Castleton Public Library Board of Trustees Meeting
Monday April 15, 2019 Minutes
Welcome/Pledge of Allegiance: Meeting called to order by President Karis-Nix at 7:03 pm.
Roll Call: Present: Olivia Karis-Nix, President; Mary Claire Aitken, Secretary; Nathan Hans, Treasurer; Maria Marcucci, Trustee; Shane Mitchum, Trustee; Jacki Griffin, Vice President; and Melissa Tacke, Library Director. Absent: Jillian Farrell, Trustee.
Adoption of Agenda: Adopted on motion of Treasurer Hans; seconded by Vice Pres. Griffin.
Old Business: The Zack Goldstein Memorial will be held April 20, 2019 at 2pm with a plaque and picture dedication. Library programs were discussed.
New Business: Quotes were reviewed for the furniture vendors for the Annex renovation. President Karis-Nix motioned to accept the quote from Creative Library Concepts and seconded by Treasurer Hans. The Board voted and the quote was unanimously approved. The Board discussed the need for a Meraki access point for WiFi access for the annex to improve library communication. The proposed cost is $500. President Karis-Nix motioned to approve the purchase and Treasurer Hans seconded. The Board voted unanimously to approve the purchase of the Meraki access point. The Board discussed the UHLS Youth My Card project, which is designed to remove barriers to library access with a fine-free limited access library card to be given to youth, allowing Castleton Public Library to both accept the My Card and sign up participants. Vice President Griffin motioned to accept the My Card program and Trustee Marcucci seconded. Unanimously approved.
President’s Report: President Karis-Nix informed the Board that she completed paperwork for our County funding, a half-day UHLS training was done with the Director, new Board member training will be instituted, and the President and Library Director will meet the first Monday of the month to discuss library issues.
Secretary’s Report: Treasurer Hans motioned to approve the March 2019 meeting minutes. Seconded by Trustee Marcucci. Unanimously approved.
Treasurer’s Report: President Karis-Nix motioned to approve the March 2019 Check Detail Reports. Seconded by Vice President Griffin. Unanimously approved.
Director’s Report: A renovation update was provided for the Annex. Data from the elimination of fines was presented for the first quarter of 2019, which demonstrated a less than expected overall loss of 8%, with an increase of donations. Funding was also received from the Kiwanis and Stewarts.
Friends Report: Fundraising events were reviewed, such as the bottle drive.
Committee Reports: The Finance Committee reported a request for increased funding from the Village. The Operations/Capital Projects Committee reported on the other items selected for the Annex renovation such as finishes and furniture. The Community Outreach and Visibility Committee reported on action items, including suggested attendance at the Town Board meetings to present library activities such as the Summer Reading Program.
Announcements: None
Public Comment: None
Executive Session: None
Adjourned upon motion by Trustee Marcucci and seconded by Treasurer Hans at 8:06pm.
Monday April 15, 2019 Minutes
Welcome/Pledge of Allegiance: Meeting called to order by President Karis-Nix at 7:03 pm.
Roll Call: Present: Olivia Karis-Nix, President; Mary Claire Aitken, Secretary; Nathan Hans, Treasurer; Maria Marcucci, Trustee; Shane Mitchum, Trustee; Jacki Griffin, Vice President; and Melissa Tacke, Library Director. Absent: Jillian Farrell, Trustee.
Adoption of Agenda: Adopted on motion of Treasurer Hans; seconded by Vice Pres. Griffin.
Old Business: The Zack Goldstein Memorial will be held April 20, 2019 at 2pm with a plaque and picture dedication. Library programs were discussed.
New Business: Quotes were reviewed for the furniture vendors for the Annex renovation. President Karis-Nix motioned to accept the quote from Creative Library Concepts and seconded by Treasurer Hans. The Board voted and the quote was unanimously approved. The Board discussed the need for a Meraki access point for WiFi access for the annex to improve library communication. The proposed cost is $500. President Karis-Nix motioned to approve the purchase and Treasurer Hans seconded. The Board voted unanimously to approve the purchase of the Meraki access point. The Board discussed the UHLS Youth My Card project, which is designed to remove barriers to library access with a fine-free limited access library card to be given to youth, allowing Castleton Public Library to both accept the My Card and sign up participants. Vice President Griffin motioned to accept the My Card program and Trustee Marcucci seconded. Unanimously approved.
President’s Report: President Karis-Nix informed the Board that she completed paperwork for our County funding, a half-day UHLS training was done with the Director, new Board member training will be instituted, and the President and Library Director will meet the first Monday of the month to discuss library issues.
Secretary’s Report: Treasurer Hans motioned to approve the March 2019 meeting minutes. Seconded by Trustee Marcucci. Unanimously approved.
Treasurer’s Report: President Karis-Nix motioned to approve the March 2019 Check Detail Reports. Seconded by Vice President Griffin. Unanimously approved.
Director’s Report: A renovation update was provided for the Annex. Data from the elimination of fines was presented for the first quarter of 2019, which demonstrated a less than expected overall loss of 8%, with an increase of donations. Funding was also received from the Kiwanis and Stewarts.
Friends Report: Fundraising events were reviewed, such as the bottle drive.
Committee Reports: The Finance Committee reported a request for increased funding from the Village. The Operations/Capital Projects Committee reported on the other items selected for the Annex renovation such as finishes and furniture. The Community Outreach and Visibility Committee reported on action items, including suggested attendance at the Town Board meetings to present library activities such as the Summer Reading Program.
Announcements: None
Public Comment: None
Executive Session: None
Adjourned upon motion by Trustee Marcucci and seconded by Treasurer Hans at 8:06pm.
| april2019boardpacket-compressed.pdf |
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