Monday, September 21, 2020 Minutes
Welcome/Pledge of Allegiance: The meeting was called to order by President Mitchum at 7:03 pm.
Roll Call: Present: Shane Mitchum, President; Jacki Griffin, Vice President; Nathan Hans, Treasurer; Mary Claire Aitken, Secretary; Maria Marcucci, Trustee; Laurie Knaack, Trustee; and Melissa Tacke, Library Director.
Adoption of Agenda: Agenda adopted upon the motion of Vice President Griffin and seconded by Trustee Mitchum. Unanimously approved.
Public Comment: None.
Old Business: Changes in library operating hours were discussed. During the reopening process, walk-in service started on September 9, 2020 and the volume of patrons is monitored. Director Tacke will consider increase in library hours. The COVID 19 NYS website will be monitored for infection rates to address occupancy. Trustee recruitment is needed. The Board is to promote the one vacancy available. Director Tacke will add this announcement to the Library Facebook page and publications The Advertiser and Our Towne.
New Business: The policy for the COVID leave due to infection and/or quarantine was originally approved through September 2020. The policy was discussed and proposed to extend through June 30, 2021. A motion was made to approve the extension by Vice President Griffin and seconded by Trustee Marcucci. Unanimously approved. Board discussed a change to employee sick leave accruals, to permanently increase to one hour of sick leave for every 30 hours of work, starting September 30, 2020, to take after January 1, 2021. The sick leave policy was further discussed in terms of policy, impact on the budget and current accrual policy. This increase in sick leave was accepted until the policy can be updated and reviewed upon the motion of Vice President Griffin and seconded by Trustee Marcucci. Unanimously approved.
President’s Report: None
Secretary’s Report: Vice President Griffin motioned to approve the August 2020 meeting minutes and transcript. Seconded by Trustee Marcucci. Unanimously approved.
Treasurer’s Report: Vice President Griffin motioned to approve the August 2020 Check Detail Reports. Seconded by Trustee Marcucci. Unanimously approved.
Director’s Report: Director Tacke presented her monthly report for August 2020. The 2020 Summer Reading Program was discussed. While the program was very different in terms of signups, programs and attendance, the Trustees praised the initiative for its engagement during this time.
Friends Report: None.
Committee Reports: The Finance committee is working on the 2021 budget. The Operations committee met and agreed to provide funds to the Village of Castleton for radiator improvements in the Village Hall. The Outreach committee met and discussed the promotion of library services. It was noted that Instagram is not a project that will be pursued. No other committees met.
Public Comment: None.
Prior to the Executive Session, there was a brief pause to present a non-public announcement.
Executive Session: There was a motion to adjourn by Vice President Griffin and seconded by Trustee Marcucci. A discussion of pay raises for the staff was held.
The meeting was adjourned on the motion by Vice President Griffin and seconded by Trustee Marcucci at 8:15 pm.