Castleton Public Library Board of Trustees Meeting
Monday, August 21, 2023 Minutes
Welcome/Pledge of Allegiance
The meeting was called to order by President Mitchum at 7:04 pm.
Roll Call
Present: Shane Mitchum, President; Patrick Cartwright, Vice President; Alyssa Mitchum, Treasurer; Laurie Knaack, Secretary; Colin Strainge, Trustee; Kate Bielawa, Trustee; Meghan Johnston, Trustee; Melissa Tacke, Library Director
Adoption of Agenda
The adoption of the agenda was motioned by Trustee Cartwright and seconded by Trustee Johnson. Unanimously approved.
Public Comment
None.
New Business
Feedback from Village of Castleton-on-Hudson: Village of Castleton board member and Library liaison Rebekah Timerman attended to share positive feedback on the library pursuing a construction grant for accessibility renovations for the back door, as well as some concerns after the sustainable funding vote regarding future Sunday hours as well as residents being taxed via Village funding that continues for the library as well as through school taxes. This will be discussed at the next Village board meeting on September 11 at 7pm. Director Tacke and President Mitchum plan to discuss again with Village Trustee Timerman beforehand and Director Tacke will reach out to UHLS Director Tim Burke as well.
Rechartering discussion: The Town of Schodack expressed some interest in discussing what would be needed to make the Village library a Town library.
Long Range Plan Committee Assignments: Trustees volunteered for assignments as follows: Marketing & Community Connections: Knaack, Cartwright; Library Services & Outreach: S. Mitchum, A. Mitchum; Library Space: Johnson, Bielawa, Strainge.
Old Business
Library word-of-mouth advertising: Director Tacke shared that the last day to turn in reading logs to be entered in the prize drawing is August 28. Logs can be turned in starting August 14 and can be turned in after the end of the program even after the drawing. Children can receive a goody bag!
Reports
President’s Report
No report.
Secretary’s Report
Trustee Cartwright motioned to approve the July 2023 meeting minutes. Seconded by Trustee Strainge. Unanimously approved.
Treasurer’s Report
Trustee Cartwright motioned to approve the July 2023 Check Detail Reports. Seconded by Trustee Johnson. Unanimously approved.
Director’s Report
Director Tacke presented statistics for July, with a comparison against previous years. Circulation remains similar to 2022 (up significantly from 2021), with continued increase in attendance at in-person events and improved Facebook reach. Many Summer Reading Club programs have been well-attended.
Director Tacke reminded trustees of the dates in September and October for racial equity training.
Friends Report
The Friends of the Library is wrapping up selling tickets for a drawing to be held on August 23 at the Music on the Lawn event at the library.
Village of Castleton Liaison Report
This new item will be added to the agenda each month to ensure time is allotted for report/discussion.
Committee Reports
All committees report plans to meet in late summer or fall.
Finance: did not meet.
Administrative: did not meet.
Operations/Capital Projects: did not meet.
Policy: did not meet; Director Tacke shared policies for review and information from Upper Hudson for recommendations, particularly on intellectual freedom issues.
Long range plan committees: These will change to reflect the new goals in the 2023-2026 Long Range Plan as discussed in New Business.
Announcements
None.
Public Comment
None.
Executive Session
None.
Adjournment
The meeting was adjourned at 8:01 pm.
Monday, August 21, 2023 Minutes
Welcome/Pledge of Allegiance
The meeting was called to order by President Mitchum at 7:04 pm.
Roll Call
Present: Shane Mitchum, President; Patrick Cartwright, Vice President; Alyssa Mitchum, Treasurer; Laurie Knaack, Secretary; Colin Strainge, Trustee; Kate Bielawa, Trustee; Meghan Johnston, Trustee; Melissa Tacke, Library Director
Adoption of Agenda
The adoption of the agenda was motioned by Trustee Cartwright and seconded by Trustee Johnson. Unanimously approved.
Public Comment
None.
New Business
Feedback from Village of Castleton-on-Hudson: Village of Castleton board member and Library liaison Rebekah Timerman attended to share positive feedback on the library pursuing a construction grant for accessibility renovations for the back door, as well as some concerns after the sustainable funding vote regarding future Sunday hours as well as residents being taxed via Village funding that continues for the library as well as through school taxes. This will be discussed at the next Village board meeting on September 11 at 7pm. Director Tacke and President Mitchum plan to discuss again with Village Trustee Timerman beforehand and Director Tacke will reach out to UHLS Director Tim Burke as well.
Rechartering discussion: The Town of Schodack expressed some interest in discussing what would be needed to make the Village library a Town library.
Long Range Plan Committee Assignments: Trustees volunteered for assignments as follows: Marketing & Community Connections: Knaack, Cartwright; Library Services & Outreach: S. Mitchum, A. Mitchum; Library Space: Johnson, Bielawa, Strainge.
Old Business
Library word-of-mouth advertising: Director Tacke shared that the last day to turn in reading logs to be entered in the prize drawing is August 28. Logs can be turned in starting August 14 and can be turned in after the end of the program even after the drawing. Children can receive a goody bag!
Reports
President’s Report
No report.
Secretary’s Report
Trustee Cartwright motioned to approve the July 2023 meeting minutes. Seconded by Trustee Strainge. Unanimously approved.
Treasurer’s Report
Trustee Cartwright motioned to approve the July 2023 Check Detail Reports. Seconded by Trustee Johnson. Unanimously approved.
Director’s Report
Director Tacke presented statistics for July, with a comparison against previous years. Circulation remains similar to 2022 (up significantly from 2021), with continued increase in attendance at in-person events and improved Facebook reach. Many Summer Reading Club programs have been well-attended.
Director Tacke reminded trustees of the dates in September and October for racial equity training.
Friends Report
The Friends of the Library is wrapping up selling tickets for a drawing to be held on August 23 at the Music on the Lawn event at the library.
Village of Castleton Liaison Report
This new item will be added to the agenda each month to ensure time is allotted for report/discussion.
Committee Reports
All committees report plans to meet in late summer or fall.
Finance: did not meet.
Administrative: did not meet.
Operations/Capital Projects: did not meet.
Policy: did not meet; Director Tacke shared policies for review and information from Upper Hudson for recommendations, particularly on intellectual freedom issues.
Long range plan committees: These will change to reflect the new goals in the 2023-2026 Long Range Plan as discussed in New Business.
Announcements
None.
Public Comment
None.
Executive Session
None.
Adjournment
The meeting was adjourned at 8:01 pm.
| aug2023packet.pdf |
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