Meeting was called to order at 1904 by President Karis-Nix 

Trustees present: Olivia Karis-Nix, Doreen Truesdell, Don McKnight, Faith Schottenfeld,  Ryan Mullahy.

Adoption of Agenda: The agenda was adopted by a vote of 5-0.

Public Comment: None.

President’s Report: President Karis-Nix welcomed new board member Ryan Mullahy, who had been sworn in prior to the opening of the meeting.  Trustee Schottenfeld is stepping down from the library board effective 19 MAY 14. She announced the annual UHLS dinner. Trustees Karis-Nix and Truesdell, along with Director Peker plan to attend. Reimbursement for the dinners will be paid for out of continuing education portions of the budget. She discussed the results of the 12 MAY 14 village board meeting. During that meeting, members presented the library renovation plan, which was well-received. There was also a discussion of the library taking cognizance over the former village court room on the first floor of the village hall.            

Secretary’s Report: The March meeting minutes were adopted with no changes.  Approved 5-0.

Director’s Report: The Director provided her report.

Friends Report: 

• Barb Kelp thanked all for support for their cocktail party fundraiser. 
• The Friends annual meeting is scheduled for 20 MAY 14.
• The Friends are planning for Music in the Town Park, starting 6 JUN14. On 8 JUL 14, the Friends are responsible for the bake sale and 50/50 drawing.
• The Friends are involved in Music in the State Park, which starts on the first Thursday in August. 

Committee Reports

• Administrative Committee: Nothing to report.
• Finance Committee/Treasurer’s Report: Treasurer Hiser was absent. She had previously submitted the Treasurer’s report. A motion to approve the March and April list of checks and debits was made and approved 5-0.
• Operations/Capital Projects Committee: Presented a revised estimate of renovation. We are still awaiting the estimate for new window shades. Item 25 of the renovation proposal (teen booth) has been changed to a L-shaped banquetter. Vice-president Truesdell confirmed that the “rad”-iators do not need to be covered. The next step for the renovation proposal with Creative Library Concepts is to return the signed proposal, along with a remittance of 1/3 of the estimated cost. We are still awaiting a detailed estimate from the contractor for the other work, Gene Lawlor. 

Old Business

• Code of Ethics: Adopted by a vote of 4-1.
• Strategic Planning: Tabled until the June meeting 
• Bylaws amendment:  Adopted by a vote of 5-0.
• UHLAN Agreement: Tabled until the June meeting 

New Business

• Library Logo: A discussion was held on the plans to develop a logo for the library. No vote was taken.
• Committee member updates: Operations and Capital Projects: Karis-Nix & Truesdell; Finance: Hiser & McKnight; Administration: Mullahy & Truesdell.
• Circulation policy: To clarify how persons can pay for fines, etc. Adopted 5-0.
• CASTLETONIAN: The new format for the village newsletter will have a permanent library corner, every quarter.

Announcements: None

Public Comment: None

Meeting adjourned at 2049.

Meeting was called to order at 7:04 by President Karis-Nix. 

Trustees Present: Janet Hiser, Olivia Karis Nix, Faith Schottenfeld
Note: Three Trustees are insufficient for quorum; thus no votes were taken.

Adoption of Agenda: no vote.
Public Comment:

• Ryan Mullahy introduced himself as a Town of Schodack resident interested in joining the Board of Trustees.  His family has deep roots in the area and he has a strong commitment to libraries.  

President’s Report:

• Director Peker and Trustee Truesdell attended the collaborative meeting with the East Greenbush and Nassau libraries and Schodack Town Supervisor. 
• President Karis-Nix would like Brad or a Trustee familiar with the renovation project to present to the Village Board at their May meeting on the status of the project. 
• Trustees should review the Table of Contents for their binders. 
• The Committee lists need to be updated.

Secretary’s Report: no vote.
Director’s Report: see attached as enclosure. 

• The collaborative meeting mentioned by President Karis-Nix went well.  Supervisor Dowds indicated that he would like the focus to be on Southern Rensselaer County rather than just Schodack.  Director Peker and Director Neale (East Greenbush) will introduce this concept at the next meeting of Rensselaer County library directors in May.   It is expected that interested libraries (of which Castleton is one) will hire a consultant to help advance the collaboration and explore the best approach to provide efficient services and gain long term fiscal security.     

Friends Report:

• A head count is needed this week for the Cinco de Mayo event and they hope to see more community folks attending.
• The Friday movie is “Nut Job.”
• The coloring book featuring historic Castleton buildings built before 1900 is almost completed and will be about 25 pages.  They will sell for $5.00. 
• The May meeting of the Friends has been moved to the 20th.  

Committee Reports:

• Administrative Committee: Nothing to report.
• Finance Committee/Treasurer’s Report: see attached as enclosures.  No votes.
• Operations/Capital projects: Awaiting quotes for painting, flooring and other remaining project areas.  Director Peker reported that the Village is asking for proposals for the now vacant space formerly occupied by the Village court on the main floor.  The Village would like to see this used as “communal space.”  The director says the library staff could offer to manage reservations for the space.  The benefits for the library would be that we would be able to be offer public access meeting space, compliant for those with disabilities, for events such as movie nights and Board meetings.   The Board asked the Director to explore whether the Village had any plans to paint, pull up carpet, furnish or otherwise renovate the space for community use.   

Old Business:

• The Board was reminded of the revised Code of Ethics and Bylaw amendments that will be up for a vote.
• Comments to the strategic plan were briefly discussed.  Trustee Karis-Nix will ask Trustee McKnight to combine comments for the next Board meeting.

New Business:

• President Karis-Nix expressed her interest in pursuing a logo for the library.  Trustees and the Director provided a brief review of what had been considered at earlier times.  It was determined that the logo would be revisited as part of strategic planning, as there may be some direction suggested by that process.  

Announcements: None
Public Comment: None
Executive Session: None
Meeting adjourned at 8PM.  Next meeting is May 19, 2014.

Encl:

1. Director's Report
2. Organizational Chart
3. Financial Reports