Castleton Public Library Board of Trustees Meeting
Monday, May 15, 2023 Minutes
Welcome/Pledge of Allegiance
The meeting was called to order by President Mitchum at 7:01 pm.
Roll Call
Present (physical): Shane Mitchum, President; Patrick Cartwright, Vice President; Alyssa Mitchum,
Treasurer; Laurie Knaack, Secretary; Colin Strainge, Trustee; Kate Bielawa, Trustee;
Meghan Johnston, Trustee; Melissa Tacke, Library Director
Absent: none
Adoption of Agenda
The adoption of the agenda was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved.
Public Comment
New Village of Castleton trustee Rebekah Timerman attended in person.
New Business
Library Funding Proposition – Presentation and Q&A: No members of the public were present at the beginning of the meeting for further Q&A. Director Tacke recapped the prior small Q&A held at the library and shared with the board that she will promptly post online to notify the public of the results after the May 16 vote.
New Hire – Library Assistant: Trustee Johnston motioned to approve the hire and pay rate of new Library Assistant Melanie Sheldon. Trustee Knaack seconded. Unanimously approved.
2022 Financial Review: Consultant William C. Adams reviewed the 2022 financial activity of the library and provided a letter validating that records are current and accurate, and that the budget-to-actual comparison for the 2022 Fiscal Year shows that all line-item expenditures were within the original adopted budgeted amount.
Old Business
Long-range planning: Director Tacke will send a draft of the long-range plan to trustees prior to the June meeting for review and revision. Tim Burke of UHLS will attend the June meeting to discuss his thoughts about the draft long-range-plan.
Library word-of-mouth advertising: Director Tacke encouraged trustees to share the date for the Summer Reading Club Kickoff on Saturday, June 24 from 10:30-3:30.
Reports
President’s Report
No report.
Secretary’s Report
Trustee Cartwright motioned to approve the April 2023 regular meeting minutes. Seconded by Trustee Strainge. Unanimously approved.
Treasurer’s Report
Trustee Cartwright motioned to approve the April 2023 Check Detail Reports. Seconded by Trustee Knaack. Unanimously approved.
Director’s Report
Director Tacke presented statistics for April, with a comparison against previous years. Notably, online marketing reach has increased significantly since 2021.
Friends Report
The Friends of the Library held a very successful Plant Sale on May 6 and are now preparing for baked goods sales at the Schodack Town Music in the Park events this summer.
Committee Reports
All committees report plans to meet again after the outcome of the sustainable funding vote.
Finance: did not meet.
Administrative: did not meet.
Operations/Capital Projects: did not meet.
Policy: did not meet.
Sustainable Funding: updates included above.
Library Space: did not meet.
Community Outreach & Visibility: did not meet.
Announcements
Director Tacke will be away from the 19th-27th of May. During this time period, if President Mitchum cannot be reached due to his own travel plans, he has delegated his authority to respond to circumstances that necessitate Board involvement (such as emergency circumstances requiring temporary closure of the Library) to Trustee Knaack, who expects to be at home in the Village during this time period and has provided contact information for sharing with library staff.
Public Comment
None.
Executive Session
None.
Adjournment
The meeting was adjourned at 7:24 pm.
Monday, May 15, 2023 Minutes
Welcome/Pledge of Allegiance
The meeting was called to order by President Mitchum at 7:01 pm.
Roll Call
Present (physical): Shane Mitchum, President; Patrick Cartwright, Vice President; Alyssa Mitchum,
Treasurer; Laurie Knaack, Secretary; Colin Strainge, Trustee; Kate Bielawa, Trustee;
Meghan Johnston, Trustee; Melissa Tacke, Library Director
Absent: none
Adoption of Agenda
The adoption of the agenda was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved.
Public Comment
New Village of Castleton trustee Rebekah Timerman attended in person.
New Business
Library Funding Proposition – Presentation and Q&A: No members of the public were present at the beginning of the meeting for further Q&A. Director Tacke recapped the prior small Q&A held at the library and shared with the board that she will promptly post online to notify the public of the results after the May 16 vote.
New Hire – Library Assistant: Trustee Johnston motioned to approve the hire and pay rate of new Library Assistant Melanie Sheldon. Trustee Knaack seconded. Unanimously approved.
2022 Financial Review: Consultant William C. Adams reviewed the 2022 financial activity of the library and provided a letter validating that records are current and accurate, and that the budget-to-actual comparison for the 2022 Fiscal Year shows that all line-item expenditures were within the original adopted budgeted amount.
Old Business
Long-range planning: Director Tacke will send a draft of the long-range plan to trustees prior to the June meeting for review and revision. Tim Burke of UHLS will attend the June meeting to discuss his thoughts about the draft long-range-plan.
Library word-of-mouth advertising: Director Tacke encouraged trustees to share the date for the Summer Reading Club Kickoff on Saturday, June 24 from 10:30-3:30.
Reports
President’s Report
No report.
Secretary’s Report
Trustee Cartwright motioned to approve the April 2023 regular meeting minutes. Seconded by Trustee Strainge. Unanimously approved.
Treasurer’s Report
Trustee Cartwright motioned to approve the April 2023 Check Detail Reports. Seconded by Trustee Knaack. Unanimously approved.
Director’s Report
Director Tacke presented statistics for April, with a comparison against previous years. Notably, online marketing reach has increased significantly since 2021.
Friends Report
The Friends of the Library held a very successful Plant Sale on May 6 and are now preparing for baked goods sales at the Schodack Town Music in the Park events this summer.
Committee Reports
All committees report plans to meet again after the outcome of the sustainable funding vote.
Finance: did not meet.
Administrative: did not meet.
Operations/Capital Projects: did not meet.
Policy: did not meet.
Sustainable Funding: updates included above.
Library Space: did not meet.
Community Outreach & Visibility: did not meet.
Announcements
Director Tacke will be away from the 19th-27th of May. During this time period, if President Mitchum cannot be reached due to his own travel plans, he has delegated his authority to respond to circumstances that necessitate Board involvement (such as emergency circumstances requiring temporary closure of the Library) to Trustee Knaack, who expects to be at home in the Village during this time period and has provided contact information for sharing with library staff.
Public Comment
None.
Executive Session
None.
Adjournment
The meeting was adjourned at 7:24 pm.
| may2023packet.pdf |
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