Castleton Public Library Board of Trustees Meeting
Tuesday, January 17, 2023 Minutes
Welcome/Pledge of Allegiance
The meeting was called to order by President Mitchum at 7:08pm.
Roll Call
Present (Physical): Shane Mitchum, President; Alyssa Mitchum, Treasurer; Kate Bielawa, Trustee; Colin Strainge, Trustee; Meghan Johnston, Trustee.
Present (Zoom): Melissa Tacke, Library Director; Patrick Cartwright, Vice President.
Absent: Laurie Knaack, Secretary.
Adoption of Agenda
The adoption of the agenda was motioned by Trustee Cartwright and seconded by Trustee Strainge. Unanimously approved.
Public Comment
None.
New Business
Election of officers: The adoption of the 2023 Election of officers was motioned by Trustee Cartwright and seconded by Trustee Strainge. Unanimously approved.
Committee Assignments: All board members will remain on the same committee assignments. Trustee Johnston selected Library Space and will notify Director Tacke by the next board meeting of her second selection.
UHLAN Agreement: The adoption of the 2023 UHLAN Agreement was motioned by Trustee Cartwright and seconded by Trustee Strainge. Unanimously approved.
Old Business
Board self evaluations: President Mitchum received all Director and Self Evaluations for the 2022 year.
Areas to call out for improvement were noted as:
Corrections to the 2022 Revised Budget: Corrections regarding the grant income line. The adoption of the 2022 Revised Budget was motioned by Trustee Cartwright and seconded by Trustee Strainge. Unanimously approved.
Long-range planning: We have received 160 online public survey responses. Postcards went out the previous week of the January board meeting. Upper Hudson is going to hold a focus group on our behalf in February. Director Tacke asked for assistance in identifying anyone who is not a library user to suggest for this focus group.
Library word-of-mouth advertising: Director Tacke shared the events that are taking place during the month of February and highlighted all of the in person events during the February school break.
Presidents Report: None
Secretary’s Report:
Trustee Cartwright motioned to approve the December 2022 meeting minutes. Seconded by Trustee Strainge. Unanimously approved.
Treasurer’s Report:
Trustee Cartwright motioned to approve the December 2022 Check Detail Reports. Seconded by Trustee Strainge. Unanimously approved.
Director’s Report:
Director Tacke presented the Comparative Statistics for 2022. We are not quite back to 2019 numbers however there has been a significant increase from 2021. Director Tacke noted the library card holders had an artificial inflation in 2020 and 2021 due expired cards being renewed systemwide in that time period.
Friends Report:
Friends of Library meeting taking place January 17th to discuss what fundraisers they will have for the 2023 year.
Committee Reports:
Finance: No report.
Administrative: No reports.
Operations/Capital Projects: Did not meet.
Policy: Did not meet.
Sustainable Funding: Rescheduling meeting. Director Tacke shared an infographic with President Mitchum and Trustee Mitchum and will share with the board at the February meeting.
Library Space: Did not meet.
Community Outreach and Visibility: Did not meet.
Announcements: None
Public Comment: None
Executive Session: None
Adjournment:
The meeting was adjourned at 7:36pm.
Tuesday, January 17, 2023 Minutes
Welcome/Pledge of Allegiance
The meeting was called to order by President Mitchum at 7:08pm.
Roll Call
Present (Physical): Shane Mitchum, President; Alyssa Mitchum, Treasurer; Kate Bielawa, Trustee; Colin Strainge, Trustee; Meghan Johnston, Trustee.
Present (Zoom): Melissa Tacke, Library Director; Patrick Cartwright, Vice President.
Absent: Laurie Knaack, Secretary.
Adoption of Agenda
The adoption of the agenda was motioned by Trustee Cartwright and seconded by Trustee Strainge. Unanimously approved.
Public Comment
None.
New Business
Election of officers: The adoption of the 2023 Election of officers was motioned by Trustee Cartwright and seconded by Trustee Strainge. Unanimously approved.
Committee Assignments: All board members will remain on the same committee assignments. Trustee Johnston selected Library Space and will notify Director Tacke by the next board meeting of her second selection.
UHLAN Agreement: The adoption of the 2023 UHLAN Agreement was motioned by Trustee Cartwright and seconded by Trustee Strainge. Unanimously approved.
Old Business
Board self evaluations: President Mitchum received all Director and Self Evaluations for the 2022 year.
Areas to call out for improvement were noted as:
- Board Members representing the library to the community. Suggestions were to get back on track with Schodack Town Board Meetings in addition to board members taking turns sitting in at the school board meetings.
- Regularly scheduled Committee Meetings
- Library Space and Front Lawn
- Continuing Education
- Community Involvement
Corrections to the 2022 Revised Budget: Corrections regarding the grant income line. The adoption of the 2022 Revised Budget was motioned by Trustee Cartwright and seconded by Trustee Strainge. Unanimously approved.
Long-range planning: We have received 160 online public survey responses. Postcards went out the previous week of the January board meeting. Upper Hudson is going to hold a focus group on our behalf in February. Director Tacke asked for assistance in identifying anyone who is not a library user to suggest for this focus group.
Library word-of-mouth advertising: Director Tacke shared the events that are taking place during the month of February and highlighted all of the in person events during the February school break.
Presidents Report: None
Secretary’s Report:
Trustee Cartwright motioned to approve the December 2022 meeting minutes. Seconded by Trustee Strainge. Unanimously approved.
Treasurer’s Report:
Trustee Cartwright motioned to approve the December 2022 Check Detail Reports. Seconded by Trustee Strainge. Unanimously approved.
Director’s Report:
Director Tacke presented the Comparative Statistics for 2022. We are not quite back to 2019 numbers however there has been a significant increase from 2021. Director Tacke noted the library card holders had an artificial inflation in 2020 and 2021 due expired cards being renewed systemwide in that time period.
Friends Report:
Friends of Library meeting taking place January 17th to discuss what fundraisers they will have for the 2023 year.
Committee Reports:
Finance: No report.
Administrative: No reports.
Operations/Capital Projects: Did not meet.
Policy: Did not meet.
Sustainable Funding: Rescheduling meeting. Director Tacke shared an infographic with President Mitchum and Trustee Mitchum and will share with the board at the February meeting.
Library Space: Did not meet.
Community Outreach and Visibility: Did not meet.
Announcements: None
Public Comment: None
Executive Session: None
Adjournment:
The meeting was adjourned at 7:36pm.
| jan2023packet.pdf |
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