​Castleton Public Library Board of Trustees Meeting
Monday, December 17, 2018 Minutes
Welcome/Pledge of Allegiance: The meeting was called to order by President Karis-Nix at 7:05 pm.
Roll Call: Present: Mary Claire Aitken, Secretary; Olivia Karis-Nix, President; Nathan Hans, Treasurer; Maria Marcucci, Trustee; and Melissa Tacke, Library Director. Excused: Jacki Griffin, Vice President.
Adoption of Agenda:  Agenda adopted upon motion of Treasurer Hans and seconded by Trustee Marcucci.
 
Public Comment: None
 
President’s Report:  None
 
Secretary’s Report: Treasurer Hans motioned to approve the October and November 2018 meeting minutes.  Seconded by Trustee Marcucci.  Unanimously approved.
 
Treasurer’s Report: President Karis-Nix motioned to approve the October and November 2018 Check Detail Reports.  Seconded by Trustee Marcucci. Unanimously approved.
 
Director’s Report:  Director Tacke presented her monthly report for December 2018.
 
Friends Report:  None
 
Committee Reports:  The Policy Committee will meet to draft a meeting room policy for the Library Annex.  The Sustainable Funding Committee had discussions regarding funding.  The Library Space Committee discussed quotes for a water fountain and audio-visual equipment.  
 
Old Business: 
The lease agreement with the Village of Castleton was discussed. 
Trustee Marcucci motioned to approve the 2018 Revised Budget.  Seconded by President Karis-Nix.  Unanimously approved. 
President Karis-Nix motioned to approve the 2019 budget.  Seconded by Trustee Marcucci.  Unanimously approved. 
Treasurer Hans motioned to approve the appointment of Selena Piro as a Library Aide at the rate of $10.50 per hour.  Seconded by Trustee Marcucci.  Unanimously approved. 
The 2019 Library Board schedule was discussed and okayed. 
An updated circulation policy was reviewed and discussed.  Treasurer Hans motioned to approve.  Seconded by Trustee Marcucci.  Unanimously approved.
Library programs and Trustee attendance for programs were discussed.
 
New Business:  
Board member term renewals were reviewed for Secretary Aitken and Trustee Marcucci. 
The election for the 2019 officers was tabled until the January meeting.  Treasurer Hans proposed the elimination of limit of terms for officers.  This will serve as the written notice of the amendment of bylaws. 
The 2019 UHLAN Agreement Extension for one year was signed. 
President Karis-Nix motioned to approve the 2019 Staff pay rates.  Seconded by Trustee Marcucci.  Unanimously approved. 
The Library Director evaluation will be done in January 2019 along with the Board’s self-evaluation.
 
Announcements:  None
 
Executive Session:  None
 
The meeting was adjourned upon motion by President Karis-Nix and seconded by Trustee Marcucci at 8:15pm.
 

​Castleton Public Library Board of Trustees Meeting
Monday, November 19, 2018 Minutes
 
Welcome/Pledge of Allegiance: The meeting was called to order by President Karis-Nix at 7:00 pm.
 
Roll Call: Present: Mary Claire Aitken, Secretary; Olivia Karis-Nix, President; Jacquelin Griffin, Vice President; and Melissa Tacke, Library Director.
 
Adoption of Agenda:  Agenda adopted on motion of President Karis-Nix and Seconded by Vice President Griffin.
 
Public Comment: None
 
President’s Report:  None
 
Secretary’s Report: Tabled due to lack of quorum.
 
Treasurer’s Report: Tabled due to lack of quorum.
 
Director’s Report:  Director Tacke presented her monthly report for October 2018.
 
Friends Report:  None
 
Committee Reports: None
 
Old Business: The lease agreement with the Village of Castleton is in progress.  The 2018 revised budget and 2019 budget were reviewed.  Library programs and Trustee attendance for programs were discussed.
 
New Business:  A new library aide appointment was reviewed.  This appointment will be voted on next meeting due to a lack of quorum. 
 
Announcements:  None
 
Executive Session:  None
 
The meeting was adjourned upon motion by President Karis-Nix and seconded by Vice President Griffin at 7:35pm.

​Castleton Public Library Board of Trustees Meeting
Monday, October 15, 2018 Minutes
Welcome/Pledge of Allegiance: The meeting was called to order by President Karis-Nix at 7:00 pm.
Roll Call: Present: Nathan Hans, Treasurer; Mary Claire Aitken, Secretary; Olivia Karis-Nix, President; Jacquelin Griffin, Vice President; Maria Marcucci, Trustee; and Melissa Tacke, Library Director. 
Adoption of Agenda:  Agenda adopted on motion of Treasurer Hans and Seconded by Trustee Marcucci.
 
Public Comment: None
 
President’s Report:  None
 
Secretary’s Report:  Treasurer Hans motioned to approve the September 2018 meeting minutes.  Seconded by Trustee Marcucci.  Unanimously approved pending an addition to the Executive session.
 
Treasurer’s Report:  Vice President Griffin motioned to approve the September 2018 Check Detail Reports.  Seconded by President Karis-Nix.  Unanimously approved.
 
Director’s Report:  Director Tacke presented her monthly report for September 2018.
 
Friends Report:  None
 
Committee Reports: 
⌲ Finance Committee: Preliminary and Contingency budgets were presented and discussed.
⌲ Library Space Committee:  Quotes are being received.  
⌲ Community Outreach and Visibility: Discussion and publicizing the removal of fines was done.
 
Old Business: President Karis-Nix will follow up with the Village attorney regarding the lease agreement with the Village of Castleton.  Trustee recruitment was discussed.  Library programs and Trustee attendance for programs were discussed.
 
New Business:  A quote for library carpet cleaning was discussed.  A total of $400 was motioned for approval by Treasurer Hans and seconded by Trustee Marcucci.  Unanimously approved.
 
Announcements:  None
 
Executive Session:  None
 
The meeting was adjourned upon motion by President Karis-Nix and seconded by Treasurer Hans at 7:55pm

​Castleton Public Library Board of Trustees Meeting
Monday, September 17, 2018 Minutes
Welcome/Pledge of Allegiance: The meeting was called to order by President Karis-Nix at 7:00 pm.
Roll Call: Present: Nathan Hans, Treasurer; Mary Claire Aitken, Secretary; Olivia Karis-Nix, President; Jacquelin Griffin, Vice President; Maria Marcucci, Trustee; and Melissa Tacke, Library Director. 
Adoption of Agenda:  Agenda adopted on motion of Treasurer Hans and Seconded by Vice President Griffin.
 
Public Comment: None
 
President’s Report:  None
 
Secretary’s Report:  Treasurer Hans motioned to approve the July and August 2018 meeting minutes.  Seconded by Vice President Griffin.  Unanimously approved.
 
Treasurer’s Report:  Vice President Griffin motioned to approve the July and August 2018 Check Detail Reports.  Seconded by Trustee Marcucci.  Unanimously approved.
 
Director’s Report:  Director Tacke presented her monthly report for July and August 2018.
 
Friends Report:  None
 
Committee Reports:  None
 
Old Business:  Library programs and Trustee attendance for programs were discussed.
 
New Business: Review and approval of the 2018 NYS Construction Grant was done.  Treasurer Hans motioned to approve.  Seconded by Vice President Griffin.  Unanimously approved.  Approval was given for the re-hire for the Library Aide position.  Director Tacke initiated a discussion for collaboration with the Village on front lawn improvements, including extra parking possibilities.  A security system proposal was discussed and declined to be pursued at this time.  The elimination of fines for overdue material was discussed.  A policy will be developed to address concerns and a flyer created to publicize the policy will be reviewed.  An informational draft for the 2019 library budget was reviewed.  
 
Announcements:  None
 
Executive Session:  An executive session was called upon the motion of Treasurer Hans and seconded by President Karis-Nix.  
 
Meeting adjourned upon motion by President Karis-Nix and seconded by Treasurer Hans at 8:25 pm.
 

Castleton Public Library Board of Trustees Special Meeting

Monday, August 27, 2018
​
Welcome/Pledge of Allegiance: The meeting was called to order by President Karis-Nix at 7:10 pm.
Roll Call: Present: Nathan Hans, Treasurer; Mary Claire Aitken, Secretary; Olivia Karis-Nix, President; Jacquelin Griffin, Vice President; Maria Marcucci, Trustee; and Melissa Tacke, Library Director.
 
New Business:  The Board was joined by Tim Burke of UHLS.  Options for sustainable funding were discussed.  No decisions or conclusions were reached.
 
Announcements: None
 
Public Comment: None
Executive Session: None
Meeting adjourned upon motion by President Karis-Nix and seconded by Treasurer Hans at 8:39 pm.

Castleton Public Library Board of Trustees July Meeting
Monday, July 16, 2018
Welcome/Pledge of Allegiance: The meeting was called to order by President Karis-Nix at 7:03 pm.
Roll Call: Present: Nathan Hans, Treasurer; Mary Claire Aitken, Trustee; Olivia Karis-Nix, President; Jacquelin Griffin, Trustee; Maria Marcucci, Trustee; and Melissa Tacke, Library Director. 
Adoption of Agenda: Agenda adopted on the motion of Treasurer Hans and seconded by Trustee Griffin.
Public Comment: None
President’s Report:  The Board publicly acknowledged the loss of Zack Goldstein and discussed a tangible remembrance in his memory.  
Secretary’s Report: Trustee Griffin motioned to approve the June 2018 meeting minutes.  Seconded by Treasurer Hans. Unanimously approved.   
Treasurer’s Report: Trustee Aitken motioned to approve the June 2018 Check Detail Report. Seconded by Trustee Griffin.  Unanimously approved.  
Director’s Report: Director Tacke presented her monthly report. There was excellent attendance for Summer Reading Program kickoff.
Friends’ Report: None
Committee Reports: 
Administrative Committee: None  
Finance Committee: None
Operations/Capital Projects Committee:  None
Policy Committee: None
Long Range Plan Committees:  Library space was discussed.  President Karis-Nix joined the Community Outreach and Visibility Committee.  
 
Old Business: The Lease Agreement was forwarded to the Village attorney with the Library Board’s proposed changes.  Vacant officer positions were filled through 12/31/2018.  Trustee Aitken was nominated as Secretary and Trustee Griffin was nominated as Vice President.  President Karis-Nix motioned to approve the nominations.  Seconded by Treasurer Hans.  Unanimously approved.  Two vacant trustee positions were discussed.  Advertisements will be run again.  
 
New Business:  Village funding was discussed.
 
Announcements: None
 
Public Comment: None
Executive Session: None
Meeting adjourned upon motion by President Karis-Nix and seconded by Treasurer Hans at 7:39 pm.

Castleton Public Library Board of Trustees Meeting
​
Monday, June 18, 2018
 
Welcome/Pledge of Allegiance: The meeting was called to order by President Karis-Nix at 7:00 pm.
 
Roll Call: Present: Nathan Hans, Treasurer; Mary Claire Aitken, Trustee; Olivia Karis-Nix, President; Jacquelin Griffin, Trustee; and Melissa Tacke, Library Director.  Excused: Zachary Goldstein, Trustee and Maria Marcucci, Trustee.
 
Adoption of Agenda: Agenda adopted on the motion of Treasurer Hans and seconded by Trustee Griffin.
 
Public Comment: None
 
President’s Report:  None
 
Secretary’s Report: Trustee Griffin motioned to approve the May 2018 meeting minutes.  Seconded by Treasurer Hans. Unanimously approved.   
 
Treasurer’s Report: Trustee Aitken motioned to approve the May 2018 Check Detail Report. Seconded by Trustee Griffin.  Unanimously approved. 
 
Director’s Report: Director Tacke presented her monthly report.  Circulation and program numbers continue to increase.  Class field trips and librarian visits to the Schodack schools were done over the last month.
 
Friends’ Report: None
 
Committee Reports:
 
Administrative Committee: None 
 
Finance Committee: None
 
Operations/Capital Projects Committee:  None
 
Policy Committee: None
 
Long Range Plan Committees:  The Sustainable Funding Committee discussed the need to schedule a planning meeting for the full board on August 27, 2018. The Director provided a calendar of events and resources for the Community Outreach and Visibility Committee.
 
Old Business: The Board discussed the Lease Agreement and it will be forwarded to the Village attorney with the Library Board’s proposed changes.
 
New Business: The Board discussed the vacant officer positions of Vice President and Secretary. The Board also discussed recruitment for an additional Trustee.
 
Announcements: None
 
Public Comment: None
 
Executive Session: None
 
Meeting adjourned upon motion by President Karis-Nix and seconded by Treasurer Hans at 7:48 pm.         
 

​Castleton Public Library Board of Trustees Meeting
Monday, May 21, 2018
Welcome/Pledge of Allegiance: The meeting was called to order by President Karis-Nix at 7:05 pm.
Roll Call: Present: Nathan Hans, Treasurer; Zachary Goldstein, Trustee; Mary Claire Aitken, Trustee; Olivia Karis-Nix, President; Maria Marcucci, Trustee; Jacquelin Griffin, Trustee; and Melissa Tacke, Library Director.  
Adoption of Agenda: Agenda adopted on the motion of President Karis-Nix and seconded by Treasurer Hans.
Public Comment: None
President’s Report:  None
Secretary’s Report: Treasurer Hans motioned to approve the April 2018 meeting minutes.  Seconded by President Karis-Nix. Unanimously approved.   
Treasurer’s Report: President Karis-Nix motioned to approve the April 2018 Check Detail Report. Seconded by Trustee Griffin.  Unanimously approved.  
Director’s Report: Director Tacke presented her monthly report.  Rensselaer County funds were received at the end of April 2018. The Director participated in a webinar from the American Library Association.  The Summer Reading Program will be presented next month.
Friends’ Report: None
Committee Reports: 
Administrative Committee: None  
 
Finance Committee: None
 
Operations/Capital Projects Committee:  None
 
Policy Committee: See Old Business
 
Long Range Plan Committees:  The Sustainable Funding Committee discussed the need to stabilize sustainable funding.  The Community Outreach and Visibility Committee again discussed improving library visibility with Board members by attending Local Government meetings and attending community events.  The Director will provide calendars of events and resources for this endeavor.  
 
Old Business: The Board discussed the Lease Agreement with the intention to formalize the Lease.  
 
New Business – Policy Review:
The policies were reviewed and discussed.  The following was determined:
Personnel Policy: Treasurer Hans motioned to approve and seconded by Trustee Goldstein.  Unanimously approved.
Financial Policy: Treasurer Hans motioned to approve and seconded by Trustee Griffin.  Unanimously approved.
Remaining Policies: Treasurer Hans motioned to approve and seconded by Trustee Goldstein.  Unanimously approved.
 
Announcements: The UHLS dinner will be held June 19, 2018 for those who wish to attend.  
 
Public Comment: None
Executive Session: None
Meeting adjourned upon motion by President Karis-Nix and seconded by Treasurer Hans at 8:20 pm.
 

​Castleton Public Library Board of Trustees
April Meeting Minutes
 
Monday, April 15, 2018
 
Welcome/Pledge of Allegiance: The meeting was called to order by President Karis-Nix at 7:06 pm.
Roll Call: Present: Nathan Hans, Treasurer; Zachary Goldstein, Trustee; Mary Claire Aitken, Trustee; Olivia Karis-Nix, President; Maria Marcucci, Trustee; and Melissa Tacke, Library Director.  Absent: Jacquelin Griffin, Trustee.
Adoption of Agenda: Agenda adopted on the motion of President Karis-Nix and seconded by Treasurer Hans.
Public Comment: None
President’s Report:  None
Secretary’s Report: Trustee Marcucci motioned to approve the March 2018 meeting minutes. Trustee Goldstein seconded. Unanimously approved.   
Treasurer’s Report: There was a motion from Trustee Marcucci to modify the monthly transfer to $12,300 from $10,000.  Seconded by Trustee Goldstein.  Unanimously approved.   President Karis-Nix motioned to approve the March 2018 Check Detail Report. Seconded by Trustee Goldstein.  Unanimously approved.  
Director’s Report: Director Tacke presented her monthly report.  Statistical comparisons for eContent borrowing are now more accurate, since UHLS changed the patron record field what determines how a patron is determined as belonging to a particular library in late February 2017.  In March, a $750 donation from Stewart’s Shops Holiday Match was received, up from $600 last year.  The donation will be used for library programming for children.  There will be an outreach table for the library at the Castleton Main Street Association’s Main Street Mile Kickoff on April 21, 2018.
Friends’ Report: Friends President Theresa Scandurra discussed the events calendar for 2018.  There is new signage out in front of the library listing the Friends activities.  There will be a bottle drive at the library April 21-28, 2018.  There will be a standing account with 6Center Redemption in Rensselaer for the rest of 2018.  There will be a Mother’s Day raffle beginning April 19, 2018.
Committee Reports: 
Administrative Committee: President Karis-Nix appointed Jacquelin Griffin to the Administrative and Library Space committees.  
Finance Committee: None
Operations/Capital Projects Committee:  None
Policy Committee: None
Long Range Plan Committees: 
The Sustainable Funding Committee confirmed with UHLS that CPL is eligible to go out for a 414 or 259 vote without changing our chartered service area. 
The Community Outreach and Visibility Committee discussed improving library visibility with Board members by attending local government meetings and attending community events.  Thanking local institutions for funding and engaging in publicizing library events was also discussed.
 
Old Business: The Board discussed Library programming and trustee attendance.
 
New Business:
Encore, the UHLS online catalog patrons can access from home, now offers a feature for patrons to be able to pay their fines using PayPal or a credit card.  The feature will not be enabled until the Directors Association vote to approve turning on this new feature.  The pros and cons of the feature were discussed.  President Karis-Nix proposed a resolution endorsing enabling this feature in Encore.  Trustee Goldstein seconded.  Unanimously approved.
 
S. Boivin was proposed as the new Library Aide.  Treasurer Hans motioned to approve the appointment and Trustee Goldstein seconded. Unanimously approved.
 
Policies were reviewed and discussed.  Finalization will be done next month.  
 
Announcements: None
 
Public Comment: None
Executive Session:None
Meeting adjourned upon motion by President Karis-Nix and seconded by Treasurer Hans at 8:45 pm.
 

Castleton Public Library, Board of Trustees
March 2018 Minutes
 
Monday, March 19, 2018
 


Welcome/Pledge of Allegiance: The meeting was called to order by President Karis-Nix at 7:03 pm.


Roll Call: Present: Nathan Hans, Treasurer; Zachary Goldstein, Trustee; Mary Claire Aitken, Trustee; Olivia Karis-Nix, President; Ryan Mullahy, Vice President; and Melissa Tacke, Library Director.  Absent: Maria Marcucci, Trustee.


Adoption of Agenda: Agenda adopted on the motion of Treasurer Hans and seconded by Trustee Goldstein.


Public Comment: None


President’s Report:  The Village Board was asked for a funding increase of $1,500.00, for a total of $14,500 in library funding.


Secretary’s Report: Treasurer Hans motioned to approve the January 2018 meeting minutes. Vice President Mullahy seconded. Unanimously approved.  


Treasurer’s Report:  The library received the Town of Schodack funding in February 2018.    President Karis-Nix motioned to approve the January and February 2018 Check Detail Reports.  Vice-President Mullahy seconded.  Unanimously approved. 


Director’s Report: Director Tacke presented her monthly report.  Information was provided for public computer usage.  Ten days of computer usage was not tracked due to a glitch; an estimate of usage for those 10 days is included in the statistics for this month.  The library received a grant from Capital District Library Council (CDLC) in the amount of $210 for cataloging local history material.  This will cover costs to catalog 21 local history items that are not in our library’s catalog. The cataloging will be performed by CDLC staff.


Friends Report: Friends President Theresa Scandurra provided an events calendar for 2018.  There will be a bottle drive at the library April 21-28, 2018.  There will be a standing account with 6cent Redemption for the rest of 2018.  The spaghetti dinner will be held on June 9, 2018 at the Castleton Fire House.


Committee Reports:


Administrative Committee: The formal lease for the library is with Village Board for review.  The Memorandum of Agreement (MOA) is on hold.


Finance Committee: None


Operations/Capital Projects Committee:  The Board will apply for a Library construction grant in early summer 2018.


Policy Committee: Postponed until April 2018.  There was a discussion regarding sustainable funding.


Long Range Plan Committees: None


Old Business: The Board discussed Library programming, specifically the April 2018 vacation break.


New Business:


President Karis-Nix moved to recommend the appointment of Jacquelin Griffin to the library board forward to the Village Board for approval.  Trustee Goldstein seconded.


D. LaGue started March 5, 2018 as the new library assistant.  Treasurer Hans motioned to approve the appointment and Trustee Goldstein seconded. 


President Karis-Nix motioned to approve the 2017 Annual Report.  Trustee Goldstein seconded.


President Karis-Nix motioned to approve the 2017 Financial Review.  Vice President Mullahy seconded.


The Board reviewed its self-evaluation.


Announcements: Vice President Mullahy announced his resignation from the board.  He was thanked for his service.


Public Comment: None


Executive Session: None


Meeting adjourned upon motion by President Karis-Nix and seconded by Treasurer Hans at 8:15 pm.