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Castleton Public Library Board of Trustees Meeting Tuesday January 21, 2020 Minutes Welcome/Pledge of Allegiance: The meeting was called to order by President Mitchum at 7:00 pm. Roll Call: Present: Shane Mitchum, President; Jacki Griffin, Vice President; Mary Claire Aitken, Secretary; Nathan Hans, Treasurer; Laurie Knaack, Trustee; Maria Marcucci, Trustee; and Melissa Tacke, Library Director. Adoption of Agenda: Agenda adopted upon motion of Treasurer Hans and seconded by Vice President Griffin. Unanimously approved. Public Comment: None Old Business: Library programs were discussed. The Director evaluation was presented. The Board self-evaluation was discussed, including ongoing Board member recruitment and training. Continuing education for current Board members was also discussed, including the possibility of UHLS presentations and webinar attendance. New Business: The Board reviewed changes to the Circulation Policy. Treasurer Hans motioned to approve the Circulation Policy with changes to the loan period for DVDs, new DVDs, and Wifi hotspots. Seconded by Vice President Griffin. The annual policy review was discussed. This review will be worked on and presented at a future Board meeting. President’s Report: None. Secretary’s Report: Treasurer Hans motioned to approve the December 2019 meeting minutes. Seconded by Vice President Griffin. Unanimously approved. Treasurer’s Report: Trustee Marcucci motioned to approve the December 2019 Check Detail Reports. Seconded by President Mitchum. Unanimously approved. Director’s Report: Director Tacke presented her monthly report for December 2019 which included comparative statistics for 2018 and 2019. Metrics were discussed for the the loan of Wifi hotspots. Friends Report: None. Committee Reports: None. Announcements: None. Executive Session: None. The meeting was adjourned upon motion by Treasurer Hans and seconded by Vice President Griffin at 8:15 pm.
Castleton Public Library Board of Trustees Meeting Monday, December 16, 2019 Minutes Welcome/Pledge of Allegiance: The meeting was called to order by Vice President Griffin at 7:00 pm. Roll Call: Present: Jacki Griffin, Vice President; Mary Claire Aitken, Secretary; Shane Mitchum, Trustee; Nathan Hans, Treasurer; Laurie Knaack, Trustee; and Melissa Tacke, Library Director. Excused: Maria Marcucci, Trustee. Adoption of Agenda: Agenda adopted upon motion of Treasurer Hans and seconded by Trustee Mitchum. Unanimously approved. Public Comment: None Old Business: Library programs were discussed. The 2019 revised budget was reviewed. Treasurer Hans motioned to approve the 2019 revised budget. Vice President Griffin seconded. Unanimously approved. The 2020 budget was reviewed. Treasurer Hans motioned to approve the 2020 budget. Seconded by Vice President Griffin. Unanimously approved. The 2020 staff pay rates were reviewed. Treasurer Hans motioned to approve the 2020 staff pay rates. Seconded by Trustee Mitchum. Unanimously approved. New Business: The board discussed the slate of officers for 2020. The slate of officers proposed is S. Mitchum as President; J. Griffin as Vice President; M. Aitken as Secretary; and N. Hans as Treasurer. Treasurer Hans motioned to approve the slate of officers. Seconded by Vice President Griffin. Unanimously approved. The UHLAN agreement was reviewed. Treasurer Hans motioned to approve the UHLAN agreement. Seconded by Trustee Mitchum. Unanimously approved. Trustee Knaack agreed to act as a third check signer. The board agreed to the 2020 meeting dates. President’s Report: None. Secretary’s Report: Treasurer Hans motioned to approve the November 2019 meeting minutes. Seconded by Vice President Griffin. Unanimously approved. Treasurer’s Report: Vice President Griffin motioned to approve the November 2019 Check Detail Reports. Seconded by Trustee Mitchum. Unanimously approved. Director’s Report: Director Tacke presented her monthly report for November 2019. She also discussed her participation on a panel for the fine free experience. Friends Report: None. Committee Reports: None. Announcements: None. Executive Session: None. The meeting was adjourned upon motion by Vice President Griffin and seconded by Trustee Mitchum at 7:45 pm.
Castleton Public Library Board of Trustees Meeting Monday November 18, 2019 Minutes Welcome/Pledge of Allegiance: The meeting was called to order by President Karis-Nix at 7:00 pm. Roll Call: Present: Olivia Karis-Nix, President; Jacki Griffin, Vice President; Mary Claire Aitken, Secretary; Shane Mitchum, Trustee; Nathan Hans, Treasurer; Maria Marcucci, Trustee; L. Knaack, Trustee; and Melissa Tacke, Library Director. Adoption of Agenda: Agenda adopted upon motion of Treasurer Hans and seconded by Trustee Marcucci. Unanimously approved. Public Comment: None Old Business: Library programs were discussed. Evaluations for the Board and the library director were submitted to be collated for discussion at the December 2019 Board meeting. New Business: The proposed CPL Mascot Contest document was reviewed and critiqued. Library Director Tacke will set up meetings with the Schodack CSD Superintendent and school principals to present the contest. The 2019 revised budget, 2020 budget, and the 2020 staff pay rates were presented and reviewed. A vote to adopt will be taken at the December 2019 meeting. Committee assignments were reviewed and reassigned. Trustee Knack was added to the Administrative, Policy and Community Outreach & Visibility Committees. Trustee Mitchum was added to the Finance and Sustainable Funding Committees. Secretary Aitken was added to the Operations/ Capital Projects. President’s Report: None. Secretary’s Report: Treasurer Hans motioned to approve the October 2019 meeting minutes. Seconded by Vice President Griffin. Unanimously approved. Treasurer’s Report: Trustee Marcucci motioned to approve the October 2019 Check Detail Reports. Seconded by Vice President Griffin. Unanimously approved. Director’s Report: Director Tacke presented her monthly report for October 2019. An outreach smartphone class at Castle Hill and Kindergarten class visits to the library were discussed. Friends Report: T. Scandurra, the Friends President attended the meeting and reported on fundraising events. Committee Reports: None Announcements: President Karis-Nix was thanked for her service to the Board and the library. Vice President will be the acting President for the December meeting. Executive Session: None The meeting was adjourned upon motion by Vice President Griffin and seconded by President Karis-Nix at 7:52 pm.
Castleton Public Library Board of Trustees Meeting Monday October 21, 2019 Minutes Welcome/Pledge of Allegiance: The meeting was called to order by President Karis-Nix at 7:00 pm. Roll Call: Present: Olivia Karis-Nix, President; Jacki Griffin, Vice President; Mary Claire Aitken, Secretary; Shane Mitchum, Trustee; Nathan Hans, Treasurer; Maria Marcucci, Trustee and Melissa Tacke, Library Director. Adoption of Agenda: Agenda adopted upon motion of Treasurer Hans and seconded by ?Vice President Griffin. Unanimously approved. Public Comment: None Old Business: Library programs were discussed. New Business: President Karis-Nix announced her resignation. The November 2019 meeting will be her last. Schodack Town board meeting attendance was discussed, it has been favorable. President’s Report: A potential Trustee, L. Knaack was presented and welcomed. Secretary’s Report: President Karis-Nix motioned to approve the September 2019 meeting minutes. Seconded by Vice President Griffin. Unanimously approved. Treasurer’s Report: Trustee Mitchum motioned to approve the September 2019 Check Detail Reports. Seconded by Trustee Marcucci. Unanimously approved. Director’s Report: Director Tacke presented her monthly report for September 2019. The Fine and Donation Revenue was analyzed. Usage of a potential wifi hotspot was reviewed. Usage of borrowed bakeware now on a more visible rack was discussed. Friends Report: None Committee Reports: The Community Outreach and Visibility Committee discussed preliminaries of a Mascot Contest. The contest will be geared to grades kindergarten through 12th and prizes will be awarded. The criteria will be related to local history, nature or areas. The goal is run the contest in Spring 2020, with the Board determining the winner. Announcements: None Executive Session: None The meeting was adjourned upon motion by Vice President Griffin and seconded by President Karis-Nix at 7:38pm.
Castleton Public Library Board of Trustees Meeting Monday September 16, 2019 Minutes Welcome/Pledge of Allegiance: The meeting was called to order by President Karis-Nix at 7:08 pm. Roll Call: Present: Olivia Karis-Nix, President; Jacki Griffin, Vice President; Mary Claire Aitken, Secretary; Shane Mitchum, Trustee; and Melissa Tacke, Library Director. Absent: Nathan Hans, Treasurer. Excused: Maria Marcucci, Trustee and Jillian Farrell, Trustee. Adoption of Agenda: Agenda adopted upon motion of Vice President Griffin and seconded by Trustee Mitchum. Unanimously approved. Public Comment: None Old Business: Library programs were discussed. New Business: The forms to be used for the staff evaluations and Board self-evaluation will be reviewed. President’s Report: Jillian Farrell has resigned her Trustee position. Recruitment of a new Trustee is needed and was discussed. Secretary’s Report: Vice President Griffin motioned to approve the July 2019 meeting minutes. Seconded by Trustee Mitchum. Unanimously approved. Treasurer’s Report: President Karis-Nix motioned to approve the July and August 2019 Check Detail Reports. Seconded by Vice President Griffin. Unanimously approved. Director’s Report: Director Tacke presented her monthly report for July and August 2019. The status of the budget was reviewed. The director spoke of her presentation to the Town Board. A 12.5% increase was requested. Friends Report: None Committee Reports: The Sustainable Funding Committee discussed meeting with and collaborating with other libraries. Announcements: None Executive Session: None The meeting was adjourned upon motion by Vice President Griffin and seconded by President Karis-Nix at 7:42pm.
Castleton Public Library Board of Trustees Meeting Monday July 15, 2019 Minutes Welcome/Pledge of Allegiance: The meeting was called to order by President Karis-Nix at 7:02 pm. Roll Call: Present: Olivia Karis-Nix, President; Jacki Griffin, Vice President; Mary Claire Aitken, Secretary; Nathan Hans, Treasurer; Maria Marcucci, Trustee; Jillian Farrell, Trustee; and Melissa Tacke, Library Director. Absent: Shane Mitchum, Trustee. Adoption of Agenda: Agenda adopted upon motion of Treasurer Hans and seconded by Vice President Griffin. Unanimously approved. Public Comment: None Old Business: Library programs were discussed. New Business: None President’s Report: None Secretary’s Report: Trustee Marcucci motioned to approve the June 2019 meeting minutes. Seconded by Treasurer Hans. Unanimously approved. Treasurer’s Report: President Karis-Nix motioned to approve the June 2019 Check Detail Reports. Seconded by Vice President Griffin. Unanimously approved. Director’s Report: Director Tacke presented her monthly report for July 2019. The Summer Reading Program was reviewed. Class field trips and camp visits were noted. Friends Report: None Committee Reports: The Finance Committee had a preliminary budget meeting and presented the action items for the Director to request from the Town of Schodack. This budget will be finalized prior to the end of July 2019. Announcements: None Executive Session: An Executive Session was held to discuss staff compensation. The meeting was adjourned upon motion by Treasurer Hans and seconded by Trustee Marcucci at 7:45pm.
Castleton Public Library Board of Trustees Meeting Monday June 17, 2019 Minutes Welcome/Pledge of Allegiance: The meeting was called to order by President Karis-Nix at 7:02 pm. Roll Call: Present: Olivia Karis-Nix, President; Mary Claire Aitken, Secretary; Nathan Hans, Treasurer; Maria Marcucci, Trustee; Shane Mitchum, Trustee; Jillian Farrell, Trustee; and Melissa Tacke, Library Director. Absent: Jacki Griffin, Vice President. Adoption of Agenda: Agenda adopted upon motion of Treasurer Hans and seconded by Trustee Mitchum. Unanimously approved. Old Business: A library donation was received, to be used for the long range plan. Options were discussed. There was a suggestion to upgrade the computers for public use. Quotes will be needed prior to final vote. Library programs were discussed. New Business: None President’s Report: President Karis-Nix discussed the need and plans for stable funding. Secretary’s Report: Treasurer Hans motioned to approve the May 2019 meeting minutes. Seconded by Trustee Mitchum. Unanimously approved. Treasurer’s Report: President Karis-Nix motioned to approve the May 2019 Check Detail Reports. Seconded by Trustee Marcucci. Unanimously approved. Director’s Report: Director Tacke presented her monthly report for June 2019. The Summer Reading Program was reviewed. Class field trips and camp visits were noted. Friends Report: None Committee Reports: The Community Outreach and Visibility Committee reported on action items, including marketing ideas and adult homebound services. Announcements: None Public Comment: None Executive Session: None The meeting was adjourned upon motion by Treasurer Hans and seconded by Trustee Marcucci at 8:15pm.
Castleton Public Library Board of Trustees Meeting Monday, May 20, 2019 Minutes Welcome/Pledge of Allegiance: The meeting was called to order by President Karis-Nix at 7:05 pm. Roll Call: Present: Olivia Karis-Nix, President; Nathan Hans, Treasurer; Maria Marcucci, Trustee; Shane Mitchum, Trustee; and Melissa Tacke, Library Director. Excused were Jillian Farrell, Trustee and Mary Claire Aitken, Secretary. Adoption of Agenda: Treasurer Hans motioned to approve the agenda. Seconded by Trustee Marcucci. Unanimously approved. Old Business: None New Business: The Board approved the hire of Johnna Murray Camp as a Library Aide. Vice-President Griffin motioned to approve the hire. Seconded by Trustee Marcucci. Unanimously approved. Public Comment: None President’s Report: None Secretary’s Report: Trustee Marcucci motioned to approve the April 2019 meeting minutes. Seconded by President Karis-Nix. Unanimously approved. Treasurer’s Report: Trustee Marcucci motioned to approve the April 2019 Check Detail Reports. Seconded by Vice-President Griffin. Unanimously approved. Director’s Report: Director Tacke presented her monthly report for May 2019. The Library is gearing up for the summer reading program. This year summer reading packets will be distributed to Green Meadow School as well as Castleton Elementary and the Middle School. Friends Report: Friends’ fundraising activities were discussed. Committee Reports: The Sustainable Funding Committee met and will be meeting with Nassau and East Greenbush libraries. The Community Outreach Committee met and discuss improved internet service for the library and the library’s social media presence. They will continue to meet monthly. Announcements: None Executive Session: None The meeting was adjourned upon motion by Treasurer Hans and seconded by Trustee Marcucci at 7:40pm.
Castleton Public Library Board of Trustees Meeting Monday April 15, 2019 Minutes Welcome/Pledge of Allegiance: Meeting called to order by President Karis-Nix at 7:03 pm. Roll Call: Present: Olivia Karis-Nix, President; Mary Claire Aitken, Secretary; Nathan Hans, Treasurer; Maria Marcucci, Trustee; Shane Mitchum, Trustee; Jacki Griffin, Vice President; and Melissa Tacke, Library Director. Absent: Jillian Farrell, Trustee. Adoption of Agenda: Adopted on motion of Treasurer Hans; seconded by Vice Pres. Griffin. Old Business: The Zack Goldstein Memorial will be held April 20, 2019 at 2pm with a plaque and picture dedication. Library programs were discussed. New Business: Quotes were reviewed for the furniture vendors for the Annex renovation. President Karis-Nix motioned to accept the quote from Creative Library Concepts and seconded by Treasurer Hans. The Board voted and the quote was unanimously approved. The Board discussed the need for a Meraki access point for WiFi access for the annex to improve library communication. The proposed cost is $500. President Karis-Nix motioned to approve the purchase and Treasurer Hans seconded. The Board voted unanimously to approve the purchase of the Meraki access point. The Board discussed the UHLS Youth My Card project, which is designed to remove barriers to library access with a fine-free limited access library card to be given to youth, allowing Castleton Public Library to both accept the My Card and sign up participants. Vice President Griffin motioned to accept the My Card program and Trustee Marcucci seconded. Unanimously approved. President’s Report: President Karis-Nix informed the Board that she completed paperwork for our County funding, a half-day UHLS training was done with the Director, new Board member training will be instituted, and the President and Library Director will meet the first Monday of the month to discuss library issues. Secretary’s Report: Treasurer Hans motioned to approve the March 2019 meeting minutes. Seconded by Trustee Marcucci. Unanimously approved. Treasurer’s Report: President Karis-Nix motioned to approve the March 2019 Check Detail Reports. Seconded by Vice President Griffin. Unanimously approved. Director’s Report: A renovation update was provided for the Annex. Data from the elimination of fines was presented for the first quarter of 2019, which demonstrated a less than expected overall loss of 8%, with an increase of donations. Funding was also received from the Kiwanis and Stewarts. Friends Report: Fundraising events were reviewed, such as the bottle drive. Committee Reports: The Finance Committee reported a request for increased funding from the Village. The Operations/Capital Projects Committee reported on the other items selected for the Annex renovation such as finishes and furniture. The Community Outreach and Visibility Committee reported on action items, including suggested attendance at the Town Board meetings to present library activities such as the Summer Reading Program. Announcements: None Public Comment: None Executive Session: None Adjourned upon motion by Trustee Marcucci and seconded by Treasurer Hans at 8:06pm.
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