In attendance: Olivia Karis-Nix – President; Doreen Truesdell – Vice President; Janet Hiser - Treasurer; Ryan Mullahy - Trustee; Margie Harris - Trustee; Don McKnight – Trustee; Nathan Hans - Trustee; Amy Peker – Library Director.

Meeting called to order at 1900. New trustee, Nathan Hans was welcomed.

Adoption of Agenda: Approved 4-0.

Public Comment: None

President’s Report: President Karis-Nix reported that the Library Director is resigning and that we will need to hire a new director. We will need to set up a Search Committee. Marge Harris, Ryan Mullahy, and Nathan Hans volunteered to comprise this committee. The President also set a transition committee made up of herself, Janet Hiser, and Amy Peker. Amy Peker will develop a draft 2015 budget prior to her departure on 9 NOV 14.

Secretary’s Report: Minutes for the September 2014 meeting were approved 7-0.

Director’s Report: The Director’s Report is attached as appendix (1). The Director also submitted a Personnel Memorandum, dated 20 OCT 14 with the following issues:

1. A request to hire a substitute library aide at $9.50/hour, effective 20 OCT 14. The person selected is Ann Cataldo.
2. Resignation of Amy Peker, as Library Director, effective 9 NOV 14.

The memorandum was approved 7-0.

Friends Report: Barb Kelp of the Friends of CPL reported that their Halloween Parade is slated for 1 Nov 14, and their annual Barnes & Noble fundraiser is slated for 22 NOV 14. 

Committee Reports:

• Administrative Committee: No report
• Finance Committee: The Treasurer’s Report is attached as appendix (2). The check detail was approved 7-0.
• Operations/Capital projects: A grand opening for the renovated library will likely occur next year in conjunction with the hiring of a new director. A letter was received from the Village of Castleton, requesting that the library help offset some of the village’s expenses related to the library room renovations. This letter is attached as appendix (3). Since the letter lacked sufficient information to make a decision, and no representative from the village board attended the meeting, it was determined that any response will be delayed until at least December when the library board meets again. In the mean-time, the President will email the Mayor with the status of the request.

Old Business: Discussion of a library logo was tabled, indefinitely.

New Business: None.

Announcements: None.

Public Comment: None.

Executive Session: The board entered executive session at 2005, for the purpose of discussing personnel issues. The board re-entered public session at 2023, and voted on the matter of authorizing up to $5000 for expenditures related to the search for a new library director. This was approved, 7-0. 

The meeting was adjourned at 2026.

Attachements:

1. Director's Report
2. Treasurer's Report
3. Letter from the Village of Castleton-on-Hudson

CASTLETON PUBLIC LIBRARY BOARD MEETING SEPTEMBER 15, 2014

In attendance:  Olivia Karis-Nix – President; Doreen Truesdell – Vice President – arrived later; Janet Hiser - Treasurer; Ryan Mullahy - Trustee; Margie Harris - Trustee; Don McKnight – Trustee - excused; Amy  Peker – Library Director                           

Meeting called to order at 7:05.

Adoption of Agenda:  President Karis-Nix made a motion to approve the proposed agenda. Seconded  by Trustee Mullahy.  None opposed.  All in favor.  Approved 4-0.

Public Comment:  President Karis-Nix welcomed guest Nathan Hans to the meeting.  Nathan is the President of the Friends of the East Greenbush Community Library.

President’s Report:  President Karis-Nix announced that she is expecting a baby in March and will continue to attend meetings before and after the baby is born.  Congratulations were expressed all around.

Secretary’s Report:  President Karis-Nix made a motion to adopt the minutes of the meeting from July 24th with no changes.  Seconded by Trustee Harris.  None opposed.  All in favor.  Approved 4-0.

Director’s Report:  The books and materials have been cleared from the library and stored in an off-site POD.  Insurance is in place to cover any damage to the materials while they are in storage.

Director Peker has submitted an application through the Upper Hudson Library System (UHLS) for a New York State Construction grant for supplemental funds.  The circulation desk, ceiling work and lighting were included in the request for supplemental construction funding.  A specific amount has not been calculated and the funds would be dispersed by UHLS.  The application cannot be submitted to New York State without the library board’s approval, and after a discussion, President Karis-Nix requested a copy of the grant to insure that the funding is supplemental and not specifically tagged for the work listed in the grant.  She also requested copies of the e-mail correspondence between Director Peker and Tim Burke at UHLS.  President Karis-Nix will email copies of the grant and correspondence from UHLS to all trustees when they are received.

Natalie Schipano submitted her resignation effective September 2, 2014.  President Karis-Nix made a motion to accept her resignation.  Seconded by Trustee Hiser.  None opposed.  All in favor.  Approved 4-0.

Director Peker requested $400.00 to cover the cost of a receipt printer.  Trustee Hiser requested clarification that the money approved would be a capital outlay.  Money would be withdrawn from the money market account and would be considered additional funds added to the budget.  President Karis-Nix made a motion to approve up to $400.00 for a receipt printer.  Seconded by Trustee Hiser.  None opposed.  All in favor.  Approved 4-0.

Trustee Truesdell joined the meeting.

Friends Report:  The Friends will be at the Schodack Island State Park (SISP) Fall Festival on Saturday, October 4 from 12-5. 

Committee Reports:

• Administrative Committee:  There was discussion about writing up a Memorandum of Understanding with the Village of Castleton and what to include in it.  Presently, the Village of Castleton holds the payroll account for the library.  It needs a Memorandum of Understanding to give the library access to their payroll account.  Director Peker and Trustee Hiser are both signers on the account but only Director Peker has online access to view the payroll account.  Trustee Hiser recommended that Trustee Mullahy and Director Peker meet and work on a Memorandum.
• Finance Committee:  Trustee Hiser motioned to approve the monthly check detail. President Karis-Nix seconded. None opposed.  All in favor Approved 5-0. 
• Operations/Capital projects:  Trustee Hiser reported that bills submitted have been what was expected and planned.  President Karis-Nix announced that contracting work begins tomorrow.  Trustee Truesdell reported that shelving is being dismantled and will be cleared from the library this evening. 

Old Business:  Discussion of a library logo was tabled.

New Business:  None.  

Announcements:  None.

Public Comment:  None.

Executive Session:  None.

The meeting was adjourned at 7:40.