Meeting was called to order at 7:04 p.m. EST by President Schottenfeld

Trustees present:
Janet Hiser, Olivia Karis-Nix, Don McKnight, Stacey Rattner, Faith Schottenfeld, Doreen Truesdell
Absent:
Marge Kehrer

Adoption of Agenda
Director Peker will share the overview of the new website next month. Slate of officers
will be added to Old Business.  President Schottenfeld moves to adopt the agenda.
Trustee Karis-Nix seconded. Approved 6-0.

Public Comment
Village Board Trustee Pratico has some prospective Board members for the Library.  Mayor Keegan will be in touch with President Schottenfeld. 

President's Report
President Schottenfeld has been invited to attend a meeting with Supervisor Dowds and representatives from Schodack Central School District. The meeting is scheduled tentatively for January.

Secretary's Report
Trustee Karis-Nix motioned to adopt the minutes with the approved changes. Trustee Truesdell seconded. Approved 6-0.


Director's Report
See attached. Additional highlights include:

• The new Librarian Trainee began work on December 9.

Friends' Report
Barb Kelp reported.

• She thanked the Board for all their help at Barnes and Noble. She will have the final numbers by Tuesday night. It appears they doubled what they earned last year. The raffles will be drawn tomorrow night. This was a very successful event.
• February 8 is the Applebees fundraiser. Tickets will be $6 each.

Committee Reports

• Administrative Committee- President Schottenfeld shared that a slate of officers was created at the October meeting. Trustee Truesdell expressed that an interest in being Vice President. Trustee Karis-Nix also expressed an interest in being President. The Nominating Committee will meet and make a slate of officers for the January meeting.  
• Finance Committee/Treasurer's Report--Treasurer Hiser reviewed the Treasurer's report. Part of the recommendation from UHLS was that the financial transactions be signed by the Treasurer each month. Treasurer Hiser handed the signed forms to Director Peker during the meeting.  Treasure Hiser and Director Peker created a draft of the Financial Policies. Please review and bring questions to the January meeting.  Treasurer Hiser shared that we cannot issue any retroactive COLA or bonuses. There was a COLA increase given in 2012. No COLA increase was given in 2013. Treasurer Hiser recommends that we give the federal COLA increase (1.5%) to all staff and the director in 2014 effective January 1. Director Peker will notify Pam Smith from the Village about this change. Treasurer Hiser moved to authorize this increase for all staff.  Trustee Truesdell seconded. Approved 6-0.  Treasurer Hiser and Director Peker are working to tidy up the financial policies and procedures.  President Schottenfeld shared that the staff expressed an interest in a Keurig machine.  Treasurer Hiser moved to authorize the purchase a Keurig machine and a starter pack for staff, costing no more than $200. President Schottenfeld seconds. Approved 6-0.  Trustee Truesdell will pick it up at Staples.  
• Operations/Capital Projects--Trustee Karis-Nix reported that they had a committee meeting and things are beginning to move forward on the Capital Project. The inspection report came back but it is incomplete. The inspector will be returning to finish the inspection. Director Peker will follow up with Mayor Keegan about the Library's concerns about the inspection and share the proposed floor plan. Trustees Truesdell and Karis-Nix would like to be a part of a meeting between Mayor Keegan, Director Peker and the inspector. Trustee Karis-Nix will update the contract managers however, everything is still on hold until we hear back from the inspection.

Old Business

• Strategic Planning--The survey has been completed and Director Peker has the results to be shared with the Board at a later date. There were 150 responses from users (65%) and non-users (35%) of the library. The biggest challenges include lack of parking and traveling to other libraries.  Following up on the Strategic Plan, we are looking to conduct focus groups in January and February. We are still looking to have a long range plan in draft form by April 2014.  Vice President McKnight will come up with ideas on how and who will conduct the focus groups and solicit the participants. He will share more at the January meeting.  Village Financial Partnership--Treasurer Hiser said that UHLS has strongly recommended that we, not the Village, continue to complete our own AUD. Village of Castleton Trustee Jennifer Pratico shared that Pam Smith is available to help out where we need her.  
• School Board Feasibility Study--The School Board Feasibility Study was discussed.  President Schottenfeld spoke with Supervisor Denis Dowds and he is very supportive of the three library collaborations (Castleton, East Greenbush and Nassau). There is a concern about how collaborating resources with the Schodack Central School District fits in with our Strategic Plan. It was agreed that some of us will be a part of an initial conversation about the feasibility study. President Schottenfeld will be in touch with Mr.Horan to share that Trustees Truesdell and Karis-Nix are willing to meet with representatives from the Schodack Central School District regarding this topic.

New Business
Judy Hadley won the Kindle Fire from the raffle for completing the survey.

Announcements
None

Public Comment
None

Executive Session
President Schottenfeld made a motion to go into Executive Session to discuss personnel matters. Treasurer Hiser seconded. Treasurer Hiser motioned to conclude executive session. Trustee Truesdell seconded. Approved 6-0.

Meeting adjourned at 9:45 p.m.

The next Board of Trustees meeting is scheduled for Monday, January 20 at 7:00 p.m. EST.

Respectfully submitted,
Stacey Rattner
Secretary

Monday, November 18, 2013
Meeting was called to order at 7:05 p.m. EST by President Schottenfeld

Trustees present:
Janet Hiser, Olivia Karis-Nix, Don McKnight, Stacey Rattner, Faith Schottenfeld, Doreen
Truesdell
Absent:
Marge Kehrer
Adoption of Agenda
Trustee Karis-Nix proposed to adopt the agenda. President Schottenfeld seconds.
Approved 6-0.

Public Comment
Schodack Central School District Superintendent Bob Horan and Board of Education
Board Member Paul Puccio shared that they would like to conduct a feasibility study
with the Castleton Public Library that would look into collaborating resources at the
middle school to allow both libraries to possibly operate as one library together. There
is grant money available that could give up to $600,000 to repurpose the Middle School.
The grant applications will probably be due in early summer. A portion of the funding
could go back to the Castleton Public Library. All questions should be addressed to Mr.
Horan and Mr. Puccio. They will email the feasibility study outline to us. Currently, they
are just looking for a financial commitment from the library to conduct the study. To see
another school district that has collaborated similarly check out the Red Jacket School
District as a model.

Monday, October 21, 2013
Meeting was called to order at 7:04 p.m. EST by President Schottenfeld

Trustees present:
Janet Hiser, Olivia Karis-Nix, Don McKnight, Stacey Rattner, Faith Schottenfeld


Absent:
Marge Kehrer, Doreen Truesdell

Adoption of Agenda
There were a couple of additions to the agenda: Add “Reviewing the Social Media
Policy” under Old Business and “Nominating Committee” under New Business.
President Schottenfeld proposed to adopt the agenda. Treasurer Hiser seconds.
Approved 5-0.

Public Comment
None

President’s Report
Beginning tonight, Director Peker and President Schottenfeld have instituted a “pre”
meeting prior to every board meeting.

The collaboration meeting of Nassau/East Greenbush/Castleton libraries met on
September 23. Since both the Nassau Library and Castleton Public Library are both at
the beginning stages of their strategic planning, the group decided they would meet
again after the libraries developed their strategic plans and established priorities of each
library.

Regarding the budget, there has been positive feedback from Supervisor Denis Dowds
on our budget and our collaboration between the three libraries. We are still waiting to
hear how the budget will proceed with the Town Board. The president of the East
Greenbush Library recommended that as we work on our strategic plan, we also include
discussions of having a 414 and becoming a special district library in the future.