Castleton Public Library Board of Trustees
April Meeting Minutes
Monday, April 15, 2018
Welcome/Pledge of Allegiance: The meeting was called to order by President Karis-Nix at 7:06 pm.
Roll Call: Present: Nathan Hans, Treasurer; Zachary Goldstein, Trustee; Mary Claire Aitken, Trustee; Olivia Karis-Nix, President; Maria Marcucci, Trustee; and Melissa Tacke, Library Director. Absent: Jacquelin Griffin, Trustee.
Adoption of Agenda: Agenda adopted on the motion of President Karis-Nix and seconded by Treasurer Hans.
Public Comment: None
President’s Report: None
Secretary’s Report: Trustee Marcucci motioned to approve the March 2018 meeting minutes. Trustee Goldstein seconded. Unanimously approved.
Treasurer’s Report: There was a motion from Trustee Marcucci to modify the monthly transfer to $12,300 from $10,000. Seconded by Trustee Goldstein. Unanimously approved. President Karis-Nix motioned to approve the March 2018 Check Detail Report. Seconded by Trustee Goldstein. Unanimously approved.
Director’s Report: Director Tacke presented her monthly report. Statistical comparisons for eContent borrowing are now more accurate, since UHLS changed the patron record field what determines how a patron is determined as belonging to a particular library in late February 2017. In March, a $750 donation from Stewart’s Shops Holiday Match was received, up from $600 last year. The donation will be used for library programming for children. There will be an outreach table for the library at the Castleton Main Street Association’s Main Street Mile Kickoff on April 21, 2018.
Friends’ Report: Friends President Theresa Scandurra discussed the events calendar for 2018. There is new signage out in front of the library listing the Friends activities. There will be a bottle drive at the library April 21-28, 2018. There will be a standing account with 6Center Redemption in Rensselaer for the rest of 2018. There will be a Mother’s Day raffle beginning April 19, 2018.
Committee Reports:
Administrative Committee: President Karis-Nix appointed Jacquelin Griffin to the Administrative and Library Space committees.
Finance Committee: None
Operations/Capital Projects Committee: None
Policy Committee: None
Long Range Plan Committees:
The Sustainable Funding Committee confirmed with UHLS that CPL is eligible to go out for a 414 or 259 vote without changing our chartered service area.
The Community Outreach and Visibility Committee discussed improving library visibility with Board members by attending local government meetings and attending community events. Thanking local institutions for funding and engaging in publicizing library events was also discussed.
Old Business: The Board discussed Library programming and trustee attendance.
New Business:
Encore, the UHLS online catalog patrons can access from home, now offers a feature for patrons to be able to pay their fines using PayPal or a credit card. The feature will not be enabled until the Directors Association vote to approve turning on this new feature. The pros and cons of the feature were discussed. President Karis-Nix proposed a resolution endorsing enabling this feature in Encore. Trustee Goldstein seconded. Unanimously approved.
S. Boivin was proposed as the new Library Aide. Treasurer Hans motioned to approve the appointment and Trustee Goldstein seconded. Unanimously approved.
Policies were reviewed and discussed. Finalization will be done next month.
Announcements: None
Public Comment: None
Executive Session:None
Meeting adjourned upon motion by President Karis-Nix and seconded by Treasurer Hans at 8:45 pm.
April Meeting Minutes
Monday, April 15, 2018
Welcome/Pledge of Allegiance: The meeting was called to order by President Karis-Nix at 7:06 pm.
Roll Call: Present: Nathan Hans, Treasurer; Zachary Goldstein, Trustee; Mary Claire Aitken, Trustee; Olivia Karis-Nix, President; Maria Marcucci, Trustee; and Melissa Tacke, Library Director. Absent: Jacquelin Griffin, Trustee.
Adoption of Agenda: Agenda adopted on the motion of President Karis-Nix and seconded by Treasurer Hans.
Public Comment: None
President’s Report: None
Secretary’s Report: Trustee Marcucci motioned to approve the March 2018 meeting minutes. Trustee Goldstein seconded. Unanimously approved.
Treasurer’s Report: There was a motion from Trustee Marcucci to modify the monthly transfer to $12,300 from $10,000. Seconded by Trustee Goldstein. Unanimously approved. President Karis-Nix motioned to approve the March 2018 Check Detail Report. Seconded by Trustee Goldstein. Unanimously approved.
Director’s Report: Director Tacke presented her monthly report. Statistical comparisons for eContent borrowing are now more accurate, since UHLS changed the patron record field what determines how a patron is determined as belonging to a particular library in late February 2017. In March, a $750 donation from Stewart’s Shops Holiday Match was received, up from $600 last year. The donation will be used for library programming for children. There will be an outreach table for the library at the Castleton Main Street Association’s Main Street Mile Kickoff on April 21, 2018.
Friends’ Report: Friends President Theresa Scandurra discussed the events calendar for 2018. There is new signage out in front of the library listing the Friends activities. There will be a bottle drive at the library April 21-28, 2018. There will be a standing account with 6Center Redemption in Rensselaer for the rest of 2018. There will be a Mother’s Day raffle beginning April 19, 2018.
Committee Reports:
Administrative Committee: President Karis-Nix appointed Jacquelin Griffin to the Administrative and Library Space committees.
Finance Committee: None
Operations/Capital Projects Committee: None
Policy Committee: None
Long Range Plan Committees:
The Sustainable Funding Committee confirmed with UHLS that CPL is eligible to go out for a 414 or 259 vote without changing our chartered service area.
The Community Outreach and Visibility Committee discussed improving library visibility with Board members by attending local government meetings and attending community events. Thanking local institutions for funding and engaging in publicizing library events was also discussed.
Old Business: The Board discussed Library programming and trustee attendance.
New Business:
Encore, the UHLS online catalog patrons can access from home, now offers a feature for patrons to be able to pay their fines using PayPal or a credit card. The feature will not be enabled until the Directors Association vote to approve turning on this new feature. The pros and cons of the feature were discussed. President Karis-Nix proposed a resolution endorsing enabling this feature in Encore. Trustee Goldstein seconded. Unanimously approved.
S. Boivin was proposed as the new Library Aide. Treasurer Hans motioned to approve the appointment and Trustee Goldstein seconded. Unanimously approved.
Policies were reviewed and discussed. Finalization will be done next month.
Announcements: None
Public Comment: None
Executive Session:None
Meeting adjourned upon motion by President Karis-Nix and seconded by Treasurer Hans at 8:45 pm.
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