; Maria Marcucci, Trustee; Shane Mitchum, Trustee; Jacki Griffin, Vice President; and Melissa Tacke, Library Director. Absent: Jillian Farrell, Trustee. Adoption of Agenda: Adopted on motion of Treasurer Hans; seconded by Vice Pres. Griffin. Old Business: The Zack Goldstein Memorial will be held April 20, 2019 at 2pm with a plaque and picture dedication. Library programs were discussed. New Business: Quotes were reviewed for the furniture vendors for the Annex renovation. President Karis-Nix motioned to accept the quote from Creative Library Concepts and seconded by Treasurer Hans. The Board voted and the quote was unanimously approved. The Board discussed the need for a Meraki access point for WiFi access for the annex to improve library communication. The proposed cost is $500. President Karis-Nix motioned to approve the purchase and Treasurer Hans seconded. The Board voted unanimously to approve the purchase of the Meraki access point. The Board discussed the UHLS Youth My Card project, which is designed to remove barriers to library access with a fine-free limited access library card to be given to youth, allowing Castleton Public Library to both accept the My Card and sign up participants. Vice President Griffin motioned to accept the My Card program and Trustee Marcucci seconded. Unanimously approved. President’s Report: President Karis-Nix informed the Board that she completed paperwork for our County funding, a half-day UHLS training was done with the Director, new Board member training will be instituted, and the President and Library Director will meet the first Monday of the month to discuss library issues. Secretary’s Report: Treasurer Hans motioned to approve the March 2019 meeting minutes. Seconded by Trustee Marcucci. Unanimously approved. Treasurer’s Report: President Karis-Nix motioned to approve the March 2019 Check Detail Reports. Seconded by Vice President Griffin. Unanimously approved. Director’s Report: A renovation update was provided for the Annex. Data from the elimination of fines was presented for the first quarter of 2019, which demonstrated a less than expected overall loss of 8%, with an increase of donations. Funding was also received from the Kiwanis and Stewarts. Friends Report: Fundraising events were reviewed, such as the bottle drive. Committee Reports: The Finance Committee reported a request for increased funding from the Village. The Operations/Capital Projects Committee reported on the other items selected for the Annex renovation such as finishes and furniture. The Community Outreach and Visibility Committee reported on action items, including suggested attendance at the Town Board meetings to present library activities such as the Summer Reading Program. Announcements: None Public Comment: None Executive Session: None Adjourned upon motion by Trustee Marcucci and seconded by Treasurer Hans at 8:06pm.
Castleton Public Library Board of Trustees Meeting
Monday March 18, 2019 Minutes Welcome/Pledge of Allegiance: Meeting called to order by President Karis-Nix at 7:03 pm. Roll Call: Present: Mary Claire Aitken, Secretary; Nathan Hans, Treasurer; Maria Marcucci, Trustee; Shane Mitchum, Trustee; Jillian Farrell, Trustee; Jacki Griffin, Vice President; and Melissa Tacke, Library Director. Adoption of Agenda: Agenda adopted upon motion of Treasurer Hans and seconded by Vice President Griffin. Public Comment: None President’s Report: None Secretary’s Report: Vice President Griffin motioned to approve the February 2019 meeting minutes. Seconded by Treasurer Hans. Unanimously approved. Treasurer’s Report: President Karis-Nix motioned to approve the February 2019 Check Detail Reports. Seconded by Vice President Griffin. Unanimously approved. Director’s Report: Director Tacke presented her monthly report for March. The director reported funding was received from the Town of Schodack in February. The annual Staff Development Day was held. Staff also attended workplace violence & sexual harassment training. Also, an experienced cataloger working on a grant catalogued historical books. Friends Report: None Committee Reports: Trustee Farrell was appointed to the Finance Committee. The Policy Committee approved a draft of the Meeting Room Policy. The Board discussed the Meeting Room Policy. Vice President Griffin motioned to approve the Meeting Room Policy with a second by Trustee Marcucci. Unanimously approved. Refer to Old Business for information related to the Library Space committee. Old Business: The lease agreement with the Village of Castleton was reviewed. Treasurer Hans motioned to approve the lease agreement and Vice President Griffin seconded. Unanimously approved. The bids for the A/V vendors for the annex renovation were reviewed. Trustee Farrell abstained and a vote was held 6-0 to approve AudioVisual Sales and Service as the vendor. President Karis-Nix motioned to approve and Treasurer Hans seconded the selection. Unanimously approved. The Zack Goldstein Memorial was discussed. The director evaluation and board self-evaluation were reviewed and discussed. Library programs and Trustee attendance for programs were discussed. New Business: The 2018 Financial Review was reviewed. Trustee Mitchum volunteered to be the new check signer. Announcements: None Executive Session: None The meeting was adjourned upon motion by Treasurer Hans and seconded by Vice President Griffin at 8:11pm. Castleton Public Library Board of Trustees Meeting
Tuesday February 19, 2019 Minutes Welcome/Pledge of Allegiance: The meeting was called to order by President Karis-Nix at 7:05 pm. Roll Call: Present: Mary Claire Aitken, Secretary; Nathan Hans, Treasurer; Maria Marcucci, Trustee; Shane Mitchum, Trustee; and Melissa Tacke, Library Director. Excused were J. Farrell, Trustee and J. Griffin, Vice President. Adoption of Agenda: Agenda adopted upon motion of Treasurer Hans and seconded by Trustee Marcucci. Public Comment: None President’s Report: None Secretary’s Report: Trustee Marcucci motioned to approve the January 2019 meeting minutes. Seconded by Treasurer Hans. Unanimously approved. Treasurer’s Report: Trustee Marcucci motioned to approve the January 2019 Check Detail Reports. Seconded by President Karis-Nix. Unanimously approved. An annual financial review was done by Bill Adams and submitted to the NYS Comptroller’s office. Director’s Report: Director Tacke presented her monthly report for February 2019. The director reported our facility was one of 25 libraries statewide to receive a router and cloud license from Spectrum, to be received and installed within the next month. Friends Report: None Committee Reports: Trustee Mitchum was appointed to the Operations/Capital Projects committee. Refer to Old Business for information related to the Library Space committee. Old Business: The bids were reviewed for the selection of the contractor for the Annex renovation. It was discussed that the meeting room policy and lease agreement needs to be in place before any renovation work can begin. The AV installer will need to be in contact with the contractor before any work begins. A vote was held and the bid submitted by Gene Lawlor Construction was selected with six votes. President Karis-Nix motioned to approve the selection. Seconded by Treasurer Hans. Unanimously approved. The director evaluation and board self-evaluation were tabled. Library programs and Trustee attendance for programs were discussed. New Business: The 2018 annual report was reviewed. One change was made to the annual report regarding the terms of Trustee Mitchum’s appointment. President Karis-Nix motioned to approve the annual report as amended. Seconded by Treasurer Hans. Unanimously approved. The Zack Goldstein memorial was discussed. There will be a plaque ordered for the children’s area of the library in his memory with a ceremony to be held. Announcements: None Executive Session: None The meeting was adjourned upon motion by President Karis-Nix and seconded by Treasurer Hans at 7:53pm. Castleton Public Library Board of Trustees Meeting
Tuesday January 22, 2019 Minutes Welcome/Pledge of Allegiance: Meeting called to order by Vice President Griffin at 7:09 pm. Roll Call: Present: Mary Claire Aitken, Secretary; Jacki Griffin, Vice President; Nathan Hans, Treasurer; Maria Marcucci, Trustee; Shane Mitchum, Trustee; Jillian Farrell, Trustee; and Melissa Tacke, Library Director. Excused: Olivia Karis-Nix, President. Adoption of Agenda: Adopted on motion of Trustee Marcucci, seconded by Treasurer Hans. Public Comment: None President’s Report: None Secretary’s Report: Vice President Griffin motioned to approve the December 2018 meeting minutes. Seconded by Trustee Marcucci. Unanimously approved. Treasurer’s Report: Trustee Marcucci motioned to approve the December 2018 Check Detail Reports. Seconded by Vice President Griffin. Unanimously approved. Director’s Report: Director Tacke presented her monthly report for January 2019. 2018 comparative statistics were reviewed. The institution of the policy for the elimination of fines was discussed. The director reported $4,500 was received from the Friends. Friends Report: None Committee Reports: The Library Space Committee discussed the water fountain information and annex quotes. Information was provided for the new trustees on the Committees and their functions. Old Business: The bylaws revision was reviewed. Treasurer Hans motioned to approve the revision. Seconded by Vice President Griffin. Unanimously approved. The director evaluation and board self-evaluation were tabled. Library programs and Trustee attendance for programs were discussed. New Business: Trustee Farrell and Trustee Mitchum joined the Community Outreach & Visibility Committee. Other committee appointments for new trustees will be discussed at the February meeting. The slate of 2019 officers was presented: President – Olivia Karis-Nix Vice President – Jacki Griffin Secretary – Mary Claire Aitken Treasurer – Nathan Hans Trustee Farrell motioned to approve the slate. Seconded by Trustee Mitchum. Unanimously approved. The Strategic Plan and Long Range Plan were discussed. Announcements: None Executive Session: None Meeting adjourned upon motion by Treasurer Hans and seconded by Trustee Marcucci at 8:10pm. Castleton Public Library Board of Trustees Meeting
Monday, December 17, 2018 Minutes Welcome/Pledge of Allegiance: The meeting was called to order by President Karis-Nix at 7:05 pm. Roll Call: Present: Mary Claire Aitken, Secretary; Olivia Karis-Nix, President; Nathan Hans, Treasurer; Maria Marcucci, Trustee; and Melissa Tacke, Library Director. Excused: Jacki Griffin, Vice President. Adoption of Agenda: Agenda adopted upon motion of Treasurer Hans and seconded by Trustee Marcucci. Public Comment: None President’s Report: None Secretary’s Report: Treasurer Hans motioned to approve the October and November 2018 meeting minutes. Seconded by Trustee Marcucci. Unanimously approved. Treasurer’s Report: President Karis-Nix motioned to approve the October and November 2018 Check Detail Reports. Seconded by Trustee Marcucci. Unanimously approved. Director’s Report: Director Tacke presented her monthly report for December 2018. Friends Report: None Committee Reports: The Policy Committee will meet to draft a meeting room policy for the Library Annex. The Sustainable Funding Committee had discussions regarding funding. The Library Space Committee discussed quotes for a water fountain and audio-visual equipment. Old Business: The lease agreement with the Village of Castleton was discussed. Trustee Marcucci motioned to approve the 2018 Revised Budget. Seconded by President Karis-Nix. Unanimously approved. President Karis-Nix motioned to approve the 2019 budget. Seconded by Trustee Marcucci. Unanimously approved. Treasurer Hans motioned to approve the appointment of Selena Piro as a Library Aide at the rate of $10.50 per hour. Seconded by Trustee Marcucci. Unanimously approved. The 2019 Library Board schedule was discussed and okayed. An updated circulation policy was reviewed and discussed. Treasurer Hans motioned to approve. Seconded by Trustee Marcucci. Unanimously approved. Library programs and Trustee attendance for programs were discussed. New Business: Board member term renewals were reviewed for Secretary Aitken and Trustee Marcucci. The election for the 2019 officers was tabled until the January meeting. Treasurer Hans proposed the elimination of limit of terms for officers. This will serve as the written notice of the amendment of bylaws. The 2019 UHLAN Agreement Extension for one year was signed. President Karis-Nix motioned to approve the 2019 Staff pay rates. Seconded by Trustee Marcucci. Unanimously approved. The Library Director evaluation will be done in January 2019 along with the Board’s self-evaluation. Announcements: None Executive Session: None The meeting was adjourned upon motion by President Karis-Nix and seconded by Trustee Marcucci at 8:15pm. Castleton Public Library Board of Trustees Meeting
Monday, November 19, 2018 Minutes Welcome/Pledge of Allegiance: The meeting was called to order by President Karis-Nix at 7:00 pm. Roll Call: Present: Mary Claire Aitken, Secretary; Olivia Karis-Nix, President; Jacquelin Griffin, Vice President; and Melissa Tacke, Library Director. Adoption of Agenda: Agenda adopted on motion of President Karis-Nix and Seconded by Vice President Griffin. Public Comment: None President’s Report: None Secretary’s Report: Tabled due to lack of quorum. Treasurer’s Report: Tabled due to lack of quorum. Director’s Report: Director Tacke presented her monthly report for October 2018. Friends Report: None Committee Reports: None Old Business: The lease agreement with the Village of Castleton is in progress. The 2018 revised budget and 2019 budget were reviewed. Library programs and Trustee attendance for programs were discussed. New Business: A new library aide appointment was reviewed. This appointment will be voted on next meeting due to a lack of quorum. Announcements: None Executive Session: None The meeting was adjourned upon motion by President Karis-Nix and seconded by Vice President Griffin at 7:35pm. Castleton Public Library Board of Trustees Meeting
Monday, October 15, 2018 Minutes Welcome/Pledge of Allegiance: The meeting was called to order by President Karis-Nix at 7:00 pm. Roll Call: Present: Nathan Hans, Treasurer; Mary Claire Aitken, Secretary; Olivia Karis-Nix, President; Jacquelin Griffin, Vice President; Maria Marcucci, Trustee; and Melissa Tacke, Library Director. Adoption of Agenda: Agenda adopted on motion of Treasurer Hans and Seconded by Trustee Marcucci. Public Comment: None President’s Report: None Secretary’s Report: Treasurer Hans motioned to approve the September 2018 meeting minutes. Seconded by Trustee Marcucci. Unanimously approved pending an addition to the Executive session. Treasurer’s Report: Vice President Griffin motioned to approve the September 2018 Check Detail Reports. Seconded by President Karis-Nix. Unanimously approved. Director’s Report: Director Tacke presented her monthly report for September 2018. Friends Report: None Committee Reports: ⌲ Finance Committee: Preliminary and Contingency budgets were presented and discussed. ⌲ Library Space Committee: Quotes are being received. ⌲ Community Outreach and Visibility: Discussion and publicizing the removal of fines was done. Old Business: President Karis-Nix will follow up with the Village attorney regarding the lease agreement with the Village of Castleton. Trustee recruitment was discussed. Library programs and Trustee attendance for programs were discussed. New Business: A quote for library carpet cleaning was discussed. A total of $400 was motioned for approval by Treasurer Hans and seconded by Trustee Marcucci. Unanimously approved. Announcements: None Executive Session: None The meeting was adjourned upon motion by President Karis-Nix and seconded by Treasurer Hans at 7:55pm Castleton Public Library Board of Trustees Meeting
Monday, September 17, 2018 Minutes Welcome/Pledge of Allegiance: The meeting was called to order by President Karis-Nix at 7:00 pm. Roll Call: Present: Nathan Hans, Treasurer; Mary Claire Aitken, Secretary; Olivia Karis-Nix, President; Jacquelin Griffin, Vice President; Maria Marcucci, Trustee; and Melissa Tacke, Library Director. Adoption of Agenda: Agenda adopted on motion of Treasurer Hans and Seconded by Vice President Griffin. Public Comment: None President’s Report: None Secretary’s Report: Treasurer Hans motioned to approve the July and August 2018 meeting minutes. Seconded by Vice President Griffin. Unanimously approved. Treasurer’s Report: Vice President Griffin motioned to approve the July and August 2018 Check Detail Reports. Seconded by Trustee Marcucci. Unanimously approved. Director’s Report: Director Tacke presented her monthly report for July and August 2018. Friends Report: None Committee Reports: None Old Business: Library programs and Trustee attendance for programs were discussed. New Business: Review and approval of the 2018 NYS Construction Grant was done. Treasurer Hans motioned to approve. Seconded by Vice President Griffin. Unanimously approved. Approval was given for the re-hire for the Library Aide position. Director Tacke initiated a discussion for collaboration with the Village on front lawn improvements, including extra parking possibilities. A security system proposal was discussed and declined to be pursued at this time. The elimination of fines for overdue material was discussed. A policy will be developed to address concerns and a flyer created to publicize the policy will be reviewed. An informational draft for the 2019 library budget was reviewed. Announcements: None Executive Session: An executive session was called upon the motion of Treasurer Hans and seconded by President Karis-Nix. Meeting adjourned upon motion by President Karis-Nix and seconded by Treasurer Hans at 8:25 pm. Castleton Public Library Board of Trustees Special Meeting
Monday, August 27, 2018 Welcome/Pledge of Allegiance: The meeting was called to order by President Karis-Nix at 7:10 pm. Roll Call: Present: Nathan Hans, Treasurer; Mary Claire Aitken, Secretary; Olivia Karis-Nix, President; Jacquelin Griffin, Vice President; Maria Marcucci, Trustee; and Melissa Tacke, Library Director. New Business: The Board was joined by Tim Burke of UHLS. Options for sustainable funding were discussed. No decisions or conclusions were reached. Announcements: None Public Comment: None Executive Session: None Meeting adjourned upon motion by President Karis-Nix and seconded by Treasurer Hans at 8:39 pm. |
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