Castleton Public Library Board of Trustees Meeting
Monday, July 17, 2023 Minutes
Welcome/Pledge of Allegiance
The meeting was called to order by President Mitchum at 7:02 pm.
Roll Call
Present: Shane Mitchum, President; Patrick Cartwright, Vice President; Alyssa Mitchum, Treasurer; Laurie Knaack, Secretary; Colin Strainge, Trustee; Kate Bielawa, Trustee; Melissa Tacke, Library Director
Excused: Meghan Johnston, Trustee
Adoption of Agenda
The adoption of the agenda was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved.
Public Comment
Village of Castleton board member Rebekah Timerman attended and reported that the Village board is also interested in the library pursuing construction aid toward a project to fix accessibility of the rear entrance of the Village Hall, and the Village is separately considering renovations to the front lawn area.
New Business
None.
Old Business
Long Range Plan (2023-2026): The adoption of the Long Range Plan was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved.
NYS Library Construction Aid: Director Tacke is working to get a quote and provide the required initial information to meet a July 26 application deadline for aid for a project to make the rear building entrance accessible. If the grant is received, Village approval will be needed to begin the project.
Library word-of-mouth advertising: Director Tacke encouraged trustees to continue to share Summer Reading Club information and to remind potential participants that they can register all summer. Lots of exciting, fun, and educational summer programming is planned.
Reports
President’s Report
No report.
Secretary’s Report
Trustee Bielawa motioned to approve the June 2023 meeting minutes. Seconded by Trustee Cartwright. Unanimously approved.
Treasurer’s Report
Trustee Johnson motioned to approve the June 2023 Check Detail Reports. Seconded by Trustee Knaack. Unanimously approved.
Director’s Report
Director Tacke presented statistics for June, with a comparison against previous years. Circulation remains similar to 2022 (up significantly from 2021), with higher attendance at in-person events and improved Facebook reach since 2022. The Summer Reading Club kickoff was well attended.
Friends Report
The Friends of the Library held baked goods sales at Schodack Town Music in the Park events and is currently selling tickets for a drawing to be held on August 23 at the Music on the Lawn event at the library.
Committee Reports
All committees report plans to meet in late summer or fall.
Finance: did not meet.
Administrative: did not meet.
Operations/Capital Projects: did not meet.
Policy: did not meet.
Long range plan committees: These will change to reflect the new goals in the 2023-2026 Long Range Plan. Trustees will think about in which areas they can best contribute and choose assignments next month.
Sustainable Funding: did not meet.
Library Space: did not meet.
Community Outreach & Visibility: did not meet.
Announcements
None.
Public Comment
Rebekah Timerman conveyed that the Village board has some questions regarding the sustainable funding proposition and Sunday hours, and will gather these for discussion with Director Tacke.
Executive Session
None.
Adjournment
The meeting was adjourned at 7:22 pm.
Monday, July 17, 2023 Minutes
Welcome/Pledge of Allegiance
The meeting was called to order by President Mitchum at 7:02 pm.
Roll Call
Present: Shane Mitchum, President; Patrick Cartwright, Vice President; Alyssa Mitchum, Treasurer; Laurie Knaack, Secretary; Colin Strainge, Trustee; Kate Bielawa, Trustee; Melissa Tacke, Library Director
Excused: Meghan Johnston, Trustee
Adoption of Agenda
The adoption of the agenda was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved.
Public Comment
Village of Castleton board member Rebekah Timerman attended and reported that the Village board is also interested in the library pursuing construction aid toward a project to fix accessibility of the rear entrance of the Village Hall, and the Village is separately considering renovations to the front lawn area.
New Business
None.
Old Business
Long Range Plan (2023-2026): The adoption of the Long Range Plan was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved.
NYS Library Construction Aid: Director Tacke is working to get a quote and provide the required initial information to meet a July 26 application deadline for aid for a project to make the rear building entrance accessible. If the grant is received, Village approval will be needed to begin the project.
Library word-of-mouth advertising: Director Tacke encouraged trustees to continue to share Summer Reading Club information and to remind potential participants that they can register all summer. Lots of exciting, fun, and educational summer programming is planned.
Reports
President’s Report
No report.
Secretary’s Report
Trustee Bielawa motioned to approve the June 2023 meeting minutes. Seconded by Trustee Cartwright. Unanimously approved.
Treasurer’s Report
Trustee Johnson motioned to approve the June 2023 Check Detail Reports. Seconded by Trustee Knaack. Unanimously approved.
Director’s Report
Director Tacke presented statistics for June, with a comparison against previous years. Circulation remains similar to 2022 (up significantly from 2021), with higher attendance at in-person events and improved Facebook reach since 2022. The Summer Reading Club kickoff was well attended.
Friends Report
The Friends of the Library held baked goods sales at Schodack Town Music in the Park events and is currently selling tickets for a drawing to be held on August 23 at the Music on the Lawn event at the library.
Committee Reports
All committees report plans to meet in late summer or fall.
Finance: did not meet.
Administrative: did not meet.
Operations/Capital Projects: did not meet.
Policy: did not meet.
Long range plan committees: These will change to reflect the new goals in the 2023-2026 Long Range Plan. Trustees will think about in which areas they can best contribute and choose assignments next month.
Sustainable Funding: did not meet.
Library Space: did not meet.
Community Outreach & Visibility: did not meet.
Announcements
None.
Public Comment
Rebekah Timerman conveyed that the Village board has some questions regarding the sustainable funding proposition and Sunday hours, and will gather these for discussion with Director Tacke.
Executive Session
None.
Adjournment
The meeting was adjourned at 7:22 pm.
| jul2023packet.pdf |
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