Castleton Public Library Board of Trustees Meeting
Monday, November 15, 2021 Minutes
Welcome/Pledge of Allegiance: The meeting was called to order by President Mitchum at 7:00 pm.
Roll Call: Present: Shane Mitchum, President; Alyssa Mitchum, Treasurer; Patrick Cartwright, Trustee; Kendra Rubin, Trustee; Mary Claire Aitken, Secretary; Laurie Knaack, Trustee; and Melissa Tacke, Library Director.
Adoption of Agenda: The adoption of the agenda was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved.
Public Comment: None.
New Business: Trustee terms were reviewed. Trustees Cartwright and Knaack indicated their acceptance of another term. In place of Secretary Aitken who is not seeking another term, the Board reviewed the letter of intent for Colin Strainge to join the Board. A motion for the recommendation for these appointments to the Board was given by Trustee Rubin and seconded by Treasurer Mitchum. Uanimously approved. The names of the proposed Board members will be forwarded to the Village Board for appointment. Vice President Griffin has resigned from the Board effective November 15, 2021. The need for an Interim Vice President was discussed. Trustee Knaack volunteered to serve as the Interim Vice President until the new term begins in January 2022. A motion to approve Trustee Knaack as Interim Vice President was given by Trustee Cartwright and seconded by Trustee Rubin. Unanimously approved. The 2021 revised budget and the 2022 proposed budget was reviewed and discussed. A motion to approve the 2021 revised budget was given by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved. The vote for the 2022 proposed budget will be held in December 2021. The 2022 proposed Board Meeting schedule was reviewed. A motion to approve the 2022 Board Meeting schedule was given by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved. The Director evaluation and the Board self-evaluation were discussed. President Mitchum asked that these evaluations be completed and returned to him before the December 2021 Board meeting.
Old Business: The Board discussed upcoming programming. The director updated the reopening process. On November 1, 2021, the child table and chairs were re-installed as space for weekly drop-in activities. The mask policy continues for patrons greater than two years of age.
President’s Report: None.
Secretary’s Report: Trustee Cartwright motioned to approve the October 2021 meeting minutes. Seconded by Trustee Knaack. Unanimously approved.
Treasurer’s Report: The October 2021 Check Detail was reviewed. Trustee Cartwright motioned to approve the October 2021 Check Detail Reports. Seconded by Trustee Knaack. Unanimously approved.
Director’s Report: The director reviewed annual statistics indicating visitation and circulation is increasing. President Mitchum requested that, going forward, 2019 statistics be added to the monthly report for comparison.
Friends Report: None.
Committee Reports: None. Committee assignments and reassignments will be done during the January 2022 Board meeting.
Announcements: None.
Public Comment: None.
Executive Session: A motion was given by Trustee Cartwright to go into Executive Session at 7:13 pm and seconded by Trustee Knaack. Unanimously approved. A motion was given by Trustee Cartwright to end Executive Session at 7:28 pm and seconded by Trustee Knaack. Unanimously approved.
Trustee Cartwright motioned to adjourn the meeting. Seconded by Trustee Knaack. The meeting was adjourned at 7:45 pm.
Monday, November 15, 2021 Minutes
Welcome/Pledge of Allegiance: The meeting was called to order by President Mitchum at 7:00 pm.
Roll Call: Present: Shane Mitchum, President; Alyssa Mitchum, Treasurer; Patrick Cartwright, Trustee; Kendra Rubin, Trustee; Mary Claire Aitken, Secretary; Laurie Knaack, Trustee; and Melissa Tacke, Library Director.
Adoption of Agenda: The adoption of the agenda was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved.
Public Comment: None.
New Business: Trustee terms were reviewed. Trustees Cartwright and Knaack indicated their acceptance of another term. In place of Secretary Aitken who is not seeking another term, the Board reviewed the letter of intent for Colin Strainge to join the Board. A motion for the recommendation for these appointments to the Board was given by Trustee Rubin and seconded by Treasurer Mitchum. Uanimously approved. The names of the proposed Board members will be forwarded to the Village Board for appointment. Vice President Griffin has resigned from the Board effective November 15, 2021. The need for an Interim Vice President was discussed. Trustee Knaack volunteered to serve as the Interim Vice President until the new term begins in January 2022. A motion to approve Trustee Knaack as Interim Vice President was given by Trustee Cartwright and seconded by Trustee Rubin. Unanimously approved. The 2021 revised budget and the 2022 proposed budget was reviewed and discussed. A motion to approve the 2021 revised budget was given by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved. The vote for the 2022 proposed budget will be held in December 2021. The 2022 proposed Board Meeting schedule was reviewed. A motion to approve the 2022 Board Meeting schedule was given by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved. The Director evaluation and the Board self-evaluation were discussed. President Mitchum asked that these evaluations be completed and returned to him before the December 2021 Board meeting.
Old Business: The Board discussed upcoming programming. The director updated the reopening process. On November 1, 2021, the child table and chairs were re-installed as space for weekly drop-in activities. The mask policy continues for patrons greater than two years of age.
President’s Report: None.
Secretary’s Report: Trustee Cartwright motioned to approve the October 2021 meeting minutes. Seconded by Trustee Knaack. Unanimously approved.
Treasurer’s Report: The October 2021 Check Detail was reviewed. Trustee Cartwright motioned to approve the October 2021 Check Detail Reports. Seconded by Trustee Knaack. Unanimously approved.
Director’s Report: The director reviewed annual statistics indicating visitation and circulation is increasing. President Mitchum requested that, going forward, 2019 statistics be added to the monthly report for comparison.
Friends Report: None.
Committee Reports: None. Committee assignments and reassignments will be done during the January 2022 Board meeting.
Announcements: None.
Public Comment: None.
Executive Session: A motion was given by Trustee Cartwright to go into Executive Session at 7:13 pm and seconded by Trustee Knaack. Unanimously approved. A motion was given by Trustee Cartwright to end Executive Session at 7:28 pm and seconded by Trustee Knaack. Unanimously approved.
Trustee Cartwright motioned to adjourn the meeting. Seconded by Trustee Knaack. The meeting was adjourned at 7:45 pm.
| nov2021boardpacket.pdf |
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