Castleton Public Library Board of Trustees Meeting
Monday March 18, 2019 Minutes
Welcome/Pledge of Allegiance: Meeting called to order by President Karis-Nix at 7:03 pm.
Roll Call: Present: Mary Claire Aitken, Secretary; Nathan Hans, Treasurer; Maria Marcucci, Trustee; Shane Mitchum, Trustee; Jillian Farrell, Trustee; Jacki Griffin, Vice President; and Melissa Tacke, Library Director.
Adoption of Agenda: Agenda adopted upon motion of Treasurer Hans and seconded by Vice President Griffin.
Public Comment: None
President’s Report: None
Secretary’s Report: Vice President Griffin motioned to approve the February 2019 meeting minutes. Seconded by Treasurer Hans. Unanimously approved.
Treasurer’s Report: President Karis-Nix motioned to approve the February 2019 Check Detail Reports. Seconded by Vice President Griffin. Unanimously approved.
Director’s Report: Director Tacke presented her monthly report for March. The director reported funding was received from the Town of Schodack in February. The annual Staff Development Day was held. Staff also attended workplace violence & sexual harassment training. Also, an experienced cataloger working on a grant catalogued historical books.
Friends Report: None
Committee Reports: Trustee Farrell was appointed to the Finance Committee. The Policy Committee approved a draft of the Meeting Room Policy. The Board discussed the Meeting Room Policy. Vice President Griffin motioned to approve the Meeting Room Policy with a second by Trustee Marcucci. Unanimously approved. Refer to Old Business for information related to the Library Space committee.
Old Business: The lease agreement with the Village of Castleton was reviewed. Treasurer Hans motioned to approve the lease agreement and Vice President Griffin seconded. Unanimously approved. The bids for the A/V vendors for the annex renovation were reviewed. Trustee Farrell abstained and a vote was held 6-0 to approve AudioVisual Sales and Service as the vendor. President Karis-Nix motioned to approve and Treasurer Hans seconded the selection. Unanimously approved. The Zack Goldstein Memorial was discussed. The director evaluation and board self-evaluation were reviewed and discussed. Library programs and Trustee attendance for programs were discussed.
New Business: The 2018 Financial Review was reviewed. Trustee Mitchum volunteered to be the new check signer.
Announcements: None
Executive Session: None
The meeting was adjourned upon motion by Treasurer Hans and seconded by Vice President Griffin at 8:11pm.
Monday March 18, 2019 Minutes
Welcome/Pledge of Allegiance: Meeting called to order by President Karis-Nix at 7:03 pm.
Roll Call: Present: Mary Claire Aitken, Secretary; Nathan Hans, Treasurer; Maria Marcucci, Trustee; Shane Mitchum, Trustee; Jillian Farrell, Trustee; Jacki Griffin, Vice President; and Melissa Tacke, Library Director.
Adoption of Agenda: Agenda adopted upon motion of Treasurer Hans and seconded by Vice President Griffin.
Public Comment: None
President’s Report: None
Secretary’s Report: Vice President Griffin motioned to approve the February 2019 meeting minutes. Seconded by Treasurer Hans. Unanimously approved.
Treasurer’s Report: President Karis-Nix motioned to approve the February 2019 Check Detail Reports. Seconded by Vice President Griffin. Unanimously approved.
Director’s Report: Director Tacke presented her monthly report for March. The director reported funding was received from the Town of Schodack in February. The annual Staff Development Day was held. Staff also attended workplace violence & sexual harassment training. Also, an experienced cataloger working on a grant catalogued historical books.
Friends Report: None
Committee Reports: Trustee Farrell was appointed to the Finance Committee. The Policy Committee approved a draft of the Meeting Room Policy. The Board discussed the Meeting Room Policy. Vice President Griffin motioned to approve the Meeting Room Policy with a second by Trustee Marcucci. Unanimously approved. Refer to Old Business for information related to the Library Space committee.
Old Business: The lease agreement with the Village of Castleton was reviewed. Treasurer Hans motioned to approve the lease agreement and Vice President Griffin seconded. Unanimously approved. The bids for the A/V vendors for the annex renovation were reviewed. Trustee Farrell abstained and a vote was held 6-0 to approve AudioVisual Sales and Service as the vendor. President Karis-Nix motioned to approve and Treasurer Hans seconded the selection. Unanimously approved. The Zack Goldstein Memorial was discussed. The director evaluation and board self-evaluation were reviewed and discussed. Library programs and Trustee attendance for programs were discussed.
New Business: The 2018 Financial Review was reviewed. Trustee Mitchum volunteered to be the new check signer.
Announcements: None
Executive Session: None
The meeting was adjourned upon motion by Treasurer Hans and seconded by Vice President Griffin at 8:11pm.
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