Castleton Public Library Board of Trustees Meeting
Monday, April 17, 2023 Minutes
Welcome/Pledge of Allegiance
The meeting was called to order by President Mitchum at 7:11 pm.
Roll Call
Present: Shane Mitchum, President; Patrick Cartwright, Vice President; Alyssa Mitchum, Treasurer; Laurie Knaack, Secretary; Colin Strainge, Trustee; Meghan Johnston, Trustee; Melissa Tacke, Library Director
Absent: Kate Bielawa, Trustee
Adoption of Agenda
The adoption of the agenda was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved.
Public Comment
New Village of Castleton trustee Rebekah Timerman attended in person to introduce herself as the new library liaison from the village board.
New Business
None.
Old Business
Trustee continuing education: Director Tacke worked with UHLS to schedule 3 sessions of training that will be held onsite at the Village Hall in 2023 and will satisfy the annual continuing ed. requirement for trustees. The dates have been finalized. The first two sessions will be held by the McLean Group: Session 1 Tue Sep 26 5:30-7pm and Session 2 Tue Oct 10, 5:30-7pm. Session 3 is a 1 hour followup with UHLS Mon Oct 16 from approximately 7:15-8:15pm after an abbreviated board meeting at 7pm.
Sustainable funding: An informational mailing was sent to 12033 and 12156 postal customers about the funding proposition that will appear on the May 16 Schodack Central School District budget vote and board election. Director Tacke will be speaking to various community stakeholders including the Schodack Town Board, Kiwanis, Main St. Association, and if possible at the school district’s Budget Hearing on May 4. Director Tacke also shared with the library trustees the revised Library Funding Proposition Q&A.
Long-range planning: Trustees reviewed and discussed the previous Long Range Plan and brainstormed extensively for the new one. General consensus on goals focused on image, offerings, and physical space. Director Tacke took notes and will aim to share a draft with the board in approximately two weeks, give trustees a few days for comments, and share with Tim Burke of UHLS for his thoughts. Tim will be invited to the May board meeting.
Library word-of-mouth advertising: Director Tacke encouraged trustees to share about Community Information Sessions on Monday, May 8 at 1pm and 6pm in-person at the library, where community members can come to ask questions and learn more about the library funding proposition.
Reports
President’s Report - No report.
Secretary’s Report
Trustee Cartwright motioned to approve the March 2023 regular meeting minutes. Seconded by Trustee Strainge. Unanimously approved.
Treasurer’s Report
Trustee Cartwright motioned to approve the March 2023 Check Detail Reports. Seconded by Trustee Knaack. Unanimously approved.
Director’s Report
Director Tacke presented statistics for March, with a comparison against previous years. In-person attendance has continued to rise compared with the earlier years of the COVID-19 pandemic.
Friends Report
The Friends of the Library sent out their March membership drive mailing. Their next event will be the Plant Sale on May 6.
Committee Reports
Finance: did not meet.
Administrative: did not meet.
Operations/Capital Projects: did not meet.
Policy: did not meet.
Sustainable Funding: Updates included above.
Library Space: will plan to meet again after sustainable funding vote.
Community Outreach & Visibility: did not meet.
Announcements
None.
Public Comment
None.
Executive Session
None.
Adjournment
The meeting was adjourned at 8:06 pm.
Monday, April 17, 2023 Minutes
Welcome/Pledge of Allegiance
The meeting was called to order by President Mitchum at 7:11 pm.
Roll Call
Present: Shane Mitchum, President; Patrick Cartwright, Vice President; Alyssa Mitchum, Treasurer; Laurie Knaack, Secretary; Colin Strainge, Trustee; Meghan Johnston, Trustee; Melissa Tacke, Library Director
Absent: Kate Bielawa, Trustee
Adoption of Agenda
The adoption of the agenda was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved.
Public Comment
New Village of Castleton trustee Rebekah Timerman attended in person to introduce herself as the new library liaison from the village board.
New Business
None.
Old Business
Trustee continuing education: Director Tacke worked with UHLS to schedule 3 sessions of training that will be held onsite at the Village Hall in 2023 and will satisfy the annual continuing ed. requirement for trustees. The dates have been finalized. The first two sessions will be held by the McLean Group: Session 1 Tue Sep 26 5:30-7pm and Session 2 Tue Oct 10, 5:30-7pm. Session 3 is a 1 hour followup with UHLS Mon Oct 16 from approximately 7:15-8:15pm after an abbreviated board meeting at 7pm.
Sustainable funding: An informational mailing was sent to 12033 and 12156 postal customers about the funding proposition that will appear on the May 16 Schodack Central School District budget vote and board election. Director Tacke will be speaking to various community stakeholders including the Schodack Town Board, Kiwanis, Main St. Association, and if possible at the school district’s Budget Hearing on May 4. Director Tacke also shared with the library trustees the revised Library Funding Proposition Q&A.
Long-range planning: Trustees reviewed and discussed the previous Long Range Plan and brainstormed extensively for the new one. General consensus on goals focused on image, offerings, and physical space. Director Tacke took notes and will aim to share a draft with the board in approximately two weeks, give trustees a few days for comments, and share with Tim Burke of UHLS for his thoughts. Tim will be invited to the May board meeting.
Library word-of-mouth advertising: Director Tacke encouraged trustees to share about Community Information Sessions on Monday, May 8 at 1pm and 6pm in-person at the library, where community members can come to ask questions and learn more about the library funding proposition.
Reports
President’s Report - No report.
Secretary’s Report
Trustee Cartwright motioned to approve the March 2023 regular meeting minutes. Seconded by Trustee Strainge. Unanimously approved.
Treasurer’s Report
Trustee Cartwright motioned to approve the March 2023 Check Detail Reports. Seconded by Trustee Knaack. Unanimously approved.
Director’s Report
Director Tacke presented statistics for March, with a comparison against previous years. In-person attendance has continued to rise compared with the earlier years of the COVID-19 pandemic.
Friends Report
The Friends of the Library sent out their March membership drive mailing. Their next event will be the Plant Sale on May 6.
Committee Reports
Finance: did not meet.
Administrative: did not meet.
Operations/Capital Projects: did not meet.
Policy: did not meet.
Sustainable Funding: Updates included above.
Library Space: will plan to meet again after sustainable funding vote.
Community Outreach & Visibility: did not meet.
Announcements
None.
Public Comment
None.
Executive Session
None.
Adjournment
The meeting was adjourned at 8:06 pm.
| apr2023packet.pdf |
RSS Feed
