Castleton Public Library Board of Trustees Meeting
Tuesday February 19, 2019 Minutes
Welcome/Pledge of Allegiance: The meeting was called to order by President Karis-Nix at 7:05 pm.
Roll Call: Present: Mary Claire Aitken, Secretary; Nathan Hans, Treasurer; Maria Marcucci, Trustee; Shane Mitchum, Trustee; and Melissa Tacke, Library Director. Excused were J. Farrell, Trustee and J. Griffin, Vice President.
Adoption of Agenda: Agenda adopted upon motion of Treasurer Hans and seconded by Trustee Marcucci.
Public Comment: None
President’s Report: None
Secretary’s Report: Trustee Marcucci motioned to approve the January 2019 meeting minutes. Seconded by Treasurer Hans. Unanimously approved.
Treasurer’s Report: Trustee Marcucci motioned to approve the January 2019 Check Detail Reports. Seconded by President Karis-Nix. Unanimously approved. An annual financial review was done by Bill Adams and submitted to the NYS Comptroller’s office.
Director’s Report: Director Tacke presented her monthly report for February 2019. The director reported our facility was one of 25 libraries statewide to receive a router and cloud license from Spectrum, to be received and installed within the next month.
Friends Report: None
Committee Reports: Trustee Mitchum was appointed to the Operations/Capital Projects committee. Refer to Old Business for information related to the Library Space committee.
Old Business: The bids were reviewed for the selection of the contractor for the Annex renovation. It was discussed that the meeting room policy and lease agreement needs to be in place before any renovation work can begin. The AV installer will need to be in contact with the contractor before any work begins. A vote was held and the bid submitted by Gene Lawlor Construction was selected with six votes. President Karis-Nix motioned to approve the selection. Seconded by Treasurer Hans. Unanimously approved. The director evaluation and board self-evaluation were tabled. Library programs and Trustee attendance for programs were discussed.
New Business: The 2018 annual report was reviewed. One change was made to the annual report regarding the terms of Trustee Mitchum’s appointment. President Karis-Nix motioned to approve the annual report as amended. Seconded by Treasurer Hans. Unanimously approved. The Zack Goldstein memorial was discussed. There will be a plaque ordered for the children’s area of the library in his memory with a ceremony to be held.
Announcements: None
Executive Session: None
The meeting was adjourned upon motion by President Karis-Nix and seconded by Treasurer Hans at 7:53pm.
Tuesday February 19, 2019 Minutes
Welcome/Pledge of Allegiance: The meeting was called to order by President Karis-Nix at 7:05 pm.
Roll Call: Present: Mary Claire Aitken, Secretary; Nathan Hans, Treasurer; Maria Marcucci, Trustee; Shane Mitchum, Trustee; and Melissa Tacke, Library Director. Excused were J. Farrell, Trustee and J. Griffin, Vice President.
Adoption of Agenda: Agenda adopted upon motion of Treasurer Hans and seconded by Trustee Marcucci.
Public Comment: None
President’s Report: None
Secretary’s Report: Trustee Marcucci motioned to approve the January 2019 meeting minutes. Seconded by Treasurer Hans. Unanimously approved.
Treasurer’s Report: Trustee Marcucci motioned to approve the January 2019 Check Detail Reports. Seconded by President Karis-Nix. Unanimously approved. An annual financial review was done by Bill Adams and submitted to the NYS Comptroller’s office.
Director’s Report: Director Tacke presented her monthly report for February 2019. The director reported our facility was one of 25 libraries statewide to receive a router and cloud license from Spectrum, to be received and installed within the next month.
Friends Report: None
Committee Reports: Trustee Mitchum was appointed to the Operations/Capital Projects committee. Refer to Old Business for information related to the Library Space committee.
Old Business: The bids were reviewed for the selection of the contractor for the Annex renovation. It was discussed that the meeting room policy and lease agreement needs to be in place before any renovation work can begin. The AV installer will need to be in contact with the contractor before any work begins. A vote was held and the bid submitted by Gene Lawlor Construction was selected with six votes. President Karis-Nix motioned to approve the selection. Seconded by Treasurer Hans. Unanimously approved. The director evaluation and board self-evaluation were tabled. Library programs and Trustee attendance for programs were discussed.
New Business: The 2018 annual report was reviewed. One change was made to the annual report regarding the terms of Trustee Mitchum’s appointment. President Karis-Nix motioned to approve the annual report as amended. Seconded by Treasurer Hans. Unanimously approved. The Zack Goldstein memorial was discussed. There will be a plaque ordered for the children’s area of the library in his memory with a ceremony to be held.
Announcements: None
Executive Session: None
The meeting was adjourned upon motion by President Karis-Nix and seconded by Treasurer Hans at 7:53pm.
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