Tuesday, January 18, 2022 Minutes
Welcome/Pledge of Allegiance
The meeting was called to order by President Mitchum at 7:05 pm.
Present: None physically (fully virtual meeting)
Attending Virtually: Shane Mitchum, President; Alyssa Mitchum, Treasurer; Patrick Cartwright, Trustee; Kendra Rubin, Trustee; Laurie Knaack, Trustee; Colin Strainge, Trustee; Kate Bielawa, Trustee; Melissa Tacke, Library Director
Adoption of Agenda
The adoption of the agenda was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved.
Village of Castleton-on-Hudson Board member Lissa D’Aquanni in attendance informed the board about two upcoming Village meetings related to Hudson River access and sewer rate increases.
A slate of officers for 2022 was discussed and proposed as follows: President Shane Mitchum, Vice President Patrick Cartwright, Treasurer Alyssa Mitchum, Secretary Laurie Knaack. Trustee Rubin motioned and trustee Strainge seconded the full slate of officers. Unanimously approved.
2021 Annual Report was presented by Director Tacke. The board’s approval of the report was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved.
Updated staff COVID-19 protocol was presented by Director Tacke, removing the requirement to document self-reported health screening and consolidating information to make a clear decision tree for staff. The board’s approval of the guidelines was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved.
President Mitchum will compile board evaluation and director evaluation results for the next meeting. The Board discussed upcoming programming. The reopening process remains at the same stage given the surge of the omicron COVID-19 variant.
Trustee Cartwright motioned to approve the December 2021 meeting minutes. Seconded by Trustee Knaack. Unanimously approved.
Going forward the NYS Retirement funds for staff will be in the January budget rather than December to accommodate the Village’s timing for withdrawing these funds. December 2021 retirement funds will be taken out of Library accounts in January 2022.
The December 2021 Check Detail was reviewed. Trustee Cartwright motioned to approve the December 2021 Check Detail Reports. Seconded by Trustee Knaack. Unanimously approved.
The director reviewed statistics for visitation and circulation. In 2021, visitation was the actual count for the year tallied by front desk staff; in 2022 this will return to tallying one month (October) and extrapolating throughout, as in prior years. Director Tacke explained that UHLS directors meet monthly and that a cross-UHLS report will be available mid-2022 at which point real data across system libraries can be compared.
None. Friends group is expected to meet later in January.
No report. Committee reassignments added Trustee Strainge to Library Space and Administrative committees and Trustee Bielawa to Community Outreach and Administrative committees. Committee meetings will be planned for early 2022. Attendance of trustees at Schodack Town Board meeting was discussed and planned.
Lissa D’Aquanni added that the Village is in the process of an update to the Comprehensive Plan and is conducting a survey through the end of March. Asked trustees to consider completing the survey and encourage others to do so.
The meeting was adjourned at 7:43 pm.