Castleton Public Library Board of Trustees Meeting
Monday, July 18, 2022 Minutes
Welcome/Pledge of Allegiance
The meeting was called to order by President Mitchum at 7:07 pm.
Roll Call
Present: Shane Mitchum, President; Patrick Cartwright, Vice President; Laurie Knaack, Secretary; Alyssa Mitchum, Treasurer; Colin Strainge, Trustee; Kate Bielawa, Trustee; Melissa Tacke, Library Director
Adoption of Agenda
The adoption of the agenda was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved.
Public Comment
None.
New Business
Draft Administrative Calendar: The board reviewed the calendar developed by the Administrative Committee. The adoption of the Administrative Calendar was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved.
Draft Trustee Onboarding Checklist: The board reviewed the checklist developed by the Administrative Committee. The adoption of the Onboarding Checklist was motioned by Trustee Cartwright and seconded by Trustee Strainge. Unanimously approved.
Old Business
Summer Reading: Director Tacke encouraged trustees to share Summer Reading Club information and events for all ages; anyone can sign up for summer reading all summer long.
Reports
President’s Report
The board discussed holding committee meetings in August in lieu of the August meeting. The cancellation of the August meeting was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved.
Secretary’s Report
Trustee Cartwright motioned to approve the June 2022 meeting minutes. Seconded by Trustee A. Mitchum. Unanimously approved.
Treasurer’s Report
Trustee Cartwright motioned to approve the June 2022 Check Detail Reports. Seconded by Trustee Knaack. Unanimously approved.
Director’s Report
Director Tacke presented statistics with a comparison against June 2021 and 2020, all months affected by the COVID-19 pandemic. June marked a return to Castleton Elementary School class field trips to the library, serving most K-4 elementary students and issuing 118 new library cards!
Friends Report
The Friends of the Library held bake sales at Schodack Town Park Music in the Park events, and are preparing for two Music on the Lawn events July and August with food sales to be held at the Village Hall. A raffle for donated gift certificates from local businesses is ongoing, with the drawing to be held later in the summer.
Committee Reports
Finance: will meet in the next month.
Administrative: will reconvene in the fall to plan for continuing education for trustees.
Operations/Capital Projects: grant from Community Room construction has been received and will be reflected in July finances.
Policy: will resume policy review in the next month.
Sustainable Funding: committee is planning 259 budget vote discussions with local leaders including town and school district and the Village board.
Library Space: no report; Director will update if any news from the Village on potential front lawn renovations.
Community Outreach & Visibility: no report.
Announcements
None.
Public Comment
Village of Castleton Trustee Lissa D’Aquanni shared that a Community Visioning Workshop will be held Saturday, August 20, 9:30-noon at the Castleton Elementary School gym. All ages are welcome, and village residents as well as anyone who uses the library are encouraged to attend. In addition, regarding improvement of the front lawn space of the Village Hall which had been of interest to the Library Board, the Village is awaiting proposed redesigns from a professional architect for the front yard and walk.
Executive Session
None.
Adjournment
The meeting was adjourned at 7:29 pm.
Monday, July 18, 2022 Minutes
Welcome/Pledge of Allegiance
The meeting was called to order by President Mitchum at 7:07 pm.
Roll Call
Present: Shane Mitchum, President; Patrick Cartwright, Vice President; Laurie Knaack, Secretary; Alyssa Mitchum, Treasurer; Colin Strainge, Trustee; Kate Bielawa, Trustee; Melissa Tacke, Library Director
Adoption of Agenda
The adoption of the agenda was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved.
Public Comment
None.
New Business
Draft Administrative Calendar: The board reviewed the calendar developed by the Administrative Committee. The adoption of the Administrative Calendar was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved.
Draft Trustee Onboarding Checklist: The board reviewed the checklist developed by the Administrative Committee. The adoption of the Onboarding Checklist was motioned by Trustee Cartwright and seconded by Trustee Strainge. Unanimously approved.
Old Business
Summer Reading: Director Tacke encouraged trustees to share Summer Reading Club information and events for all ages; anyone can sign up for summer reading all summer long.
Reports
President’s Report
The board discussed holding committee meetings in August in lieu of the August meeting. The cancellation of the August meeting was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved.
Secretary’s Report
Trustee Cartwright motioned to approve the June 2022 meeting minutes. Seconded by Trustee A. Mitchum. Unanimously approved.
Treasurer’s Report
Trustee Cartwright motioned to approve the June 2022 Check Detail Reports. Seconded by Trustee Knaack. Unanimously approved.
Director’s Report
Director Tacke presented statistics with a comparison against June 2021 and 2020, all months affected by the COVID-19 pandemic. June marked a return to Castleton Elementary School class field trips to the library, serving most K-4 elementary students and issuing 118 new library cards!
Friends Report
The Friends of the Library held bake sales at Schodack Town Park Music in the Park events, and are preparing for two Music on the Lawn events July and August with food sales to be held at the Village Hall. A raffle for donated gift certificates from local businesses is ongoing, with the drawing to be held later in the summer.
Committee Reports
Finance: will meet in the next month.
Administrative: will reconvene in the fall to plan for continuing education for trustees.
Operations/Capital Projects: grant from Community Room construction has been received and will be reflected in July finances.
Policy: will resume policy review in the next month.
Sustainable Funding: committee is planning 259 budget vote discussions with local leaders including town and school district and the Village board.
Library Space: no report; Director will update if any news from the Village on potential front lawn renovations.
Community Outreach & Visibility: no report.
Announcements
None.
Public Comment
Village of Castleton Trustee Lissa D’Aquanni shared that a Community Visioning Workshop will be held Saturday, August 20, 9:30-noon at the Castleton Elementary School gym. All ages are welcome, and village residents as well as anyone who uses the library are encouraged to attend. In addition, regarding improvement of the front lawn space of the Village Hall which had been of interest to the Library Board, the Village is awaiting proposed redesigns from a professional architect for the front yard and walk.
Executive Session
None.
Adjournment
The meeting was adjourned at 7:29 pm.
| july2022agenda.pdf |
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