Castleton Public Library Board of Trustees Meeting
September 2017 Minutes
Welcome/Pledge of Allegiance: The meeting was called to order by Treasurer Hans at 7:05 pm.
Roll Call: Present: Nathan Hans, Treasurer; Maria Marcucci, Trustee; Zachary Goldstein, Trustee; Mary Claire Aitken, Trustee; Melissa Tacke, Library Director, Olivia Karis-Nix, President; Ryan Mullahy, Vice President. Absent: Sarah Niemitalo, Secretary
Adoption of Agenda: Agenda was adopted on the motion of Trustee Marcucci and seconded by Trustee Aitken.
Public Comment: None
President’s Report: None
Secretary’s Report: Trustee Marcucci motioned to adopt the August minutes and seconded by Trustee Aitken. Unanimously approved.
Treasurer’s Report: Treasurer Hans reported everything is on track. Director received quotes from Herrington’s (doors) and Wohlberg Electric (lighting fixtures). Grant funds will not come until next summer and the plan continues to use reserves until grant funds are received. Trustee Marcucci motioned to approve the check detail and seconded by Trustee Aitken. Unanimously approved.
Director’s Report: see attached
Friends’ Report: Theresa Scandurra is the new president of the Friends of Castleton Public Library and provided a report to the Board. The Applebee’s fundraiser event was a success and raised $600. September 8, 2018 is the proposed date for the next event and may utilize the new Castleton Diner as the location. Events coming up for the Friends include CES Community Day on September 23, 2017 and a bake sale at the Schodack Island Fall Festival on September 30, 2017. A Quilt raffle is going on, to be drawn on October 18, 2017. November 18, 2017 is the fundraiser at Barnes and Noble. The Friends have a goal of raising $10,000 which will include an additional 20% of overall sales if a threshold of $10,000 is met. Activities will be held every hour, including a Zumba class and a massage therapist. November 3, 2017 at 7pm is the date and time of a Cheesecake Factory tasting at home of President Scandurra. Details to follow. Pickup of cheesecake orders on November 18, 2017.
Committee Reports: No updates
Old Business:
Renovation of the Annex: Bids are in, $43, 197 is the total. The library is eligible for 50% NYS grant and asking for $21, 597. There are issues with funding due to increase in grant requests and while this library meets criteria, it is unknown what the award will be. $43,812 is the current surplus at the library and the project will be funded with this amount, with the intent of replacing this amount with funding received. Motion to approve the Construction grant by Trustee Marcucci, and seconded by Trustee Goldstein. Unanimously approved.
Library Word of Mouth: Costume giveaway on October 14, 2017
New Business:
Appointment of New Library Aide: Kerry Bouton hired at $10.50. Motion to approve by President Karis-Nix and seconded by Trustee Goldstein. Unanimously approved
Financial Review: The Board will consider a capital funds project per recommendation of Mr Adams.
Long Range Planning: Table discussion for action steps. Objectives were discussed.
Meeting adjourned upon motion by Trustee Aitken at 8:13 pm.
September 2017 Minutes
Welcome/Pledge of Allegiance: The meeting was called to order by Treasurer Hans at 7:05 pm.
Roll Call: Present: Nathan Hans, Treasurer; Maria Marcucci, Trustee; Zachary Goldstein, Trustee; Mary Claire Aitken, Trustee; Melissa Tacke, Library Director, Olivia Karis-Nix, President; Ryan Mullahy, Vice President. Absent: Sarah Niemitalo, Secretary
Adoption of Agenda: Agenda was adopted on the motion of Trustee Marcucci and seconded by Trustee Aitken.
Public Comment: None
President’s Report: None
Secretary’s Report: Trustee Marcucci motioned to adopt the August minutes and seconded by Trustee Aitken. Unanimously approved.
Treasurer’s Report: Treasurer Hans reported everything is on track. Director received quotes from Herrington’s (doors) and Wohlberg Electric (lighting fixtures). Grant funds will not come until next summer and the plan continues to use reserves until grant funds are received. Trustee Marcucci motioned to approve the check detail and seconded by Trustee Aitken. Unanimously approved.
Director’s Report: see attached
Friends’ Report: Theresa Scandurra is the new president of the Friends of Castleton Public Library and provided a report to the Board. The Applebee’s fundraiser event was a success and raised $600. September 8, 2018 is the proposed date for the next event and may utilize the new Castleton Diner as the location. Events coming up for the Friends include CES Community Day on September 23, 2017 and a bake sale at the Schodack Island Fall Festival on September 30, 2017. A Quilt raffle is going on, to be drawn on October 18, 2017. November 18, 2017 is the fundraiser at Barnes and Noble. The Friends have a goal of raising $10,000 which will include an additional 20% of overall sales if a threshold of $10,000 is met. Activities will be held every hour, including a Zumba class and a massage therapist. November 3, 2017 at 7pm is the date and time of a Cheesecake Factory tasting at home of President Scandurra. Details to follow. Pickup of cheesecake orders on November 18, 2017.
Committee Reports: No updates
Old Business:
Renovation of the Annex: Bids are in, $43, 197 is the total. The library is eligible for 50% NYS grant and asking for $21, 597. There are issues with funding due to increase in grant requests and while this library meets criteria, it is unknown what the award will be. $43,812 is the current surplus at the library and the project will be funded with this amount, with the intent of replacing this amount with funding received. Motion to approve the Construction grant by Trustee Marcucci, and seconded by Trustee Goldstein. Unanimously approved.
Library Word of Mouth: Costume giveaway on October 14, 2017
New Business:
Appointment of New Library Aide: Kerry Bouton hired at $10.50. Motion to approve by President Karis-Nix and seconded by Trustee Goldstein. Unanimously approved
Financial Review: The Board will consider a capital funds project per recommendation of Mr Adams.
Long Range Planning: Table discussion for action steps. Objectives were discussed.
Meeting adjourned upon motion by Trustee Aitken at 8:13 pm.
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