Castleton Public Library Board of Trustees Meeting
Monday, November 13, 2023 Minutes
Welcome/Pledge of Allegiance
The meeting was called to order by President Mitchum at 7:03 pm.
Roll Call
Present (physical): Shane Mitchum, President; Laurie Knaack, Secretary; Alyssa Mitchum, Treasurer; Meghan Johnston, Trustee; Kate Bielawa, Trustee; Colin Strainge, Trustee; Melissa Tacke, Library Director
Excused: Patrick Cartwright, Vice President
Adoption of Agenda
The adoption of the agenda was motioned by Trustee Strainge and seconded by Trustee Johnson. Unanimously approved.
Public Comment
None.
New Business
Trustee terms: The terms of Trustees A. Mitchum and Bielawa will end after December 2023. Trustee Bielawa did not express an interest in serving again at this time; Trustee A. Mitchum wishes to serve again. Trustee Johnson motioned to put Trustee A. Mitchum’s name before the Village board at their December meeting for appointment for another term from January 2024 through December 2026. Seconded by Trustee Strainge. Unanimously approved.
Proposed 2024 meeting schedule: Trustee Strainge motioned to approve the 2024 meeting dates. Seconded by Trustee Knaack. Unanimously approved.
Draft 2024 budget: Trustees reviewed a draft budget for 2024 and prepared to have feedback by the next meeting.
Follow-up on Racial Equity Training: Trustees reviewed notes from the UHLS follow-up session and recommended that the Policy Committee review the mission and values updates, and that this item appear on the next board agenda so that it can be revisited in future meetings.
Old Business
Village of Castleton – Sunday library hours: Discussion has been ongoing with the Village about determining a written agreement/procedure for what occurs during inclement weather on Sundays.
Library word-of-mouth advertising: Director Tacke encouraged trustees to share upcoming events including the Holidays on the Hudson on December 3 and Holiday Cookie Swap on December 9.
Reports
President’s Report
No report.
Secretary’s Report
Trustee Johnson motioned to approve the October 2023 meeting minutes. Seconded by Trustee Strainge. Unanimously approved.
Treasurer’s Report
Trustee Johnson motioned to approve the October 2023 Check Detail Reports. Seconded by Trustee Knaack. Unanimously approved.
Director’s Report
Director Tacke presented statistics for October, with a comparison against previous years. Circulation and total program attendance continues to be up since 2021.
Friends Report
The Friends of the Library have completed their fundraisers for 2023.
Village of Castleton Liaison Report
No report.
Committee Reports
Finance: did not meet.
Administrative: did not meet.
Operations/Capital Projects: did not meet.
Policy: did not meet. Will reconvene before next board meeting.
Long Range Plan Committees:
Marketing & Community Connections: did not meet
Library Services & Outreach: did not meet
Library Space: did not meet
Announcements
None.
Public Comment
None.
Executive Session
None.
Adjournment
The meeting was adjourned at 7:32 pm.
Monday, November 13, 2023 Minutes
Welcome/Pledge of Allegiance
The meeting was called to order by President Mitchum at 7:03 pm.
Roll Call
Present (physical): Shane Mitchum, President; Laurie Knaack, Secretary; Alyssa Mitchum, Treasurer; Meghan Johnston, Trustee; Kate Bielawa, Trustee; Colin Strainge, Trustee; Melissa Tacke, Library Director
Excused: Patrick Cartwright, Vice President
Adoption of Agenda
The adoption of the agenda was motioned by Trustee Strainge and seconded by Trustee Johnson. Unanimously approved.
Public Comment
None.
New Business
Trustee terms: The terms of Trustees A. Mitchum and Bielawa will end after December 2023. Trustee Bielawa did not express an interest in serving again at this time; Trustee A. Mitchum wishes to serve again. Trustee Johnson motioned to put Trustee A. Mitchum’s name before the Village board at their December meeting for appointment for another term from January 2024 through December 2026. Seconded by Trustee Strainge. Unanimously approved.
Proposed 2024 meeting schedule: Trustee Strainge motioned to approve the 2024 meeting dates. Seconded by Trustee Knaack. Unanimously approved.
Draft 2024 budget: Trustees reviewed a draft budget for 2024 and prepared to have feedback by the next meeting.
Follow-up on Racial Equity Training: Trustees reviewed notes from the UHLS follow-up session and recommended that the Policy Committee review the mission and values updates, and that this item appear on the next board agenda so that it can be revisited in future meetings.
Old Business
Village of Castleton – Sunday library hours: Discussion has been ongoing with the Village about determining a written agreement/procedure for what occurs during inclement weather on Sundays.
Library word-of-mouth advertising: Director Tacke encouraged trustees to share upcoming events including the Holidays on the Hudson on December 3 and Holiday Cookie Swap on December 9.
Reports
President’s Report
No report.
Secretary’s Report
Trustee Johnson motioned to approve the October 2023 meeting minutes. Seconded by Trustee Strainge. Unanimously approved.
Treasurer’s Report
Trustee Johnson motioned to approve the October 2023 Check Detail Reports. Seconded by Trustee Knaack. Unanimously approved.
Director’s Report
Director Tacke presented statistics for October, with a comparison against previous years. Circulation and total program attendance continues to be up since 2021.
Friends Report
The Friends of the Library have completed their fundraisers for 2023.
Village of Castleton Liaison Report
No report.
Committee Reports
Finance: did not meet.
Administrative: did not meet.
Operations/Capital Projects: did not meet.
Policy: did not meet. Will reconvene before next board meeting.
Long Range Plan Committees:
Marketing & Community Connections: did not meet
Library Services & Outreach: did not meet
Library Space: did not meet
Announcements
None.
Public Comment
None.
Executive Session
None.
Adjournment
The meeting was adjourned at 7:32 pm.
| nov2023packet.pdf |
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