Castleton Public Library Board of Trustees Meeting
Monday, September 19, 2022 Minutes
Welcome/Pledge of Allegiance
The meeting was called to order by President Mitchum at 7:00 pm.
Roll Call
Present (physical): Shane Mitchum, President; Patrick Cartwright, Vice President; Laurie Knaack, Secretary; Alyssa Mitchum, Treasurer; Colin Strainge, Trustee; Kate Bielawa, Trustee; Melissa Tacke, Library Director
Adoption of Agenda
The adoption of the agenda was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved.
Public Comment
Village of Castleton Trustee Lissa D’Aquanni attended virtually.
New Business
Long-Range Planning: The existing Long Range Plan for the library covered through 2021 and had been retained into 2022 during the COVID-19 pandemic. The board as a whole will resume focus on this and revise the plan. Director Tacke will share previous planning information with trustees, as well as information on prior focus groups with library users and non-library users, and community surveys performed in the past.
Trustee Recruiting: Director Tacke encouraged trustees to spread the word that one more trustee is needed.
Old Business
Halloween Costume giveaway: Director Tacke encouraged trustees to share that gently used costumes and accessories can be donated in advance and that a costume giveaway will be held on October 15.
Reports
President’s Report
Included with Finance committee report.
Secretary’s Report
Trustee Cartwright motioned to approve the July 2022 meeting minutes. Seconded by Trustee Strainge. Unanimously approved.
Treasurer’s Report
Trustee Cartwright motioned to approve the July 2022 Check Detail Reports. Seconded by Trustee Knaack. Unanimously approved.
Trustee Cartwright motioned to approve the August 2022 Check Detail Reports. Seconded by Trustee Knaack. Unanimously approved.
Director’s Report
Director Tacke presented statistics for July and August, highlighting the successful 2022 Summer Reading Program statistics with comparisons back to 2018.
Friends Report
The Friends of the Library held Music on the Lawn events July and August, as well as a successful raffle for donated gift certificates from local businesses. Their next fundraiser will be a takeout-only pasta dinner at the Village Firehouse on October 15. Preorders are encouraged.
Committee Reports
Finance: will meet in the next month. Budget is being drafted with approximately a 10% increase. A rough idea of the budget will be presented to the Town of Schodack board at their next meeting.
Administrative: will reconvene in the fall to plan for continuing education for trustees.
Operations/Capital Projects: did not meet.
Policy: did not meet. Director Tacke will share current policies for review soon.
Sustainable Funding: President Mitchum will talk to the Friends of the Library soon to keep them informed. The committee is planning 259 budget vote discussions with local leaders including town and school district and the Village board. Committee and Director are working on a mock 2024 budget to illustrate what services the library could offer if sustained funding were achieved through a budget vote.
Library Space: Director met with Village of Castleton Mayor Joe Keegan and a landscape architect regarding the first design for the Village Hall lawn.
Community Outreach & Visibility: did not meet.
Announcements
None.
Public Comment
Village of Castleton Trustee Lissa D’Aquanni shared that the Community Visioning Workshop held in August went well and she will share the report with trustees. In addition, Village Trustee Lissa D’Aquanni shared that Castleton is applying for a NY Forward grant, which is a grant program for cities throughout the state, focusing on smaller communities. If awarded, the grant could fund transformative economic development projects such as parks, community centers, or public space improvements for the Village Hall. The Village Local Waterfront Revitalization Plan committee has also applied for a grant to update the decades-old plan and focus on revitalization including Schermerhorn Park.
Executive Session
None.
Adjournment
The meeting was adjourned at 7:32 pm.
Monday, September 19, 2022 Minutes
Welcome/Pledge of Allegiance
The meeting was called to order by President Mitchum at 7:00 pm.
Roll Call
Present (physical): Shane Mitchum, President; Patrick Cartwright, Vice President; Laurie Knaack, Secretary; Alyssa Mitchum, Treasurer; Colin Strainge, Trustee; Kate Bielawa, Trustee; Melissa Tacke, Library Director
Adoption of Agenda
The adoption of the agenda was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved.
Public Comment
Village of Castleton Trustee Lissa D’Aquanni attended virtually.
New Business
Long-Range Planning: The existing Long Range Plan for the library covered through 2021 and had been retained into 2022 during the COVID-19 pandemic. The board as a whole will resume focus on this and revise the plan. Director Tacke will share previous planning information with trustees, as well as information on prior focus groups with library users and non-library users, and community surveys performed in the past.
Trustee Recruiting: Director Tacke encouraged trustees to spread the word that one more trustee is needed.
Old Business
Halloween Costume giveaway: Director Tacke encouraged trustees to share that gently used costumes and accessories can be donated in advance and that a costume giveaway will be held on October 15.
Reports
President’s Report
Included with Finance committee report.
Secretary’s Report
Trustee Cartwright motioned to approve the July 2022 meeting minutes. Seconded by Trustee Strainge. Unanimously approved.
Treasurer’s Report
Trustee Cartwright motioned to approve the July 2022 Check Detail Reports. Seconded by Trustee Knaack. Unanimously approved.
Trustee Cartwright motioned to approve the August 2022 Check Detail Reports. Seconded by Trustee Knaack. Unanimously approved.
Director’s Report
Director Tacke presented statistics for July and August, highlighting the successful 2022 Summer Reading Program statistics with comparisons back to 2018.
Friends Report
The Friends of the Library held Music on the Lawn events July and August, as well as a successful raffle for donated gift certificates from local businesses. Their next fundraiser will be a takeout-only pasta dinner at the Village Firehouse on October 15. Preorders are encouraged.
Committee Reports
Finance: will meet in the next month. Budget is being drafted with approximately a 10% increase. A rough idea of the budget will be presented to the Town of Schodack board at their next meeting.
Administrative: will reconvene in the fall to plan for continuing education for trustees.
Operations/Capital Projects: did not meet.
Policy: did not meet. Director Tacke will share current policies for review soon.
Sustainable Funding: President Mitchum will talk to the Friends of the Library soon to keep them informed. The committee is planning 259 budget vote discussions with local leaders including town and school district and the Village board. Committee and Director are working on a mock 2024 budget to illustrate what services the library could offer if sustained funding were achieved through a budget vote.
Library Space: Director met with Village of Castleton Mayor Joe Keegan and a landscape architect regarding the first design for the Village Hall lawn.
Community Outreach & Visibility: did not meet.
Announcements
None.
Public Comment
Village of Castleton Trustee Lissa D’Aquanni shared that the Community Visioning Workshop held in August went well and she will share the report with trustees. In addition, Village Trustee Lissa D’Aquanni shared that Castleton is applying for a NY Forward grant, which is a grant program for cities throughout the state, focusing on smaller communities. If awarded, the grant could fund transformative economic development projects such as parks, community centers, or public space improvements for the Village Hall. The Village Local Waterfront Revitalization Plan committee has also applied for a grant to update the decades-old plan and focus on revitalization including Schermerhorn Park.
Executive Session
None.
Adjournment
The meeting was adjourned at 7:32 pm.
| sep2022packet.pdf |
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