Castleton Public Library Board of Trustees Meeting
Monday, November 14, 2022 Minutes
Welcome/Pledge of Allegiance
The meeting was called to order by President Mitchum at 6:06 pm.
Roll Call
Present (physical): Shane Mitchum, President; Alyssa Mitchum, Treasurer; Kate Bielawa, Trustee; Melissa Tacke, Library Director
Present (virtual): Laurie Knaack, Secretary
Absent: Patrick Cartwright, Vice President; Colin Strainge, Trustee
Adoption of Agenda
The adoption of the agenda was motioned by Trustee A. Mitchum and seconded by Trustee Bielawa. Unanimously approved.
Public Comment - None.
New Business
Shane Mitchum trustee term: Trustee S. Mitchum’s board term will end after 2022. Trustee A. Mitchum motioned to nominate trustee S. Mitchum for the term January 1, 2023 to December 31, 2025. Seconded by Trustee Bielawa. Unanimously approved.
Copy/print/fax fee changes: Trustee A. Mitchum motioned to implement the changes proposed by Director Tacke to copy/print/fax fees. These fees had been waived during the pandemic; small fees will return for print/copy services over a certain number of pages, with fax services remaining free. Seconded by Trustee Bielawa. Unanimously approved.
2023 proposed meeting schedule: The proposed meeting schedule was discussed and the November date changed to November 13, 2023 to avoid the Thanksgiving week,. Most meetings will be held on the third Monday of the month at 7:00 pm. Approval of the meeting schedule was motioned by Trustee A. Mitchum and seconded by Trustee Bielawa. Unanimously approved.
Old Business
2023 Draft Budget: Director Tacke and the Finance committee shared the 2023 proposed budget for further feedback (no changes) and plan to have the board vote on it at the December board meeting.
Long-Range Planning: The board met in a board retreat in early November to identify areas most desired for community feedback and opportunities for long-range improvements. Director Tacke shared the draft community survey for board review, and outlined a possible timeline with finalizing the survey in December and sending a mailing linking to the online survey in January. A first draft of the new Long Range Plan with goals/objectives would then be created in March; one or two additional board retreat sessions to focus on the plan held around March-April, add action steps to the plan in the second draft, and aim to have the board approve the new LRP in April or May.
Trustee Recruiting: Director Tacke encouraged trustees to continue recruitment efforts for one more trustee.
Library word-of-mouth advertising: Director Tacke encouraged trustees to share that there will be a Thursday, December 1, 6:00 pm book signing with local author Jon Sorensen.
Reports
President’s Report
Included with draft budget report above.
Secretary’s Report
Trustee A. Mitchum motioned to approve the October 2022 meeting minutes. Seconded by Trustee Bielawa. Unanimously approved.
Treasurer’s Report
Trustee Bielawa motioned to approve the October 2022 Check Detail Reports. Seconded by Trustee Knaack. Unanimously approved.
Director’s Report
Director Tacke presented statistics for October, with a comparison against 2020 and 2021. The Halloween Parade returned to an in-person event at the Castleton Fire House, with lower attendance than the vehicle parade driving throughout the village that was held in the first two years of the COVID-19 pandemic. However, the in-person attendance at other events increased from previous years. Pumpkin painting was popular. Kits remain popular and circulation increased.
Friends Report
The Friends of the Library will be again participating in the Barnes & Noble Bookfair on Saturday, November 19 at the Colonie Center location from 9 am to 9 pm.
Committee Reports
Finance: no report
Administrative: No report. Director Tacke will reach out to the committee to plan for 2023 continuing education for trustees.
Operations/Capital Projects: did not meet.
Policy: Personnel and circulation policies reviewed.
Sustainable Funding: did not meet.
Library Space: did not meet.
Community Outreach & Visibility: did not meet.
Announcements - None.
Public Comment - None.
Executive Session - None.
Adjournment - The meeting was adjourned at 6:47 pm.
Monday, November 14, 2022 Minutes
Welcome/Pledge of Allegiance
The meeting was called to order by President Mitchum at 6:06 pm.
Roll Call
Present (physical): Shane Mitchum, President; Alyssa Mitchum, Treasurer; Kate Bielawa, Trustee; Melissa Tacke, Library Director
Present (virtual): Laurie Knaack, Secretary
Absent: Patrick Cartwright, Vice President; Colin Strainge, Trustee
Adoption of Agenda
The adoption of the agenda was motioned by Trustee A. Mitchum and seconded by Trustee Bielawa. Unanimously approved.
Public Comment - None.
New Business
Shane Mitchum trustee term: Trustee S. Mitchum’s board term will end after 2022. Trustee A. Mitchum motioned to nominate trustee S. Mitchum for the term January 1, 2023 to December 31, 2025. Seconded by Trustee Bielawa. Unanimously approved.
Copy/print/fax fee changes: Trustee A. Mitchum motioned to implement the changes proposed by Director Tacke to copy/print/fax fees. These fees had been waived during the pandemic; small fees will return for print/copy services over a certain number of pages, with fax services remaining free. Seconded by Trustee Bielawa. Unanimously approved.
2023 proposed meeting schedule: The proposed meeting schedule was discussed and the November date changed to November 13, 2023 to avoid the Thanksgiving week,. Most meetings will be held on the third Monday of the month at 7:00 pm. Approval of the meeting schedule was motioned by Trustee A. Mitchum and seconded by Trustee Bielawa. Unanimously approved.
Old Business
2023 Draft Budget: Director Tacke and the Finance committee shared the 2023 proposed budget for further feedback (no changes) and plan to have the board vote on it at the December board meeting.
Long-Range Planning: The board met in a board retreat in early November to identify areas most desired for community feedback and opportunities for long-range improvements. Director Tacke shared the draft community survey for board review, and outlined a possible timeline with finalizing the survey in December and sending a mailing linking to the online survey in January. A first draft of the new Long Range Plan with goals/objectives would then be created in March; one or two additional board retreat sessions to focus on the plan held around March-April, add action steps to the plan in the second draft, and aim to have the board approve the new LRP in April or May.
Trustee Recruiting: Director Tacke encouraged trustees to continue recruitment efforts for one more trustee.
Library word-of-mouth advertising: Director Tacke encouraged trustees to share that there will be a Thursday, December 1, 6:00 pm book signing with local author Jon Sorensen.
Reports
President’s Report
Included with draft budget report above.
Secretary’s Report
Trustee A. Mitchum motioned to approve the October 2022 meeting minutes. Seconded by Trustee Bielawa. Unanimously approved.
Treasurer’s Report
Trustee Bielawa motioned to approve the October 2022 Check Detail Reports. Seconded by Trustee Knaack. Unanimously approved.
Director’s Report
Director Tacke presented statistics for October, with a comparison against 2020 and 2021. The Halloween Parade returned to an in-person event at the Castleton Fire House, with lower attendance than the vehicle parade driving throughout the village that was held in the first two years of the COVID-19 pandemic. However, the in-person attendance at other events increased from previous years. Pumpkin painting was popular. Kits remain popular and circulation increased.
Friends Report
The Friends of the Library will be again participating in the Barnes & Noble Bookfair on Saturday, November 19 at the Colonie Center location from 9 am to 9 pm.
Committee Reports
Finance: no report
Administrative: No report. Director Tacke will reach out to the committee to plan for 2023 continuing education for trustees.
Operations/Capital Projects: did not meet.
Policy: Personnel and circulation policies reviewed.
Sustainable Funding: did not meet.
Library Space: did not meet.
Community Outreach & Visibility: did not meet.
Announcements - None.
Public Comment - None.
Executive Session - None.
Adjournment - The meeting was adjourned at 6:47 pm.
| nov2022packet.pdf |
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