Castleton Public Library Board of Trustees
Meeting Minutes
Tuesday, February 21, 2017
The meeting was called to order by President Karis-Nix at 7:01 pm.
Roll Call
Present: Olivia Karis-Nix, President; Sarah Niemitalo, Secretary; Mary Claire Aitken, Trustee; Zachary Goldstein, Trustee; Nathan Hans, Treasurer; Melissa Tacke, Library Director; Maria Marcucci, Trustee
Absent: Ryan Mullahy, Vice President.
Adoption of Agenda
Trustee Aitken motioned to approve agenda, Trustee Marcucci seconded.
President’s Report
President Encouraged board to attend village meeting next Monday, February 27. Director Tacke put together presentation for Mayor who expressed interest in supporting library. She will be presenting at the Village meeting on Monday.
Secretary’s Report
Review of December and January meeting minutes. Trustee Marcucci motioned to approve December minutes, treasurer Hans seconded. Approved unanimously. Trustee Marcucci motioned to approve January minutes, Trustee Aitken seconded. Approved unanimously.
Treasurer’s Report
Treasurer Hans is watching the balance each month. Trustee Aitken motioned to approve the check detail, Trustee Marcucci seconded. Approved unanimously.
Director’s Report
We will be finding out if CPL will be getting $1,000 from Stewart’s Shops Holiday Match program. We will find out next month if approved.
Staff finished workplace violence training.
Programming numbers were slightly down because of new youth librarian transition.
Red Cross Blood Drive was cancelled due to bus malfunction. 29 appointments had been made, compared to 15 last year. Staff followed up with everyone to let them know of the cancellation. Winter break week is this week.
Monthly Monday matinee will continue. New museum passes have arrived. Only the Clark Art Institute pass is provided free to the library. The most expensive pass is Hancock Shaker village, at $250 per year. All museum passes are subsidized by the Friends.
Friends Report
Director Tacke reported on behalf of the Friends due to Barb Kelp’s absence. Mother’s Day and Father’s Day raffles will be held by the Friends. They are holding a bottle drive April 20-24. The date for the Applebees Pancake Breakfast fundraiser is Saturday, September 9.
Finance Committee
Treasurer Hans looked at numbers for long range plan. He broke down the different avenues to obtain funding. School district vote would gain the most funding. Trustee Goldstein asked if his was something that we would try to have voted on or develop a couple year advocacy plan before going to vote in the school district. $29 per capita figure is how much Schodack is charged now ($250,000 to EGCL, $106,000 to CPL, $25,000 to NFL).
Administrative Committee – No report
Operations Committee — No report
Policy Committee — Disaster plan still in process
Long Range Planning Committee
The committee agreed upon the community survey that Director Tacke put together. We have the budget for direct mail to Castleton and Schodack households. Positive—they all go out—will be sent to many community members. Negative—many will get thrown away. We are using library card holders for address list to send survey and the board of elections list from Rennselaer County. This will include 12033 and 12156 zip codes. The committee feels that reaching out using the board of elections and library card hold list will be more successful. This may include an audience outside of our patrons which is good. The board discussed how to get focus group participants. The Director of UHLS, Tim Burke, suggested that soliciting on a survey typically does not have good results. Board may do a reach out for people of different age groups/backgrounds/locations within Schodack and familiarity with the library. April 1—focus group goal date. The plan is to collate survey in June and July planning session. July-September—Finalize. The board agreed to use a space outside of the library for focus group—to keep it neutral. Treasurer Hans recommended the ambulance center on Scott Ave. Return date for survey will be a specified date within three weeks of receipt.
Old Business
Board voted to approve “enriching lives, empowering our community, encouraging exploration” as CPL’s new mission statement.
Events for board members to attend:
Treasurer Hans and Trustee Aitken attending March Madness program.
President Karis-Nix will attend the Moana movie.
Annual Report for Public and Association Libraries — board members reviewed for accuracy (address, info). Trustee Aitken motioned to approve, Treasurer Hans seconded. Unanimously approved.
Meeting adjourned by President Karis-Nix at 8:00 pm
Meeting Minutes
Tuesday, February 21, 2017
The meeting was called to order by President Karis-Nix at 7:01 pm.
Roll Call
Present: Olivia Karis-Nix, President; Sarah Niemitalo, Secretary; Mary Claire Aitken, Trustee; Zachary Goldstein, Trustee; Nathan Hans, Treasurer; Melissa Tacke, Library Director; Maria Marcucci, Trustee
Absent: Ryan Mullahy, Vice President.
Adoption of Agenda
Trustee Aitken motioned to approve agenda, Trustee Marcucci seconded.
President’s Report
President Encouraged board to attend village meeting next Monday, February 27. Director Tacke put together presentation for Mayor who expressed interest in supporting library. She will be presenting at the Village meeting on Monday.
Secretary’s Report
Review of December and January meeting minutes. Trustee Marcucci motioned to approve December minutes, treasurer Hans seconded. Approved unanimously. Trustee Marcucci motioned to approve January minutes, Trustee Aitken seconded. Approved unanimously.
Treasurer’s Report
Treasurer Hans is watching the balance each month. Trustee Aitken motioned to approve the check detail, Trustee Marcucci seconded. Approved unanimously.
Director’s Report
We will be finding out if CPL will be getting $1,000 from Stewart’s Shops Holiday Match program. We will find out next month if approved.
Staff finished workplace violence training.
Programming numbers were slightly down because of new youth librarian transition.
Red Cross Blood Drive was cancelled due to bus malfunction. 29 appointments had been made, compared to 15 last year. Staff followed up with everyone to let them know of the cancellation. Winter break week is this week.
Monthly Monday matinee will continue. New museum passes have arrived. Only the Clark Art Institute pass is provided free to the library. The most expensive pass is Hancock Shaker village, at $250 per year. All museum passes are subsidized by the Friends.
Friends Report
Director Tacke reported on behalf of the Friends due to Barb Kelp’s absence. Mother’s Day and Father’s Day raffles will be held by the Friends. They are holding a bottle drive April 20-24. The date for the Applebees Pancake Breakfast fundraiser is Saturday, September 9.
Finance Committee
Treasurer Hans looked at numbers for long range plan. He broke down the different avenues to obtain funding. School district vote would gain the most funding. Trustee Goldstein asked if his was something that we would try to have voted on or develop a couple year advocacy plan before going to vote in the school district. $29 per capita figure is how much Schodack is charged now ($250,000 to EGCL, $106,000 to CPL, $25,000 to NFL).
Administrative Committee – No report
Operations Committee — No report
Policy Committee — Disaster plan still in process
Long Range Planning Committee
The committee agreed upon the community survey that Director Tacke put together. We have the budget for direct mail to Castleton and Schodack households. Positive—they all go out—will be sent to many community members. Negative—many will get thrown away. We are using library card holders for address list to send survey and the board of elections list from Rennselaer County. This will include 12033 and 12156 zip codes. The committee feels that reaching out using the board of elections and library card hold list will be more successful. This may include an audience outside of our patrons which is good. The board discussed how to get focus group participants. The Director of UHLS, Tim Burke, suggested that soliciting on a survey typically does not have good results. Board may do a reach out for people of different age groups/backgrounds/locations within Schodack and familiarity with the library. April 1—focus group goal date. The plan is to collate survey in June and July planning session. July-September—Finalize. The board agreed to use a space outside of the library for focus group—to keep it neutral. Treasurer Hans recommended the ambulance center on Scott Ave. Return date for survey will be a specified date within three weeks of receipt.
Old Business
Board voted to approve “enriching lives, empowering our community, encouraging exploration” as CPL’s new mission statement.
Events for board members to attend:
Treasurer Hans and Trustee Aitken attending March Madness program.
President Karis-Nix will attend the Moana movie.
Annual Report for Public and Association Libraries — board members reviewed for accuracy (address, info). Trustee Aitken motioned to approve, Treasurer Hans seconded. Unanimously approved.
Meeting adjourned by President Karis-Nix at 8:00 pm
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