​Castleton Public Library Board of Trustees
April Meeting Minutes
 
Monday, April 15, 2018
 
Welcome/Pledge of Allegiance: The meeting was called to order by President Karis-Nix at 7:06 pm.
Roll Call: Present: Nathan Hans, Treasurer; Zachary Goldstein, Trustee; Mary Claire Aitken, Trustee; Olivia Karis-Nix, President; Maria Marcucci, Trustee; and Melissa Tacke, Library Director.  Absent: Jacquelin Griffin, Trustee.
Adoption of Agenda: Agenda adopted on the motion of President Karis-Nix and seconded by Treasurer Hans.
Public Comment: None
President’s Report:  None
Secretary’s Report: Trustee Marcucci motioned to approve the March 2018 meeting minutes. Trustee Goldstein seconded. Unanimously approved.   
Treasurer’s Report: There was a motion from Trustee Marcucci to modify the monthly transfer to $12,300 from $10,000.  Seconded by Trustee Goldstein.  Unanimously approved.   President Karis-Nix motioned to approve the March 2018 Check Detail Report. Seconded by Trustee Goldstein.  Unanimously approved.  
Director’s Report: Director Tacke presented her monthly report.  Statistical comparisons for eContent borrowing are now more accurate, since UHLS changed the patron record field what determines how a patron is determined as belonging to a particular library in late February 2017.  In March, a $750 donation from Stewart’s Shops Holiday Match was received, up from $600 last year.  The donation will be used for library programming for children.  There will be an outreach table for the library at the Castleton Main Street Association’s Main Street Mile Kickoff on April 21, 2018.
Friends’ Report: Friends President Theresa Scandurra discussed the events calendar for 2018.  There is new signage out in front of the library listing the Friends activities.  There will be a bottle drive at the library April 21-28, 2018.  There will be a standing account with 6Center Redemption in Rensselaer for the rest of 2018.  There will be a Mother’s Day raffle beginning April 19, 2018.
Committee Reports: 
Administrative Committee: President Karis-Nix appointed Jacquelin Griffin to the Administrative and Library Space committees.  
Finance Committee: None
Operations/Capital Projects Committee:  None
Policy Committee: None
Long Range Plan Committees: 
The Sustainable Funding Committee confirmed with UHLS that CPL is eligible to go out for a 414 or 259 vote without changing our chartered service area. 
The Community Outreach and Visibility Committee discussed improving library visibility with Board members by attending local government meetings and attending community events.  Thanking local institutions for funding and engaging in publicizing library events was also discussed.
 
Old Business: The Board discussed Library programming and trustee attendance.
 
New Business:
Encore, the UHLS online catalog patrons can access from home, now offers a feature for patrons to be able to pay their fines using PayPal or a credit card.  The feature will not be enabled until the Directors Association vote to approve turning on this new feature.  The pros and cons of the feature were discussed.  President Karis-Nix proposed a resolution endorsing enabling this feature in Encore.  Trustee Goldstein seconded.  Unanimously approved.
 
S. Boivin was proposed as the new Library Aide.  Treasurer Hans motioned to approve the appointment and Trustee Goldstein seconded. Unanimously approved.
 
Policies were reviewed and discussed.  Finalization will be done next month.  
 
Announcements: None
 
Public Comment: None
Executive Session:None
Meeting adjourned upon motion by President Karis-Nix and seconded by Treasurer Hans at 8:45 pm.
 

Castleton Public Library, Board of Trustees
March 2018 Minutes
 
Monday, March 19, 2018
 


Welcome/Pledge of Allegiance: The meeting was called to order by President Karis-Nix at 7:03 pm.


Roll Call: Present: Nathan Hans, Treasurer; Zachary Goldstein, Trustee; Mary Claire Aitken, Trustee; Olivia Karis-Nix, President; Ryan Mullahy, Vice President; and Melissa Tacke, Library Director.  Absent: Maria Marcucci, Trustee.


Adoption of Agenda: Agenda adopted on the motion of Treasurer Hans and seconded by Trustee Goldstein.


Public Comment: None


President’s Report:  The Village Board was asked for a funding increase of $1,500.00, for a total of $14,500 in library funding.


Secretary’s Report: Treasurer Hans motioned to approve the January 2018 meeting minutes. Vice President Mullahy seconded. Unanimously approved.  


Treasurer’s Report:  The library received the Town of Schodack funding in February 2018.    President Karis-Nix motioned to approve the January and February 2018 Check Detail Reports.  Vice-President Mullahy seconded.  Unanimously approved. 


Director’s Report: Director Tacke presented her monthly report.  Information was provided for public computer usage.  Ten days of computer usage was not tracked due to a glitch; an estimate of usage for those 10 days is included in the statistics for this month.  The library received a grant from Capital District Library Council (CDLC) in the amount of $210 for cataloging local history material.  This will cover costs to catalog 21 local history items that are not in our library’s catalog. The cataloging will be performed by CDLC staff.


Friends Report: Friends President Theresa Scandurra provided an events calendar for 2018.  There will be a bottle drive at the library April 21-28, 2018.  There will be a standing account with 6cent Redemption for the rest of 2018.  The spaghetti dinner will be held on June 9, 2018 at the Castleton Fire House.


Committee Reports:


Administrative Committee: The formal lease for the library is with Village Board for review.  The Memorandum of Agreement (MOA) is on hold.


Finance Committee: None


Operations/Capital Projects Committee:  The Board will apply for a Library construction grant in early summer 2018.


Policy Committee: Postponed until April 2018.  There was a discussion regarding sustainable funding.


Long Range Plan Committees: None


Old Business: The Board discussed Library programming, specifically the April 2018 vacation break.


New Business:


President Karis-Nix moved to recommend the appointment of Jacquelin Griffin to the library board forward to the Village Board for approval.  Trustee Goldstein seconded.


D. LaGue started March 5, 2018 as the new library assistant.  Treasurer Hans motioned to approve the appointment and Trustee Goldstein seconded. 


President Karis-Nix motioned to approve the 2017 Annual Report.  Trustee Goldstein seconded.


President Karis-Nix motioned to approve the 2017 Financial Review.  Vice President Mullahy seconded.


The Board reviewed its self-evaluation.


Announcements: Vice President Mullahy announced his resignation from the board.  He was thanked for his service.


Public Comment: None


Executive Session: None


Meeting adjourned upon motion by President Karis-Nix and seconded by Treasurer Hans at 8:15 pm.

No February 2018 meeting minutes; there was not a quorum for this meeting. 

Castleton Public Library, Board of Trustees
JANUARY 2018 Minutes
 
Tuesday, January 16, 2018
 
Welcome/Pledge of Allegiance: 
The meeting was called to order by President Karis-Nix at 7:10 p.m.


Roll Call: Present: Olivia Karis-Nix, President; Ryan Mullahy, Vice President; Maria Marcucci, Trustee; Mary Claire Aitken, Trustee; and Melissa Tacke, Library Director. Absent: Nathan Hans, Treasurer; Zack Goldstein; Trustee


Adoption of Agenda:
The agenda was adopted upon the motion of Trustee Aitken, seconded by Trustee Marcucci.  The agenda, as amended, was approved 4-0.


Public Comment:
None.


President’s Report:
None.    


Secretary’s Report:
No changes were made to the December 18, 2017 meeting minutes. Trustee Aitken motioned to adopt; Trustee Marcucci seconded. Approved 4-0.


Treasurer’s Report:
President Nix presented the Treasurer’s Report in Treasurer Hans’ absence. 
Trustee Aitken motioned to approve the Check Detail report; Trustee Marcucci   seconded. Approved 4-0.


Director’s Report:
Director Tacke presented her monthly report which reflected a comparison of various library statistics and data between 2017 and previous years.  The report reflected a 15% increase in overall circulation during the period of time in question as well as an increase in the number of cardholders.  In addition the report reflected an increase of 26% in total program attendance for the period of time in question. 


Friends Report:
None. 


Committee Reports:
 
Administrative Committee- None.


Finance Committee—None.   


Operations/Capital Projects Committee— None.


Policy Committee: The Board discussed the need for a complete review of its current policies, to be undertaken on an annual basis.  Vice-President Mullahy requested electronic copies of the Library’s policies to facilitate such a review. 


Old Business
The Board agreed to make efforts to support the Community Blood Drive to be held on February 8, 2018.


New Business
The Board installed its slate of Officers for the 2018 fiscal year. 
The Board agreed to discuss its self-evaluation at the February meeting in order to have the greatest number of trustees present.


Announcements
None.


Public Comment
None.


Executive Session
None.


Meeting adjourned upon motion by President Karis-Nix and Vice-President Mullahy at 8:01 p.m.

​Castleton Public Library Board of Trustees Meeting
December 2017 Minutes
Welcome/Pledge of Allegiance: The meeting was called to order by President Karis Nix at 7:05 p.m.
Roll Call: Present: Nathan Hans, Treasurer; Secretary, Trustee; Zachary Goldstein, Trustee; Mary Claire Aitken, Trustee; Melissa Tacke, Library Director, Olivia Karis-Nix, President; Ryan Mullahy, Vice President. Absent: Maria Marcucci, Sarah Niemitalo;
Vice President Mullahy made a motion to acknowledge Sarah’s last board meeting. The board acknowledges Sarah’s service to the board and to the library. She has made many contributions to our board and she will be missed.
Adoption of Agenda: Agenda was adopted by Treasurer Hans and seconded on the motion of Vice President Mullahy. Unanimously approved.
Public Comment: None
President’s Report: In January we will vote on a new slate of officers. The slate proposed is:
President: Olivia Karis-Nix
Vice President: Ryan Mullahy
Treasurer: Nathan Hans
Secretary: Vacant
The board is seeking a suitable candidate for the open board position and the Secretary’s position.
President Karis-Nix has not yet drafted an MOU for the village for use of the annex. The MOU is needed to assure that the space is library space prior to the renovation. Vice President Mullahy offered to draft the MOU.
Secretary’s Report: Trustee Hans motioned to adopt the November minutes and seconded by Trustee Aitken.  Passed 4 yes, 1 abstention (Vice President Mullahy not present at prior meeting).
Treasurer’s Report:
Trustee Aitken motioned to approve, President Karis-Nix seconded. Approved unanimously.
 
Director’s Report: Full report attached. The library’s Thursday morning storytime will change to “Learn & Play Storytime” and will incorporate more early literacy learning techniques like rhymes, songs, and fingerplays.  Joelle continues her twice-monthly outreach visits to Castleton Kids. The library is continuing to collaborate with the Schodack Island State Park. The park will upgrade the starting signage for the StoryWalk this spring. Director Tacke is creating a brochure for the park to give to campers about library services. The park is still collaborating with the library on Movie Nights in August and Raptor Fest in May. They do outreach here and do programs for CPL. We have a good relationship.
 
Friends’ Report: Director Tacke reported on behalf of the Friends. The Barnes & Noble fundraiser went very well; total funds raised was around $2,500 plus $250 for the raffle baskets. They do not have any major fundraisers until spring.
Committee Reports:
Policy Committee – It was suggested the committee perform an annual policy review.
Treasurer Hans asked about tracking hours. The board determined the procedure in place is acceptable.
Sustainable Funding – The committee met and had preliminary discussions about possibilities.
Library Space – The committee will prioritize the annex renovations.
Community Outreach & Visibility – No report.
Old Business:
Library word of mouth advertising – school break week programs.
New Business:
Treasurer Hans motioned to approve pay increases for staff and director for 2018. Vice President seconded.  4 yes. 0 no.  1 abstention (Trustee Goldstein’s Mother-in-Law works at the library).
Trustee Aitken motioned to approve the 2018 budget. Trustee Goldstein seconded. Unanimously approved.
Director Tacke reviewed the 2018 preliminary budget with comparison to 2017 budget amounts and the differences. One major change in 2018 is the addition of a Library Assistant (approx. 11 hours per week) to perform cataloging, programming, collection management, online calendar entry, and other tasks. Director Tacke also proposed increasing the pay rate for the Youth Services Librarian position at a rate of 4%.
Executive Session – None.
Meeting adjourned upon motion by Trustee Aitken at 7:54 pm.

​Castleton Public Library Board of Trustees Meeting
November 2017 Minutes
Welcome/Pledge of Allegiance: The meeting was called to order by President Karis Nix at 7:05 p.m.
Roll Call: Present: Nathan Hans, Treasurer; Maria Marcucci, Sarah Niemitalo; Secretary, Trustee; Zachary Goldstein, Trustee; Mary Claire Aitken, Trustee; Melissa Tacke, Library Director, Olivia Karis-Nix, President; Ryan Mullahy, Vice President.
Adoption of Agenda: Agenda was adopted by Trustee Aitken and seconded on the motion of Treasurer Hans. Unanimously approved.
Public Comment: None
President’s Report: Contract signed with UHLS for UHLAN Agreement extension for 1 year; a new 3-year contract was due to begin in 2018, but UHLS will produce a new contract for 2019-2021 instead.  Officers need to be elected for 2018. President Karis-Nix is willing to serve her last year as President in 2018. Melissa and Olivia spoke at the last Village Board meeting regarding renovation of the Library Annex. The board was looking for something that would state that the library has decision making over the annex space if the surplus is used toward the renovation. The village stated there was a “use agreement.” President Karis-Nix is looking to create a Memorandum of Understanding (MOU) stating the annex and library room would be for the libraries use and that the village can use the room at the library’s discretion.  The evaluation of the Director will be distributed to the board and staff this month by President Karis-Nix.
Secretary’s Report: Trustee Hans motioned to adopt the November minutes and seconded by Trustee Aitken.  Unanimously approved.  
Treasurer’s Report:
Check Detail is in good shape. The surplus number is currently $43,500. Hans expects the close of year for surplus to be around $35,000-$40,000. NYS Retirement costs will be reducing surplus. Treasure Aitken motioned to approve, Treasurer Maria seconded.
 
Director’s Report: Full report attached. The Youth Services Librarian Joelle Adler has started doing outreach by visiting with Castleton Kids (Grades K-2) twice per month. Holidays on the Hudson coming up on December 3. Cookie swap is December 9. Augmented Reality Sandbox Demonstration on December 9 which is an exhibit to learn about topography. The library will incorporate special visitors during our Thursday storytime during school break weeks, beginning this December (Dance Storytime on December 28).
Friends’ Report: Director Tacke reported on behalf of the Friends. The Barnes & Noble fundraiser went very well; total funds raised exceeded $2,600, which is a big increase over last year.
Committee Reports: None.
Old Business:
Long Range Planning – Board agreed to assign committees to each goal. President Karis Nix, Treasurer Hans, and Vice President Mullahy will work on the first goal, “secure sustainable library funding.”
Trustee Marcucci will be on the committee for the 3rd goal, “maximize usage of library space and increase available library space.”
Trustee Aitken and Trustee Goldstein will work on the 2nd goal, “Improve the library’s community outreach and visibility.
Board had discussed the different renovation options for Library Annex:
Option 1
Replace library front door only
Cost: $2,864
 
Option 2
Replace library front door & renovation of Annex room only (flooring, walls, and lighting – no flatscreen, laptop, counter w cabinet or local history shelving) + tables & 6 chairs
Cost $25,696
 
Option 3
Complete entire project as submitted for grant (both library doors & complete annex renovation/furnishings)
Cost $43,200
 
Option 4
Replace library front door & complete Annex renovation/furnishings minus local history shelving
Cost $37,048
 
Trustee Aitken expressed security concern with not fixing the back door as well. Treasurer Hans states he feels with should go with Option 2 so that we have money for the long range plan and marketing. Director Tacke states without the audio visual and other features it will not make a big impact and will not seem to be put together.
The board agreed to move forward with the front and back door replacement. President Karis-Nix motioned to approve the replacement and installation of the front and back doors up to $6,000. Trustee Marcucci seconded. Unanimously approved.
Library word of mouth advertising – Holidays on the Hudson on Sunday, December 3.
New Business:
Treasurer Hans motioned to approve the revised 2017 budget. Trustee Aiken seconded. Unanimously approved.
Director Tacke reviewed the 2018 preliminary budget with comparison to 2017 budget amounts and the differences. One major change in 2018 is the addition of a Library Assistant (approx. 10 hours per week) to perform cataloging, programming, collection management, online calendar entry, and other tasks. Director Tacke also proposed increasing the pay rate for the Youth Services Librarian position at a rate above the general 1.7% COLA increase.
Executive Session – Trustee Marcucci motioned to approve 4% raise for Director, Treasurer Hans seconded, unanimously approved.
Meeting adjourned upon motion by Trustee Aitken at 8:13 pm.

​Castleton Public Library Board of Trustees Meeting
October 2017 Minutes
Welcome/Pledge of Allegiance: The meeting was called to order by President Karis-Nix at 7:02 pm.
Roll Call: Present: Nathan Hans, Treasurer; Sarah Niemitalo, Secretary; Zachary Goldstein, Trustee; Mary Claire Aitken, Trustee; Olivia Karis-Nix, President; Ryan Mullahy, Vice President; Maria Marcucci, Trustee; Melissa Tacke, Library Director.
Adoption of Agenda: Agenda adopted on the motion of Trustee Aitken and seconded by Treasurer Hans.
Public Comment: None
President’s Report: None
Secretary’s Report: Treasurer Hans motioned to approve the September meeting minutes. Vice President Mullahy seconded. Unanimously approved.  
Treasurer’s Report: Treasurer Hans reported everything is on track.  Surplus is around $43,000.  Trustee Aitken motioned to approve the check detail and motion was seconded by Secretary Niemitalo.  Unanimously approved. 
Director’s Report: Director Tacke states the library’s presentation to the Schodack Town Council went well.
Friends’ Report: Director Tacke reported on behalf of the Friends. Friends President Theresa Scandurra asks the board to save the date for Friday, November 3 for cheesecake fundraiser at her home.
Committee Reports:
Long Range Planning Committee:
The board had previously discussed goals and objectives at the August and September meetings. Director Tacke changed priority arrangement of some of the objectives in a draft she distributed to the board. The board will work from the Director’s draft of LRP. Discussion of additions and alterations of goals, objectives, and action steps as written in the draft. Director Tacke will make corrections and additions and distribute to the board via email, with the goal of a vote to approve the Long-Range Plan at the November meeting.  President Karis-Nix suggested that the board think about creating new committees in order to make the long range plan successful. Trustee Goldstein suggested making each goal have its own committee.
 
Old Business:
Library Annex Renovation – Treasurer Hans reported that the Finance Committee met and discussed annex renovation plans (since CPL did not receive a NYS Library Construction Grant). The replacement of flooring and purchase of technology, furniture, and shelving are only eligible for NYS Library Construction Grant funds in the future if pursued as part of a renovation project. Four options for going forward were discussed by the board:
Option 1: Replace library front door and re-apply for a NYS Library Construction Grant for renovation of the library annex in 2018 ($2,864).
Option 2: Replace library front door, renovate walls/floor/lighting of library annex, and purchase a new table and chairs for the room, but do not pursue other aspects of annex renovation, including: counter & cabinets, local history shelving, wall-mounted flatscreen, and laptop (approximately $25,000).
Option 3: Pursue replacement of both library doors and full renovation of library annex as outlined in the NYS Library Construction Grant ($43,200).
Option 4: Replace library front door and pursue full renovation of library annex and purchase of all furniture and equipment, minus local history shelving (approximately $35,000).
Director Tacke will put together a cost summary of all the options and sent to the board for a decision at the November meeting.
 
President Karis-Nix will clarify the status of the library annex as library space with the Village Mayor and Village Board.
 
Discussion of impact of renovation plans on 2018 budget. Two drafts of the 2018 operating budget being discussed at the Finance Committee include three part-time Library Aides, one part-time Library Assistant, one part-time Youth Services Librarian, and the Director. One draft proposes pulling a few thousand dollars in additional funds from surplus to fund the newly-created Library Assistant position, while another draft cuts programming and materials lines to balance the budget. President Karis-Nix does not think it is fiscally responsible to use surplus funds on staffing. Treasure Hans brought up counterpoint that if we do not have enough staff, we might not get a public vote in the future to obtain more funding. Director Tacke felt that even if we did not get the vote, we would be able to go back to the Town for the small increases to fund the extra staff since it is a relatively minimal cost (approx. $9,000 annually).
 
New Business:
BELLS Presentation – Mary Fellows, UHLS Youth and Family Services Manager, made a presentation to the board regarding Benchmarking Early Literacy Library Services (BELLS) as part of CPL’s participation in a UHLS BELLS grant. Fellows defined early literacy, discussed early childhood brain growth and development, and shared information about the crucial impact of early pre-reading skills throughout a person’s life.  Ideas for improving early literacy services in libraries that Fellows shared with the board included the professionalization of early literacy storytimes, implementation of a  “1,000 Books Before Kindergarten” program, incorporating early literacy elements in play areas (i.e. Storyville), and moving toward elimination of fines on children’s library cards. 
 
Meeting adjourned upon motion by Trustee Aitken at 8:47 pm.

​Castleton Public Library Board of Trustees Meeting
September 2017 Minutes
Welcome/Pledge of Allegiance: The meeting was called to order by Treasurer Hans at 7:05 pm.
Roll Call: Present: Nathan Hans, Treasurer; Maria Marcucci, Trustee; Zachary Goldstein, Trustee; Mary Claire Aitken, Trustee; Melissa Tacke, Library Director, Olivia Karis-Nix, President; Ryan Mullahy, Vice President. Absent: Sarah Niemitalo, Secretary
Adoption of Agenda: Agenda was adopted on the motion of Trustee Marcucci and seconded by Trustee Aitken.
Public Comment: None
President’s Report: None
Secretary’s Report: Trustee Marcucci motioned to adopt the August minutes and seconded by Trustee Aitken.  Unanimously approved.  
Treasurer’s Report: Treasurer Hans reported everything is on track.  Director received quotes from Herrington’s (doors) and Wohlberg Electric (lighting fixtures).  Grant funds will not come until next summer and the plan continues to use reserves until grant funds are received.  Trustee Marcucci motioned to approve the check detail and seconded by Trustee Aitken.  Unanimously approved. 
Director’s Report: see attached
Friends’ Report: Theresa Scandurra is the new president of the Friends of Castleton Public Library and provided a report to the Board.  The Applebee’s fundraiser event was a success and raised $600.  September 8, 2018 is the proposed date for the next event and may utilize the new Castleton Diner as the location.  Events coming up for the Friends include CES Community Day on September 23, 2017 and a bake sale at the Schodack Island Fall Festival on September 30, 2017.  A Quilt raffle is going on, to be drawn on October 18, 2017.  November 18, 2017 is the fundraiser at Barnes and Noble.  The Friends have a goal of raising $10,000 which will include an additional 20% of overall sales if a threshold of $10,000 is met.  Activities will be held every hour, including a Zumba class and a massage therapist. November 3, 2017 at 7pm is the date and time of a Cheesecake Factory tasting at home of President Scandurra.  Details to follow.  Pickup of cheesecake orders on November 18, 2017.
Committee Reports: No updates
Old Business:
Renovation of the Annex: Bids are in, $43, 197 is the total.  The library is eligible for 50% NYS grant and asking for $21, 597.  There are issues with funding due to increase in grant requests and while this library meets criteria, it is unknown what the award will be.  $43,812 is the current surplus at the library and the project will be funded with this amount, with the intent of replacing this amount with funding received.  Motion to approve the Construction grant by Trustee Marcucci, and seconded by Trustee  Goldstein.  Unanimously approved.
Library Word of Mouth: Costume giveaway on October 14, 2017
New Business:
Appointment of New Library Aide: Kerry Bouton hired at $10.50.  Motion to approve by President Karis-Nix and seconded by Trustee Goldstein.  Unanimously approved
Financial Review: The Board will consider a capital funds project per recommendation of Mr Adams.
Long Range Planning: Table discussion for action steps.  Objectives were discussed.
Meeting adjourned upon motion by Trustee Aitken at 8:13 pm.

​Castleton Public Library, Board of Trustees Meeting
August 2017 Minutes
 
Monday, August 17, 2017
 
Welcome/Pledge of Allegiance: 
The meeting was called to order by President Karis-Nix at 7:02 pm.
 
Roll Call: Present: Olivia Karis-Nix, President; Sarah Niemitalo, Secretary; Mary Claire Aitken, Trustee; Zachary Goldstein, Trustee; Nathan Hans, Treasurer; Maria Marcucci, Trustee; Melissa Tacke, Library Director.
Absent: Ryan Mullahy, Vice President.
 
Adoption of Agenda:
Agenda was adopted upon the motion of Trustee Aitken, seconded by Treasurer Hans.
 
Public Comment:
None.
 
President’s Report:
None.
 
Secretary’s Report:
Trustee Aitken motioned to adopt the July minutes, Treasurer Hans seconded. Unanimously approved.
 
Treasurer’s Report:
Treasurer Hans reports everything is on track. Quotes came in from Frank Palladino for the Annex renovation. Director is still waiting on quotes from Herrington’s (doors) and Wohlberg Electric (lighting fixtures). Grant funds will not come until next summer; CPL may use some of the reserves if the project starts before grant comes in. Trustee Aitken motioned to approve check detail, President Karis-Nix seconded.
 
New Business
Director Tacke requested a rate increase for Sue Black. Justification includes that a new employee will be hired at $10.50, more than Sue’s current wages. Director asked board to approve increase in wage to $11.00 an hour, effective September. Treasurer Hans motioned to approve, Aitken seconded. Unanimously approved.
 
Long-Range Planning – Director of UHLS, Timothy Burke, came to help Board come to a decision on goals, objectives, and action steps.
 
Goals discussed (For more a comprehensive list please see Trustee Goldstein’s notes):
1.Sustainable Funding
a.Publicly approved funding
Objectives:

• May 2020 public funding vote (414 or 259)
• Building public support

b.Annual appeal/fundraising-coordinate fundraising efforts with Friends of the Library

• Create an MOU with Friends.

 
2.Increase and maximize library space
a.Utilize current space more effectively

• Relocating
• Change from desktop computers to laptop
• Using off site spaces
• Increase library hours

b.Improving space
c.Explore possibilities for additional space in current building, middle school and other space (Main Street)
d.Satellite Spaces (space for large programs)
 
3.Parking
 
4.Community Outreach

1. Building/growing/encouraging Friends of Library
2. PTA support, etc.
3. Building a comprehensive marketing plan:

• Schools
• Community events
• Staffing analysis/study
• Increase

 
Meeting adjourned upon motion by President Karis-Nix at 8:27 pm. 

​Castleton Public Library, Board of Trustees
July 2017 Minutes
Monday, July 17, 2017
 
The meeting was called to order by President Karis-Nix at 6:58 PM
 
Pledge of Allegiance
 
Roll Call
Present: Olivia Karis-Nix, President; Ryan Mullahy, Vice Present; Nathan Hans, Treasurer; Sarah Niemitalo, Secretary; Zachary Goldstein, Trustee; Mary Claire Aitken, Trustee; Melissa Tacke, Library Director.
Excused: Maria Marcucci, Trustee;
 
Others in attendance:
Tim Burke – UHLS Executive Director
 
Adoption of Agenda
Treasurer Hans motioned to adopt the agenda, seconded by Trustee Aitken.
Approved unanimously.
 
Public Comment: None
President’s Report: None
 
Secretary’s Report
Treasurer Hans motioned to adopt the June 2017 minutes, seconded by Trustee Aitken.
Approved unanimously.
 
Treasurer’s Report
Trustee Aitken motioned to adopt the check detail & Treasurer’s report as submitted. President Karis-Nix seconded.
Approved unanimously.
 
Director’s Report
Director Tacke reports that CPL reached all CES students for the summer reading program.  CPL will receive $3,000 of Bullet Aid from NYS Senator Kathy Marchione.
 
Friends Report
None. Director Tacke reports that the Friends group hasn’t selected a new president yet. Meetings are happening as planned and there is a lot of enthusiasm. The Friends will be providing refreshment at the Music on the Lawn and Applebee’s fundraisers as planned.
 
 
 
Committee Reports
Finance: None
Administrative: None
Operations: None
Policy: None
Long Range Planning: None
 
Old Business
Annex Renovation – Director Tacke reports on getting quotes for annex renovation: One quote for $19,000-$21,000 for a top to bottom renovation of the room, floor,  walls etc. and an additional $4,200 for the two library doors. A quote for ~$8,000 for A/V equipment for the annex. A request for quote is out for the furniture and cabinets.  Tim Burke confirmed this should all be eligible for a construction grant. 
Director Tacke talked to the Village Mayor and he is supportive of the renovations. The Board is not planning on renovating the hallway at this time. The board probably needs another quote to meet our financial best practices.
 
Discussion on whether the library has the cash on hand to start this fall before grant money would be available if awarded.  The discussion will be moved to the finance committee to determine what can be done this year and what will have to be postponed until a grant is awarded and money available.
 
The Board asked Director Tacke to get another quote for a contractor to redo the annex.
 
Trustee Goldstein motions to authorize Director Tacke to submit the construction grant proposal for the entire annex renovation project to UHLS.  Vice President Mullahy seconded. Unanimously approved.
 
New Business
Long range planning: - Tim Burke presented UHLS’s Creating a long-range plan of service for your Library module and Public Funding Options for Municipal Public Libraries in New York State.
 
2016 financial review – Postponed to a future meeting
 
Announcements - None
 
Public comment - None
 
Executive Session - None
 
The meeting was unanimously adjourned around 9:00 pm.