Castleton Public Library Board of Trustees Meeting
Monday, October 17, 2022 Minutes
Welcome/Pledge of Allegiance
The meeting was called to order by President Mitchum at 7:06 pm.
Roll Call
Present (physical): Shane Mitchum, President; Patrick Cartwright, Vice President; Laurie Knaack,
Secretary; Alyssa Mitchum, Treasurer; Colin Strainge, Trustee; Melissa Tacke, Library Director
Absent: Kate Bielawa, Trustee
Adoption of Agenda
The adoption of the agenda was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved.
Public Comment
None.
New Business
2023 Draft Budget: Director Tacke and the Finance committee shared the 2023 proposed budget with the board for review and comment (to be formally approved at the December board meeting). Director Tacke also presented this to the Town of Schodack board at their last meeting.
Old Business
Long-Range Planning: The board will review the existing Long Range Plan and reconvene in a board retreat in early November to plan an approach for community surveys and updating of the Plan.
Trustee Recruiting: Director Tacke encouraged trustees to spread the word that one more trustee is needed.
Library word-of-mouth advertising: Director Tacke encouraged trustees to share that there will be a Thursday, December 1 book signing with author Jon Sorensen.
Reports
President’s Report
Included with Finance committee report.
Secretary’s Report
Trustee Cartwright motioned to approve the September 2022 meeting minutes. Seconded by Trustee Strainge. Unanimously approved.
Treasurer’s Report
Trustee Cartwright motioned to approve the September 2022 Check Detail Reports. Seconded by Trustee Knaack. Unanimously approved.
Director’s Report
Director Tacke presented statistics for September, with a comparison against 2020 and 2021. Circulation and program attendance has continued to shift slightly back toward more physical materials and in-person program attendance compared with 2020.
Friends Report
The Friends of the Library held a successful Pasta Dinner takeout event in early October and will be again participating in the Barnes & Noble Bookfair on Saturday, November 19 at the Colonie Center location.
Committee Reports
Finance: met to draft the 2023 budget, shared with the board at the start of this meeting.
Administrative: will plan to meet before the next board meeting to plan for 2023 continuing education for trustees.
Operations/Capital Projects: did not meet.
Policy: did not meet. Director Tacke will share current policies for review with the committee.
Sustainable Funding: The committee met and created some proposed variants of a 2024 budget to discuss with the board, considering additional hours/services that could be offered if various proportions of sustained funding were achieved through a budget vote.
Library Space: did not meet.
Community Outreach & Visibility: did not meet.
Announcements
November meeting date change: The November Board of Trustees meeting will be held on Monday, November 14 at 6:00 pm.
Public Comment
None.
Executive Session
None.
Adjournment
The meeting was adjourned at 7:55 pm.
Monday, October 17, 2022 Minutes
Welcome/Pledge of Allegiance
The meeting was called to order by President Mitchum at 7:06 pm.
Roll Call
Present (physical): Shane Mitchum, President; Patrick Cartwright, Vice President; Laurie Knaack,
Secretary; Alyssa Mitchum, Treasurer; Colin Strainge, Trustee; Melissa Tacke, Library Director
Absent: Kate Bielawa, Trustee
Adoption of Agenda
The adoption of the agenda was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved.
Public Comment
None.
New Business
2023 Draft Budget: Director Tacke and the Finance committee shared the 2023 proposed budget with the board for review and comment (to be formally approved at the December board meeting). Director Tacke also presented this to the Town of Schodack board at their last meeting.
Old Business
Long-Range Planning: The board will review the existing Long Range Plan and reconvene in a board retreat in early November to plan an approach for community surveys and updating of the Plan.
Trustee Recruiting: Director Tacke encouraged trustees to spread the word that one more trustee is needed.
Library word-of-mouth advertising: Director Tacke encouraged trustees to share that there will be a Thursday, December 1 book signing with author Jon Sorensen.
Reports
President’s Report
Included with Finance committee report.
Secretary’s Report
Trustee Cartwright motioned to approve the September 2022 meeting minutes. Seconded by Trustee Strainge. Unanimously approved.
Treasurer’s Report
Trustee Cartwright motioned to approve the September 2022 Check Detail Reports. Seconded by Trustee Knaack. Unanimously approved.
Director’s Report
Director Tacke presented statistics for September, with a comparison against 2020 and 2021. Circulation and program attendance has continued to shift slightly back toward more physical materials and in-person program attendance compared with 2020.
Friends Report
The Friends of the Library held a successful Pasta Dinner takeout event in early October and will be again participating in the Barnes & Noble Bookfair on Saturday, November 19 at the Colonie Center location.
Committee Reports
Finance: met to draft the 2023 budget, shared with the board at the start of this meeting.
Administrative: will plan to meet before the next board meeting to plan for 2023 continuing education for trustees.
Operations/Capital Projects: did not meet.
Policy: did not meet. Director Tacke will share current policies for review with the committee.
Sustainable Funding: The committee met and created some proposed variants of a 2024 budget to discuss with the board, considering additional hours/services that could be offered if various proportions of sustained funding were achieved through a budget vote.
Library Space: did not meet.
Community Outreach & Visibility: did not meet.
Announcements
November meeting date change: The November Board of Trustees meeting will be held on Monday, November 14 at 6:00 pm.
Public Comment
None.
Executive Session
None.
Adjournment
The meeting was adjourned at 7:55 pm.
| oct2022packet.pdf |
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