Castleton Public Library Board of Trustees Meeting
Monday, December 19, 2022 Minutes
Welcome/Pledge of Allegiance
The meeting was called to order by President Mitchum at 7:00 pm.
Roll Call
Present (physical): Shane Mitchum, President; Patrick Cartwright, Vice President; Alyssa Mitchum,
Treasurer; Laurie Knaack, Secretary; Kate Bielawa, Trustee; Colin Strainge, Trustee;
Melissa Tacke, Library Director
Absent: none
Adoption of Agenda
The adoption of the agenda was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved.
Public Comment
None.
New Business
Prospective trustee: Meghan Johnston, who was a board member some years in the past, attended to become familiar with the board meetings.
Revised 2022 budget: The adoption of the revised 2022 budget was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved.
2023 staff pay rates: The adoption of the revised 2022 budget was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved.
2023 trustee continuing education options: The administrative committee recommends the “full board, smaller commitment” option for Racial Equity training available at no cost to our library next year, with two 90-minute full-board sessions and one 60-minute session. Consensus was to pursue this option which would fulfill training requirements for all trustees for 2023. Director Tacke will explore scheduling for fall 2023 and will communicate possible times with the board.
Board self-evaluation and director evaluation: Director Tacke will share a fillable form. Trustees are asked to complete the evaluations by January 10 and return to President Mitchum.
Slate of officers: The proposed slate of officers for 2023 is the same as the current officers, with all willing to serve again. The board will vote at the January meeting.
Old Business
2023 Budget: Director Tacke and the Finance committee shared the 2023 proposed budget (limited revisions from last month’s version). The adoption of the revised 2023 budget was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved.
Library word-of-mouth advertising: Director Tacke encouraged trustees to share the upcoming Special Visitor Storytime.
Reports
President’s Report
Included with sustainable funding report below.
Secretary’s Report
Trustee Cartwright motioned to approve the November 2022 meeting minutes. Seconded by Trustee Strainge. Unanimously approved.
Treasurer’s Report
Trustee Cartwright motioned to approve the November 2022 Check Detail Reports. Seconded by Trustee Knaack. Unanimously approved.
Director’s Report
Director Tacke presented statistics for November, with a comparison against 2020 and 2021.
Friends Report
The Friends of the Library is wrapping up 2022 fundraising and will be planning for 2023, with a membership drive in March likely being their next event.
Committee Reports
Finance: no report.
Administrative: included in New Business above.
Operations/Capital Projects: did not meet.
Policy: did not meet.
Sustainable Funding: The committee met and worked through preparation of messaging around the sustainable funding vote (why, benefits, financial context); will share with the board at the next meeting. The committee is planning meetings with local stakeholders including school superintendent and Village board. On track for vote in May 2023 for funding that would go into effect for the 2024 budget.
Library Space: did not meet.
Community Outreach & Visibility: did not meet; Director Tacke will reach out to committee to revisit mascot contest and future town board attendance by library trustees.
Announcements
Director Tacke shared the 2023 board calendar.
Public Comment
Meghan Johnston asked to meet the board members and asked questions about the topics and structure of board activities.
Executive Session
None.
Adjournment
The meeting was adjourned at 7:41 pm.
Monday, December 19, 2022 Minutes
Welcome/Pledge of Allegiance
The meeting was called to order by President Mitchum at 7:00 pm.
Roll Call
Present (physical): Shane Mitchum, President; Patrick Cartwright, Vice President; Alyssa Mitchum,
Treasurer; Laurie Knaack, Secretary; Kate Bielawa, Trustee; Colin Strainge, Trustee;
Melissa Tacke, Library Director
Absent: none
Adoption of Agenda
The adoption of the agenda was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved.
Public Comment
None.
New Business
Prospective trustee: Meghan Johnston, who was a board member some years in the past, attended to become familiar with the board meetings.
Revised 2022 budget: The adoption of the revised 2022 budget was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved.
2023 staff pay rates: The adoption of the revised 2022 budget was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved.
2023 trustee continuing education options: The administrative committee recommends the “full board, smaller commitment” option for Racial Equity training available at no cost to our library next year, with two 90-minute full-board sessions and one 60-minute session. Consensus was to pursue this option which would fulfill training requirements for all trustees for 2023. Director Tacke will explore scheduling for fall 2023 and will communicate possible times with the board.
Board self-evaluation and director evaluation: Director Tacke will share a fillable form. Trustees are asked to complete the evaluations by January 10 and return to President Mitchum.
Slate of officers: The proposed slate of officers for 2023 is the same as the current officers, with all willing to serve again. The board will vote at the January meeting.
Old Business
2023 Budget: Director Tacke and the Finance committee shared the 2023 proposed budget (limited revisions from last month’s version). The adoption of the revised 2023 budget was motioned by Trustee Cartwright and seconded by Trustee Knaack. Unanimously approved.
Library word-of-mouth advertising: Director Tacke encouraged trustees to share the upcoming Special Visitor Storytime.
Reports
President’s Report
Included with sustainable funding report below.
Secretary’s Report
Trustee Cartwright motioned to approve the November 2022 meeting minutes. Seconded by Trustee Strainge. Unanimously approved.
Treasurer’s Report
Trustee Cartwright motioned to approve the November 2022 Check Detail Reports. Seconded by Trustee Knaack. Unanimously approved.
Director’s Report
Director Tacke presented statistics for November, with a comparison against 2020 and 2021.
Friends Report
The Friends of the Library is wrapping up 2022 fundraising and will be planning for 2023, with a membership drive in March likely being their next event.
Committee Reports
Finance: no report.
Administrative: included in New Business above.
Operations/Capital Projects: did not meet.
Policy: did not meet.
Sustainable Funding: The committee met and worked through preparation of messaging around the sustainable funding vote (why, benefits, financial context); will share with the board at the next meeting. The committee is planning meetings with local stakeholders including school superintendent and Village board. On track for vote in May 2023 for funding that would go into effect for the 2024 budget.
Library Space: did not meet.
Community Outreach & Visibility: did not meet; Director Tacke will reach out to committee to revisit mascot contest and future town board attendance by library trustees.
Announcements
Director Tacke shared the 2023 board calendar.
Public Comment
Meghan Johnston asked to meet the board members and asked questions about the topics and structure of board activities.
Executive Session
None.
Adjournment
The meeting was adjourned at 7:41 pm.
| dec2022packet.pdf |
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